PSLA VENDOR Registration

WELCOME

Thank you for your interest in the PSLA Advertise Yourself Network Mixer We are recruiting local artisans and food & beverage vendors to round out our concession offerings. The criteria for selection will emphasize uniqueness, high-quality, and artist-made product. All vendors are also required to obtain a seller's permit. Cooperation and "neighborliness" is encouraged among all vendors and makes our events a pleasant place to work.

The PSLA Advertise Yourself Network Mixer Events are committed to providing quality events with an interesting assortment of vendors. Please read and understand these policies and procedures. If accepted as a vendor, you will be expected to comply with all of them. Failure to comply with these policies and procedures will result in your not being allowed to return as a vendor, and/or your participation will be terminated on the spot.

VENDOR OPPORTUNITIES FOR

Saturday, November 30, 2024

GENERAL INFO

Event Dates: Saturday, November 30, 2024, 11:00am Set up (load- in) time for all vendors.

Canopies: 10 x 10 Pop-up tents/secured canopies in case of wind are required for all vendors and exhibitors.

Signage: Professional quality signs ONLY may be posted; no hand-written signs permitted.

Equipment: Vendors must bring own equipment and supplies, including generator, ice, cash/change, cooking equipment, tables, chairs, paper goods, trash cans, fire extinguishers, flooring, and other supplies for the operation of an exhibitor booth.

Site access/Set up: Vendors will be pre-assigned site access and set-up (load-in) time is 11:00am, please be aware that last minute changes to layout are not expected, but possible due to traffic.

Tear down: No tear down prior to Event closing which is 7:00pm. Exit times/instructions will be assigned.

Clean up: Vendors are responsible for cleanup of their space and removal of trash during and after the Event.

Pets: Although PSLA and Associates are pet friendly, here at Level we ask during the event that no pets are allowed inside or ourside of the venue as we must follow health department guidelines for our Food Vendors.

APPLICATIONS & FEE STRUCTURE

We welcome creative participants in the PSLA Advertise Yourself/Luxury Pop Up/ Network Mixer. We operate clean, well-organized events and do our best to offer visitors a variety of products and services. The best way to join us is with a top- quality presentation of your product, and to meet all our application requests and deadlines. We highly recommend that you email ceo@pendulumstudiosla.com with a photo of your product offering before you submit an application.

Non-Food Vendors. If you are an arts and crafts maker, retail vendor, local non-profit information booth, or kids zone inflatable/special attraction. Corporate exhibitors of products and/or professional services are admitted to the Event only as official sponsors. We offer several levels of sponsorship opportunities. Please contact us at ceo@pendulumstudiosla.com for a sponsor package!

Additional Info:

To qualify as an Arts & Crafts vendor YOU must create your product, or decorate/adapt an existing product, and you must be the person selling at the PSLA Advertise Yourself/Luxury Pop Up/ Network Mixer. If you are selling a craft item that you have purchased from others, you are a RETAIL vendor.

BOOTH SIZES:

o Non-Food Vendor booth spaces are 10’ x 10’.

o Food Vendor booth spaces allow for 10 x 10 canopies.

All merchandise and signage must be contained within, or attached to, your booth. No racks or tables are permitted outside your booth.

BEVERAGE POLICY:

Unless previously authorized, NO VENDOR or SPONSOR may sell or provide samples of alcohol. This policy will be enforced.

SELECTION PROCESS:

Event Sponsors will have top priority in placement in all spaces.
Hand-crafted items made by the applicant receive preference over “buy-and-sell” retail merchandise.
The Event reserves the right to limit the number of vendors selling similar items or services.
In cases of duplication, local vendors whose completed applications were received by the deadline will get priority.
Vendors may only sell what the Event has approved in advance during the application process.
Vendors will receive an email confirmation no later than 14 days after we receive your application.
Applications received after the November 25, 2024 deadline will be accepted ONLY IF space is still available and the products offered enhance the overall vendor mix.
Vendors will be notified November 26, 2024 whether he/she has been accepted into the Event. If not selected, all payments will be returned.
A vendor may request a refund (less a $50 processing fee) up until November 26, 2024. Absolutely no refunds or credits will be issued after this date.
A COMPLETED APPLICATION INCLUDES an accurately filled-out application, insurance information (see below), and all payments including space fee and, if applicable to you, insurance. Food Vendors must also include an EHD TFF form and appropriate payment made out to Los Angeles County EHD. Refer to the Vendor Checklist section of the application for details.

Incomplete applications will be returned.

PLEASE NOTE: Do not use the official BAAADU Festival logo or artwork or incorporate the name BAAADU Festival into your product line. The name and logo are protected by trademark and copyright laws and may only be used by special licensing agreements.

