2025 Mini Reception Contract

Your Name

First NameLast Name

Your Sweetheart's Name

First NameLast Name

Phone Number

Please enter a valid phone number.

Email

example@example.com

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Wedding Date (Based on availability given by Regina)

Date

Preferred Ceremony Time

Hour Minutes

AM/PM Option

Number of Guests (Everyone of walking age except the two of you, (package limit of 30)

The base price of the Mini Reception is $6999 without our photographer.

The base price of the Mini Reception is $9999 with our photographer.

9.75% sales tax is already included

Our photographer includes all images with copyright release and four hours of coverage. Please refer to the itinerary emailed to you from Regina for more details.

This package further includes:

One hour rehearsal on a day before the wedding day
Access to dressing areas four hours prior to ceremony
Three hours of venue activity time from ceremony until exit
Use of any ceremony location as long as it accommodates your guest count
Use of any photography location within the time permitted in this package
Mtn View adventure site is for couples only
Day of wedding and rehearsal coordinator
Ceremony officiant
Coordinator will set out any personal decor that can be lifted by hand, set up chairs if needed, direct the ceremony & play ceremony and first dance music on our bluetooth speaker
$175 bouquet credit with From the Heart Florist
Three tier wedding cake to serve up to 30 guests, buttercream, with your input for design
$1000 credit with Buddy's Custom Catering (We'll add or deduct from this cost on your invoice depending on the menu chosen and final guest count)

Concerning Photography:

I choose the package with your photographer & all images with copyright releaseI choose the package allowing me to bring my own photographer

Concerning Photographs with our Horses (ADULTS ONLY)

I'm interested in photos of me and my sweetheart with horses in the background at no charge / no additional insurance requirementPlease bill me for $299 on wedding day if weather is appropriate for the horses to run behind me and my sweetheart and approach close enough to touch. This adds 15 more minutes of time to my itinerary.I chose the package with your photographerMy photographer will provide a copy of their liability insurance listing Honeysuckle Hills, LLC, as additionally insured

Please remove these items from my wedding package and I will provide my own. If something happens and I need them later, Regina can add them back.

Ceremony officiant ($175)Buddy's Custom Catering ($1,000) because I prefer a cake reception only and / or understand the only additional food I can bring is by an alternative licensed, insured caterer or food that does not require maintaining a constant temperature so as not to spoil. I also understand Honeysuckle Hills staff does not assist with food set up and clean up, but will cut and serve by wedding cake regardlessBouquet Credit ($175)Wedding Cake, $150

Add these items to my wedding package (Optional, and can be done now or later)

One extra hour of venue activity time, $999One extra hour of venue activity time including DJ's services from ceremony until exit, $2900One extra hour of photography, $500

Check All Discounts that apply

$200 Military / First Responder (active or retired)$100 Weekday Discount

If you keep the ceremony officiant included in your package...

I prefer a male officiantI have no gender preference for my officiant (Regina or Abi will be scheduled)We are a same sex couple and Regina will officiate with joyI prefer Christian vows with prayer and religious referencesI prefer a heart-felt ceremony with no religious referencesHand-fasting (Please provide your own cords)

Concerning Hair and Makeup...

Add hair and makeup for $200 per person by the Summer Lynn Beauty team

Number of people who need hair and makeup

Honeysuckle Hills, LLC, 934 Mill Creek Road, Pigeon Forge, TN 37863, agrees to provide all the wedding and photography services listed on your invoice. Your invoice will be sent within 24 to 48 hours after we receive your contract.

By paying your invoice, you agree that all services and applicable discounts are correct. Ask for corrections before making your payment. Your bouquet credit, catering credit, and cake cannot be removed after you make your first payment because we will send the required, nonrefundable payment to the vendors. Please ask for those items to be removed now if you are unsure if they are needed. We can always add them back later.

Our payment schedule:

1/3 due within three days of receiving your invoice after signing contract

1/3 due within 60 days of the wedding date

1/3 due within 14 days of the wedding date

Additional payments may be made any time, but all payments are non-refundable because we are guaranteeing a specific date, and the wedding market is unique with the timeline in which couples plan and secure dates.

Further, all payments are nonrefundable regardless of circumstances, including but not limited to changes in plans, life events, weather, pandemics, wars and national disasters. While not required, we strongly recommend event and travel insurance.

You may reschedule your wedding one time, based on availability. We guarantee your price for one year. If you reschedule your wedding for a date more than one year later, the current pricing applies at the time of rescheduling and we will bill for any difference.

There is a $100 administrative fee to change your wedding package to a smaller one later, regardless of the paid balance at the time of the change. There are no refunds for any payments made that exceed the cost of the newly chosen wedding package.

Your private venue time begins with your guest's entry time, one hour prior to your ceremony. Prior to this time we reserve the right to schedule bridal meetings and venue tours. These appointments are typically scheduled at either 9am or 10am, and we always respect your privacy.

No other wedding or photography session will take place on your wedding day.

We allow up to 45 minutes to gather your personal belongings after your exit time.

If you or any guest is on property one hour past your exit time, we charge $999 on Saturdays and $899 per hour on weekdays.

Should events be delayed for any reason on wedding day, this may require some challenging decisions on your part such as how long to wait on people running late, and if you are willing to pay the overtime fee. Our coordinator strives to keep everyone on time, so please lean on us when things don't go as originally planned. Your happiness means the world to us!

That said, please choose a wedding package with enough activity time for all your ideas and photography requests. Review your itinerary and ask for advice to make changes or additions if needed.

Initials, I have read the above refund policy*

You are responsible for any property damage caused by you or any of your guests. We reserve the right to bill you for these damages and use all legal means to collect. Examples of damage include, but are not limited to graffiti, breaking furniture or decor on purpose, or excessive removal of our plants and flowers.

