FIT Show 2025 Health & Safety Form

1

Welcome to FIT Show 2025 Health & Safety Declaration with Car Parking Passes.

Please complete the form accurately.

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We have read and understood our H&S responsibilities as detailed in the Health & Safety Information section of the manual, taken note of the most common areas of risk and will ensure all reasonable precautions are taken to eliminate or reduce such risks. We accept our responsibilities as detailed in the Health and Safety section of the Operations Manual and all other legislation covering the venue.

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Exhibiting Company Name* This field is required.Please submit your exhibitor name

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Stand Number* This field is required.

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Contact Name* This field is required.Please type your name below

First Name

Last Name

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Email Address* This field is required.Please submit your email address

example@example.com

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Our Principle Health & Safety representative for the stand is* This field is required.Please type your name below

First Name

Last Name

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Please enter the mobile / telephone number for the Principle Health & Safety Representative:* This field is required.

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Position of Principle Health & Safety Representative:* This field is required.

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This person is briefed and trained with regards to their responsibility. Should this peron leave the stand for any reason, a temporary H&S representative must be nomination prior to departure.

The H&S representative for your stand must be able to produce a copy of your own company's Health & Safety policy, if relevant.

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Our company has a written Health & Safety Policy* This field is required.You do not need to submit this now, but a copy must be available and provided if requested

YESNO

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How many employees does your company have?* This field is required.

4 or less

5 or more

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As you have 5 or more employees within your company, a written Health & Safety policy is required. For guidance on preparing a Health & Safety policy, please visit http://www.hse.gov.uk/simple-health-safety/policy/index.htm

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As you have less than 5 employees within your company, a written Health & Safety policy isn't required, however we recommend that you have one regardless. For guidance on preparing a Health & Safety policy, please visit http://www.hse.gov.uk/simple-health-safety/policy/index.htm

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Are you planning on showcasing artificial plants on your stand?* This field is required.If yes, you are required to add this into your risk assessment. Please contact the Organisers for any assistance.

YESNO

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Are you planning on having a vehicle on your stand?* This field is required.If yes, you are required to add this into your risk assessment and send the organisers your vehicle registration and vehicle specification details.

YESNO

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I understand this is a trade fair event and children under the age of 16 are not permitted* This field is required.

Confirm

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Are you a Space Only exhibitor?* This field is required.

YESNO

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Space Only Exhibitors: Please select the option that applies to you.* This field is required.

I have / will appoint a contractor who is aware of their responsibilities under CDM

I am building the stand myself and am aware of my responsibilities under CDM

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Shell Scheme Exhibitors: Please select the option that applies to you.* This field is required.Please note, your Shell Scheme Stand will be built by the Core Contractor and will include walling, carpet, fascia and name board.

I have a contractor coming onsite to build within our Shell Scheme Stand (i.e. building freestanding walls within the stand space, laying floor)

I do not have a contractor coming onsite to build within our Shell Scheme Stand

NA

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Please provide the contact details of the contractor coming onsite to build within your shell scheme stand* This field is required.

Company Name

Contact Name

Telephone Number

Email Address

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ALL exhibitors must have a complete Exhibiting Company Risk Assessment available onsite should the venue and authorities request to see it.

Click here for a template and more information on Risk Assessments.

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Which Shell Scheme Package are you?If you are unsure, please check your contract or contact the organisers

Crystal

Quartz

Opal

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As you have a Crystal or Quartz Package, please tick the items you want on your standYou have booked a Crystal or Quartz package. Within this package you are entitled to the following items: - Grey Carpet - Black Shell Scheme (walls, fascia, and nameboard) - 1 x 500w socket - 2 x Spotlights - 1 x White High Bar Table - 2 x White Jam Stools - 1 x Clear Literature Rack This is for you to confirm the items you wish to receive from your entitlement. Please note you cannot increase any elements of your package.

Black Shell Scheme (Walls / Fascia / Nameboard)

Carpet (Grey)

Lighting - 2 x Spotlights

Sockets - 1 x 500 Watt Socket

1 x White High Bar Table

2 x White Jam Stools

1 x Clear Literature Rack

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As you have an Opal Package, please tick the items you want on your standYou have booked an Opal package. Within this package you are entitled to the following items: - Grey Carpet - Black Shell Scheme (walls, fascia, and nameboard) - 1 x 500w socket - 4 x Spotlights - 1 x White Round Table - 4 x White Chairs - 1 x Clear Literature Rack This is for you to confirm the items you wish to receive from your entitlement. Please note you cannot increase any elements of your package.

Black Shell Scheme (Walls / Fascia / Nameboard)

Carpet (Grey)

Lighting - 4 x Spotlights

Sockets - 1 x 500 Watt Socket

1 x White Round Table

4 x White Chairs

1 x Clear Literature Rack

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Are you planning on providing any hospitality on your stand?* This field is required.If you wish to provide food and/or drink on your stand to visitors, you will need to contact the venue to arrange these requirments with the NEC Catering or pay a concession fee should you be bringing something in. Please contact NEC Catering for more information.

We are planning to have hospitality on our stand - we have already contact the NEC Catering

We are planning to have hospitality on our stand - we still need to contact the NEC Catering for costs

We would be interested to have a call with NEC Catering to understand the hospitality options

We are not providing hospitality on our stand

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Please tick below to claim your allocationLost or forgotten tickets cannot be replaced Tickets will not be posted, you can collect them from the organiser’s office till the first day of the show. Any tickets not collected by this time will be reallocated. Should you require any of your requested allocation to be in the disabled car parking, please email Sophie Wood today so she can arrange this for you as a ticket is needed prior to your arrival. Failure to display the passes when exiting the car park will incur parking charges of £16.00 per day. Please note, if you select an allocation higher than you are entitled to due to the size of your stand, we will only provide you with the maximum number your stand is allowed.

0 - 15 Square Metres - 1 Complimentary Pass

15.1 - 30 Square Metres - 2 Complimentary Pass

30.1 - 60 Square Metres - 3 Complimentary Pass

60.1 - 100 Square Metres - 4 Complimentary Pass

100 - 200 Square Metres - 6 Complimentary Pass

200 - 300 Square Metres - 8 Complimentary Pass

300+ Square Metres - 10 Complimentary Pass

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By checking this box, I confirm the information I have provided is truthful & accurate and I agree to the terms laid out in this form* This field is required.

Confirm

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Thank you for submitting the FIT Show 2025 Health and Safety Declaration with Car Parking Passes.