INSURANCE REQUIREMENTS

ALL Event exhibitors are required to carry a valid General Liability Insurance Policy naming Pendulum StudiosLA as additional insured for November 30, 2024. A current Certificate of Insurance must be submitted with your application (see below).

QUESTIONS & CONTACT INFO

The fastest and preferred way to contact Event staff is via email. Event phones are not regularly staffed until after the application deadline. Please contact staff at ceo@pendulumstudiosla.com.

IMPORTANT DATES

November 25th – Vendor Application Deadline (with all information submitted and payment).

November 26th - Last day to request refund as a vendor (no refunds or credits will be issued after this date).

November 26th – Vendors will be notified if their application has been accepted.

INFO FOR FOOD VENDORS

Health Department Permits - All food vendors and pre-packaged food sellers are required to hold a Permit to Operate a Temporary Food Facility (TFF) issued by the Los Angeles County Environmental Health Division.

Inspections & Permits - You and your workers must comply with all EHD requirements during the event. Food vendors must be ready for EHD inspectors by 11:00 a.m. Saturday. No food can be sold until you have been permitted by EHD. For health and safety reasons only food booth workers are allowed in the food prep area. Family and friends must remain outside.

Insurance for Craft Vendors. Please disregard if you are already covered, just provide us with a copy of your COI.

https://www.actinsurance.com/

Cleaning & Damage Deposit - All food vendors preparing, and cooking food on-site are required to submit a $50 refundable cleaning & damage deposit with the application. This deposit will be returned after the Event if space is left clean and undamaged. Food vendors must check-out with Event staff in order to qualify for a returned deposit.

What form must you complete for the Health Department permit as a food vendor?

Temporary Food Facility(TFF) (http://www.publichealth.lacounty.gov/eh/docs/Events/FoodFacilityApp.pdf)

A food booth, food cart or food truck approved by the Department of Public Health to operate at a fixed location within a Community Event. A TFF may only operate for a period not to exceed 25 consecutive or nonconsecutive days in any 90-day period. For the purposes of this guide, the term temporary food facility is used when referring to both temporary food booths and temporary vehicles. The term temporary food booth is used when identifying requirements specific to the construction of a food booth.

Insurance for Food Vendors. Please disregard if you are already covered, just provide us with a copy of your COI.

https://www.fliprogram.com/

Important items to cover:

Ice is considered like food. If you have an ice chest, please use food grade bags in the ice chest (bags are available at Smart & Final).

When cooking please make sure to use lids and covers for your pots and pans.

Store food must be 6’’ off the ground or floor.

Outdoor customer self-service condiments must be in pump-style dispensers or individual packets.

Hot foods must be held at > 135 Fahrenheit and cold foods held at < 45 Fahrenheit.

Glove use is required if you have artificial nails, cuts, or long nails.

No eating or drinking inside the booth.

Personal drinks and items to be stored separately from consumer items.

Do not put personal drinks or items in the ice chest.

Cleaning & Damage Deposit - All food vendors preparing, and cooking food on-site are required to submit a $50 refundable cleaning & damage deposit with the application. This deposit will be returned after the Event if space is left clean and undamaged. Food vendors must check-out with Event staff in order to qualify for a returned deposit.

All exhibitors participating in the PSLA Event are required to carry a valid General Liability Insurance Policy.

Vendors with own insurance policy:

Vendors with insurance coverage for their business must include a valid Certificate of Insurance with their Vendor Application that meets the following criteria:

Name of insured on policy must match name and address on vendor application
Type of Insurance must be General Liability Insurance
Policy effective dates must be through the PSLA day (November 30, 2024)

Policy limits must be at least:

General Aggregate: $1,000,000
Each Occurrence: $1,000,000
Products – comp/op agg: $1,000,000
Personal & Adv. Injury: $1,000,000
Damage to Rented Premises: $100,000

Description of Operations/Locations/Vehicles/Restrictions/Special Items must include:

Certificate holder is named as additional insured for the PSLA Event, November 30, 2024 Certificate Holder must be listed as follows:

PSLA,

Vendors who wish to purchase insurance through the provided company (nsurevents.com) may do so, otherwise please purchase through your insurance company and provide the insurance certificate to Pendulum Studios LA.

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VENDOR CHECKLIST … READ AND CHECK. INCOMPLETE applications will not be processed

I have included full booth payment payable to “Pendulum Studios LA” with my application.
I have enclosed CURRENT PHOTO(s) of my booth display showing product selection.

INDEMNITY: I/we agree to save and hold harmless, indemnify and defend the PSLA Event, employees, consultants and other agents from any and all liability they may have, or be alleged to have, arising from my participation in the 2024 PSLA Event except for liability arising solely from their negligence or intentional acts.

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