Honeysuckle Hills, LLC, is not responsible for inclement weather of any kind. There are no refunds if it rains on your wedding day or if you or your guests cannot make it to the venue because of snow or any other act of God. (Please consider event insurance in the winter months. Big snow events are rare, but possible.)

Honeysuckle Hills, LLC, is not responsible if you or your guests become ill while traveling or using our venue. Please encourage sick guests not to attend your wedding.

Our chapel upstairs seats an absolute maximum of 50 guests, but 30 to 40 comfortably.

Our covered, open air, outdoor pavilion seats an absolute maximum of 75 guests, but 50 comfortably.

Our reception area seats 50 comfortably, and a maximum of 75. The reception area has heat and air in an uninsulated space.

Our maximum outdoor seating capacity is 75.

No one is permitted to remove permanently affixed decor at our venue. We joyfully welcome the addition of any loose items or decor that can be easily added to existing decor and removed later. If your decor requires more than two hours to set out, there is an additional charge of $150 per hour. (This is extremely rare at our venue.)

If Your Guest Count Rises...

All people of walking age except the two of you count as a guest.

Should this count exceed 30 people, we recommend adding an additional hour of venue activity time for $999.

You may add an additional hour of activity time that includes a DJ for $2999

We will bill you for any extra food, based on the menu chosen, if your guest count rises (regardless of whether or not you add extra venue time)

If your guest count reaches 40, you are required to add the additional hour of venue activity time, but not the DJ

Our absolute maximum guest count is 50

Initials, indicating I read and understand the information concerning my guest count above*

Alcohol

Alcohol is only permitted on property with the services of a licensed and insured bartender.

You must adhere to all federal and state laws concerning alcohol consumption.

Our venue does not allow alcohol consumption until after the ceremony. By law, you are required to have a last call 45 minutes prior to your exit and the bar closes 15 minutes later.

A licensed, insured bartender is not included in your package.

We recommend:

Vital Event Services, 865-235-1867

Single Barrel Events, 865-410-3700

Your Vendors

(Unless you choose to remove them)

Buddy's Custom Catering

Buddy's Catering has a 30 person minimum. If your guest count is fewer than 30, we will pack up any leftovers to take with you. It's very common to see lower guest counts with this package.

A $1000 credit is included in your package with Buddy's Custom Catering.

A menu will be provided. After you make your selections, we'll get the final price from Buddy's.

If your choices are less than $1,000, we will provide a credit reflecting the difference on your invoice.

if your choices are higher than $1,000, we will provide a charge reflecting the difference on your invoice. This is common if guest counts rise or if you choose higher priced menu items.

Buddy's provides styrofoam plates, plastic cups and silverware. If you prefer to bring fancier diningware, our staff will set those items out for you.

The food is served buffet style on long, rectangular tables with either white or black table cloths.

You have a choice of white or black table cloths for your guests, and sage or cream crepe table runners. You may bring your own table centerpieces or use ours. (ask for a picture of our current centerpieces if you like)

We will have enough round tables set out to accommodate your guest count. Each round table typically seats up to six guests each, but can be modified to suit a seating arrangement if necessary. (less than six at each table, or no more than 8 at each table)

Wedding Cake

A cake with buttercream design, up to three tiers, serving up to 30 guests, is included in your package.

A woman named Amber with Bakery and Desserts by Gracie will reach out to you by email to help you choose your design.

She will deliver your cake on wedding day.

White plates, napkins, and plastic forks are included.

If you bring your own diningware we will use those instead.

You may bring your own cake cutter or borrow ours.

Please bring your own cake topper.

Our staff will cut and serve the cake.

Bouquets

A $175 credit is included with From the Heart Florist.

Reach out to Kris at 865-774-5588, and she will help you choose your designs.

She will have the bouquets delivered on wedding day.

If you go over your budget, she will bill you directly for the difference.

There is no refund if you are under budget.

Photography

If you choose this package with our photographer, it includes all images of photographer's discretion in high resolution with a copyright release.

If you add an hour to your venue activity time, this does not include our photography. The cost to add more photography is $500 per hour.

All photography by Regina Starkey or any other Honeysuckle Hills, LLC, staff member is the sole property of YOU and Honeysuckle Hills, LLC, protected by federal copyright laws. We reserve the right to edit, enhance, and provide artwork at our discretion and use any of your images for marketing purposes UNLESS you notify us in writing otherwise.

In the event of inclement weather, we will use covered and indoor areas for your photography and the use of umbrellas in the absence of dangerous situations like lightning.

Every effort will be made to provide high quality services and deliver requested ideas or poses. Our photographer works best when given full creative freedom instead of a rigid list.

Because a wedding is a uncontrolled event, we cannot guarantee delivery of every requested image or pose. We will not be held liable for the finished product or incomplete covereage in the event of time restrictions (because you are late, for example,) or constraints placed on our photographer by you or guests.

If the photographer included in your package experiences a family emergency or becomes to ill to work, we will make every effort to replace your photographer with one with equal qualifications. If for some reason we cannot do this, we will refund the total cost of hte photography in your package and you agree to accept this as compensation IN FULL.

Initials, I have read and agree to the above photography information*

Thank you for choosing Honeysuckle Hills for your wedding!

Reach out any time with questions by email or call / text me at 865-368-5569

By signing below, you agree to all the terms and conditions listed in this contract.

Signature

Questions or Things you'd like me to know?

I can't wait to meet you! It's an honor to welcome you to my venue and host your mini reception.

My preferred ceremony location is (Can be changed on wedding day)

The Mini Reception