University Marketing and Communications Project Request Form

University Marketing & Communications (UMC) oversees external communications, including the NewsCenter and media relations, social media channels, website, digital marketing, photography, videography, graphic design, executive communications and SJSU Online enrollment marketing.This form should be used to request projects that cannot be accomplished through the self-service Templates & Toolkits portal. Please note the scale of some projects also require a completed Creative Brief in order for work to begin. Although the department strives to be responsive, there is a queue of work already in-progress and projects are generally worked in the order in which received. In some cases we may refer you to external resources for expertise or expediency.
Title for this project*
Short Title for this Project Request. example: SJSU Enrollment Marketing Campaign
Requestor's First and Last Name*
Phone Number
Please enter a valid phone number.
Email*
Email must be a valid sjsu.edu address
Note: You cannot submit a project request without a sjsu.edu email address.
Name of Division / College
Name of Department / Unit
Stakeholder email(s)
Share List of Stakeholders emails if you want them to receive project communication emails.
Purpose and Objectives*
Describe project background for University Marketing and Communications (UMC) to understand the context of the request and what you are trying to achieve.
Requested Services/ Support

Advertising / Digital MarketingCreative/Graphic DesignCampus Wide EventNewsCenter / Media RelationsSocial mediaPhotography SupportVideo ProjectWebsite DesignOther
Photography Request

Disclaimer: Due to the specialized nature of photo services, please submit a dedicated request for photography, submit a formal request through

SJSU Photography Request.
Target Audience

StudentsFacultyStaffLocal communityAlumniDonorsOther

Requested Deliverables

What Specific deliverables are you asking to help produce or create?

In the Deliverable column, provide a short name of the deliverable. Use the Description column to provide brief context; you can include specifications like dimensions or materials. If you are not sure about the specifications, just provide a short description. To Add deliverables, make sure you you hit the "Save and Add" button to record a deliverable. Please avoid () , []

Example Below

Deliverable	Description
Retractable Banner	33" x 80" pull-up banner with branded graphics.
Flyer	8.5" x 11" double-sided flyer with event details.
A Frame	Outdoor signboard with changeable inserts, 24" x 36".
Email Banner	1200px wide banner for email campaigns.
Digital Signage	1920x1080px display graphic for campus screens.

Deadlines

Please provide a clear deadline for when all deliverables are needed.
Requested Deadline*

MonthDayYear
Are these deliverables tied to an Event?

YesNo
Event Date

MonthDayYear
Budget
Is there funding to support this project? If we are unable to accommodate this request internally or require external vendor support, do you have funds to support outsourcing this project?
Video Project Support

University Marketing & Communications (UMC) oversees high-end video production for SJSU. Be aware that there is a queue for video projects, and some requests may be referred to an external vendor. Due to high demand, current obligations, and conflicting or higher priorities, we may not be able to accommodate every request. If we are unable to produce the project internally, we may recommend an external vendor, which could require additional funding.
Title for Video
What is the Title for the Video?
Type of Video
Please provide detailed information about the video, is it a Highlight Reel, a Commercial, etc. Please specify the desired length of the video.
Relevant Examples
If you have an example of a video you want to produce, Please share any links
Creative Direction
Share your vision for this video project, including any examples or inspirations you have in mind.
Video Usage
Please explain how this will be used and where it will be distributed.
Comments
If you are working or worked with someone from University Marketing and Communications for this request, please identify them. Please share any additional Comments or Information that may be relevant. Include any Links if relevant. If you need to share files, share a link to a google drive.
Status
Should be Empty:

University Marketing and Communications Project Request Form

Photography Request

Requested Deliverables

Deadlines

Video Project Support