On The Day
1. Vendors must bring a copy of their stall holder receipt and display to enter Victoria street to bump in.
2. This is a single-use plastic free event. All vendors must organise their own non-plastic containers and cutlery.
3. Vendors are responsible for hiring the cool room, please advise the event if you are doing so.
4. All electrical equipment must be tested and tagged prior to the event. Power connections will happen prior to the day of the event. No additional connections will occur on the day.
5. No stalls are permitted to change their location as we have many stalls to deal with. Please note, we may update the map for festival operation and safety so your stall might change.
Contract Agreement
1. For the purpose of this contract, the term Association refers to Victoria Street Business Association or VSBA. Stall holder refers to traders or stallholders on the festival day.
2. The Association agrees to provide the stall holder with the agreed inclusions as outlined as in the proposal. Any additional requirements will be at the Stall Holder’s expense.
3. The Stall holder agrees to abide by all rules and regulations adopted by the Association in the best interests of the festival and agree that Association shall have the final decision in adopting any rule or regulation deemed necessary prior to, during or after the Lunar Festival.
4. The Stall holder agrees to abide by the payment schedule as outlined by the Association.
5. The Stall holder will be liable for and will indemnify and hold the Association harmless from any loss or damages whatever directly or indirectly occurring to or suffered by any person or company, including, without limiting the generality of the foregoing, the Stall holder, other Stall holders and members of the public attending the Lunar Festival, either on the said space or elsewhere if said loss or damage arose from or was in any way directly or indirectly connected with the Stall holder’s occupancy of the said space.
6. The Association reserves the right, at its sole discretion, to change the date or dates upon which the Lunar Festival is to be held and shall not be liable in damages or otherwise by reason of any such change. In addition, Association shall not be liable in damages or otherwise for failure to carry out the terms of the Agreement in whole or in any part were caused directly or indirectly by or in consequence of fire, flood, storm, war, rebellion, insurrection, riot, strike or any cause whatever beyond the control of Association whether similar or dissimilar from the causes enumerated herein. In the event that the exhibit space to be used by the Stall holder should be in any way rendered unusable, this contract shall not be binding.
7. The contract may be cancelled by either party provided written notice is received 180 days prior to the first day of the Lunar Festival, contracts cancelled after this date will be liable for 100% of the total contracted cost. Space abandoned or not occupied at the start of the Lunar Festival may be repossessed without indemnity and reassigned by the Association for exhibits and other uses.
8. The Association reserves the right to alter or change the space assigned to the Stall holder, and the Lunar Festival floor plan.
9. The Association reserves the right to alter or remove exhibits or part thereof and to expel Stall holders or their personnel if, in Association ’s opinion, their conduct or presentation is objectionable to other Lunar Festival participants.
10. The Stall holder agrees to confine their presentation within the contracted space only and to maintain staff in the Lunar Festival space during Lunar Festival hours.
11. The Stall holder agrees that any contract with the Press on Lunar Festival premises shall be by arrangement with the Association officials.
12. The Stall holder is responsible for the placement and cost of insurance related to his/her participation in the Lunar Festival.
13. The Stall holder agrees to observe all union contracts and labour relations in force, agreements between the Association, official contractors serving companies and the building in which the Lunar Festival will take place and according to the labour laws of the jurisdiction in which the building is located.
14. The Stall holder agrees that no display may be dismantled, or goods removed during the entire run of the Lunar Festival but must remain intact until the closing hour of the last day of the Lunar Festival. The Stall holder also agrees to be entirely responsible for the moving-in, assembly, maintenance, disassembly and removal of the exhibit, equipment, and belongings to and from the Lunar Festival building, or in the event of failure to do so, the Stall holder agrees to pay for such additional costs as may be incurred.
15. The Stall holder agrees not to cause any damage to the walls, floors and ceilings in connection with the erection of the Lunar Festival stand or the utilisation of the exhibited products.
16. Every precaution will be made to prevent losses due to pilfering, but the Association will not accept liability for losses of any kind. Stall holders with special security needs should contact the Association.
17. The Stall holder agrees to obtain any necessary permits or approvals required from any Federal, State or Local Government for the display of products.
18. All Stall holder invoices and additional costs such as Stall holder catering will be paid according to the invoice payment terms.
19. The Stall holder agrees to facilitate Bank transfer for any outstanding amounts should they not be made prior to commencement of the event.
20. The Association reserves the right to refuse entry to a Stall holder if outstanding payment obligations have not been met by the Stall holder in full prior to the event.
21. Payment to be made within 14 days of receipt of invoice and before Sunday 19th January 2025 to confirm the stall location.