'Preparing to Serve' Scotland

National Spiritual Assembly of the Bahá’ís of the United Kingdom

Tel: 020-7584-2566 Email: nsa@bahai.org.uk
Preparing to Serve (Scotland)

Please complete the questions below if you are applying for Disclosure Scotland.
Important Guidance for Applicants

Bahá’í Institutions have a responsibility to keep children (up to the age of 18 years) safe when taking part in organised activities. To assess your suitability to work with children, we are required to ask for certain information as part of our safeguarding policies. Asking for this information upfront helps us have an open conversation about the circumstances behind any information declared.

The National Spiritual Assembly of the Bahá’ís for the UK treats all individuals involved in organised activities equally and fairly, regardless of of any protected characteristics (ethnicity, disability, age, gender or gender re-assignment, religion or belief, sexual orientation, pregnancy or maternity, marriage or civil partnership).

Answering YES to any of the questions below does not mean that you will be excluded from your chosen service. We will only consider information that is relevant to the role being applied for and where there may be associated risks.

Failure to provide accurate and truthful information is considered a serious matter. Any finding of serious misdirection or intent to deceive will result in a review of the application and suitability to volunteer.

If you have any questions about this process, please free to contact the Office for Safeguarding Children to discuss in strictest confidence. (include contact information)

How To Complete This Form

1.      You must answer all questions in this form. Please read the notes underneath each question, as these explain what you need to consider before responding.

2.      If answering YES to any of the questions, you should use the space provided in the form to include any supporting information that you would like us to consider.

3.      If any information you have declared changes after you have submitted this form to us, you must let us know at the earliest opportunity before your commencement date.
Your Name (including any middle names)*

First NameMiddle NamesLast Name
Name of Person asking you to serve*

First NameLast Name
Date of Birth*

MonthDayYear
Date
Your Email*
example@example.com
Your Home Address*

Street Address

Street Address Line 2

CityCounty

Postal / Zip Code
Mobile Telephone*
Cluster Name (if known)
What is your main service role*
(see definitions at the end of this form if needed)
Other role*
Is the criminal records check required for an overnight / residential activity?*

YesNo
If 'Yes' how many nights?
Is the planned activity expected to be regular?*

YesNo
If 'Yes' how frequent?
Is the planned activity taking place in your own home?*

YesNo
Are you an existing PVG member (though another role)? *

YesNo
Identification

Please confirm that you are able to present the following identity documents
TWO PIECES of identification is needed

· One piece of Photo identification (e.g. a driving licence or a passport)

· One piece of Address identification (this must be dated within 3 months)*

* Address identification can be a screenshot or paper copy which shows your address, such as utility bills, bank statements, credit card statements, etc. This must have your current address and your name (the same as the photo identification).
Please confirm*

One piece of Photo identification (e.g. a driving licence or a passport)One piece of Address identification (this must be dated within 3 months)
Self Declaration
1. Do you have any cautions or convictions (excluding motoring offences dealt with a fixed penalty and not court related)?*

YesNo
If 'Yes', please provide details
2. Have you been formally charged with any other offence in the UK or any other country?*

YesNo
If 'Yes', please provide details
3. Are you currently subject to any criminal investigations and / or prosecutions by the Police in the UK or any other country which might have an impact on your suitability for this role?*

YesNo
If 'Yes', please provide details
4. Have you ever been dismissed for misconduct from any employment, volunteering, office, or other position previously held by you which might have an impact on your suitability for this role?*

YesNo
If 'Yes', please provide details
Request for reference

Please provide the name of a person who knows you well who we can approach for a reference. This person needs to be aged 21 or over and known you for at least 3 years. This personcannot be related to you or just a friend. This could be an employer, colleague, teacher, or someone with whom you have served.
Name of Person*
Their email address (email is preferred, but if not possible, please provide a telephone number)*
Their relationship to you*
Confirmation

In signing this form, you agree with the following statements:
- I confirm that I have read and understood the above guidance.·
- I consent to a criminal records check (Disclosure Scotland) and approaching a person who knows me well for a reference.·
- I consent to my personal information being processed and stored by the National Spiritual Assembly of the Bahá’ís of the UK.·
- I declare that the information I have provided is true and accurate, and I will inform you of any changes which might impact on my suitability for this role.
Your full name*

TitleFirst NameLast Name
Signature*

Powered by Jotform SignClear
Additional Information:

Service Role Definitions:
- Children's Class Tutor: Fostering the development of spiritual qualities in children aged up to 11 years old, creating a good classroom environment and sharing the development of the children with their parents.
- Junior Youth Group Animator: Spiritually empowering small groups of junior youth aged between 11-14 years, guiding them through materials and accompanying them in acts of service.
- Study Circle Tutor: Helping a group of individuals aged 15+ go through materials of the Ruhi Institute and accompanying them in acts of service to their communities.
- Facilitator: Guiding participants through the study of Bahá'í Writings or prepared materials for reflection.
- Volunteer: Those who give up their time to serve the needs of the participants at various spaces including, but not confined to, children's classes, junior youth groups, study circles or events.
- Other: All other roles including event organisers.
Data Protection Notice:
In compliance with General Data Protection Regulation (GDPR), the personal data relating to your registration, which has been or is in the future obtained by The National Spiritual Assembly of the Bahá’ís of the United Kingdom may be held and processed by the Assembly either by computer or manually for any purpose relating to the administration or management of the group. Your personal details are not shared with any organization outside the Bahá’í institutions.
Should be Empty:

National Spiritual Assembly of the Bahá’ís of the United Kingdom

Preparing to Serve (Scotland)

Identification

Self Declaration

Request for reference

Confirmation

Additional Information: