Facilities Improvement Grant Final Report

Idaho Commission for Libraries

Grant Closeout - ICfL Staff Use Only

Grant Award Number: {grantAward127}

Award Recipient (Grantee): {libraryName69}

ICfL Programmatic Review:

The grantee has fulfilled the programmatic requirements of the grant.
The grantee has sufficiently answered the report narrative questions.
The grant is ready to be closed.

Programmatic Review Signature:

ICfL Fiscal Staff Review:

The grantee has fulfilled the fiscal requirements of the grant.
The grantee has provided sufficient documentation of grant expenditures.
All funds have been expended or returned.
The grant is ready to be closed.

Fiscal Review Signature:

ICfL Comments:

Final Report Due: Within 90 days after project completion,

or by November 15, 2026.

Grant Period: August 1, 2023 - August 15, 2026

The Facilities Improvement Grant offers public libraries awards to construct and improve library buildings to meet a critical community need and jointly and directly enable work, education, and health monitoring.

This final report collects contact information, narrative responses, financial data, and program feedback for each awarded grant. The report must be completed in one sitting and cannot be saved for completion at a later time. We suggest drafting responses in a separate document prior to completing the online form. The form should be signed and submitted with an electronic signature within 90 days after the project is completed, or by November 15, 2026.

You must submit one final report for each Facilities Improvement Grant you received. If your library was awarded a grant in 2023 and you received another award in 2025, you MUST submit two quarterly reports, one for each grant.

If you have questions about the program or reporting requirements, please contact the Idaho Commission for Libraries:

Talela Florko, Development Services Program Supervisor, at talela.florko@libraries.idaho.gov or (208) 639-4164
Jamie Thill, Grants/Contracts Officer, at jamie.thill@libraries.idaho.gov or (208) 639-4153

Definitions

Project: The term “project” refers to the entire project or set of subprojects funded by the Facilities grant. For grantees who have multi-part projects, the project is not considered “complete” until all aspects of the project are complete.

Costs Incurred: All reference to “costs incurred” are those costs that have been charged to the Facilities grant. A cost has been incurred when the library has received a good or service for which it must pay. A cost is incurred at the time the service is rendered or the good has been delivered into the library’s possession, even if the library has not yet been billed for the good/service, and/or has not yet paid for the good/service.

Construction: "Construction” is defined as work performed on or changes made to the physical facility. This would include activities like breaking ground, demolition, installation of systems such as plumbing or HVAC, installation of any permanent fixtures, etc. Construction includes any permanent changes to a building, including installation of affixed items like building systems, built-in work-stations, lighting fixtures, etc. Construction does not include any non-permanent or non-affixed items like furniture or computers. For multi-phase or multi-part projects, construction for the entire project commences as soon as any portion of the project begins construction. If you have any questions about whether an activity constitutes “construction” feel free to reach out to the ICfL.

Operations: "Operations” is defined as the services, programs, or activities that the library carries out as part of its mission to serve the community. In relation to the grant-funded project, the project is operational only after all phases and portions of the project are complete and all phases or portions of the project are ready to perform the functions or services they were designed to support.

Grant Award Number:*

Library Name:*

Library Branch (if applicable):

School District Name (if school library):

Preparer's Name:*

Preparer's Title:*

Preparer's E-mail Address:*

Preparer's Phone Number:*

Authorizing Official/Library Director's Name (if different):

Authorizing Official's E-mail Address (if different). This person will receive a copy of the grant report upon submission.:

The narrative section of the report asks you to describe your completed project, the activities your library carried out to fullfill the programmatic components of the grant, program participation, and notable outcomes. If you have questions about the programmatic requirements of the grant, or need to obtain your original grant agreement, which contains your project plan, please email Talela Florko at talela.florko@libraries.idaho.gov.

Please keep the program goals in mind when developing report narrative responses.

Facilities Improvement Grant Goals:

A. Build the institutional capacity of libraries to best serve their communities by updating, renovating, or constructing new facilities for public use.

B. Strengthen the role of libraries and library staff as community educators and community connectors by improving access to work, education, and health monitoring spaces and services.

C. Address demonstrated critical needs within Idaho communities by improving access to work, education, and health monitoring.

1. Project Summary. Please describe your completed grant project, giving both a high level overview and relevant details of the work completed and the new assets.*

2. Describe a success story from your project. Are there any other important project outcomes or findings you would like to share?*

3. Explain one or two of the most significant lessons learned for others wanting to complete a similar project.*

4. Do you anticipate continuing this project after the grant period ends with an alternate funding source?*

YesNo

5. Are there additional capital projects you now plan to initiate as a result of your grant funded project, such as additional features, or phases of construction? If so, please describe.*

6. Actual Construction Completion Date.*

Date

7. Initiation of Operations Date (date the new features were usable by the public).*

Date

8. Total square footage of the space that was upgraded, renovated, expanded, or built using the grant funds.*

9. Renovated/Expanded Project Amenities. If construction is complete, indicate the number each amenity included in your finished project.*

	Pre-project Number	Number Added	Number Renovated	Notes/Comments (Provide any clarifying information)
Classroom (dedicated specifically for classes and learning)
Computer Labs (a space with permanent dedicated computer stations. Does not need to be enclosed)
Multi-purpose/flex space (spaces that serve multiple functions, such as a room that is both a meeting room and a programming space)
Telehealth/Private Space (any private space that can be reserved for individual use and has technology for virtual meetings. Does not need to be used ONLY for telehealth)
Other features (include the number of other features being renovated or expanded that don't fit under one of the categories above). Please only specify features that are being impacted by this grant. Specify what type of features are being counted in the Notes column.

10. New Buildings. If construction is complete, indicate the number each amenity included in your finished project. *

	Number in New Building	Notes/Comments (Provide any clarifying information)
Classroom (dedicated specifically for classes and learning)
Computer Labs (a space with permanent dedicated computer stations. Does not need to be enclosed)
Multi-purpose/flex space (spaces that serve multiple functions, such as a room that is both a meeting room and a programming space)
Telehealth/Private Space (any private space that can be reserved for individual use and has technology for virtual meetings. Does not need to be used ONLY for telehealth)
Other features (include the number of other major features in the new building that don't fit under one of the categories above). Only list major features that have a significant impact on programs and services or which are in response to a critical community need. For example, outdoor programming areas, sensory rooms, etc. Specify what type of features are being counted in the Notes column.

11. Photos. If you would like to share photos of your project, upload them here. This is an optional report element.

Browse Files

The financial section of the report requests the original grant amount, actual expenditures, unspent balance (if any), and includes a place to upload receipts and other documentation. Your receipts and documentation must total or exceed the full grant award amount. Unused grant funds must be spent immediately or returned to the ICfL. If you have questions about eligible or ineligible expenses, documentation requirements, or need to obtain your original grant agreement please contact us.

1. Grant Award Amount:*

Enter the dollar amount of your grant award.

2. Expenditures. Please enter your grant expenses.: *

	Expenditure Amount	Description
Personnel Salaries/Wages/Benefits (of library employees).
Professional and Technical Consultant Fees (contracted professionals and consultants, 1099 contractors who are not employees on the organization's payroll)
Construction Costs (repair, rehabilitation, construction, and improvement of existing facilities)
Acquisition of Real Property (purchasing or acquiring land or buildings)
Supplies/Materials (items with a per unit cost of less than $5,000 including furniture, etc.)
Equipment (items with a per unit cost of $5000+, HVAC units, etc.)
Other Services (permitting, planning, architectural design, engineering design, and work related to environmental, historical, and cultural reviews)

3. Total Current Expenditures (automatically calculated):

4. Unspent balance of grant (automatically calculated). Grant award amount minus total expenditures. This number must be 0 or negative. IF THIS NUMBER IS POSITIVE, YOU HAVE GRANT FUNDS REMAINING THAT MUST BE SPENT IMMEDIATLY OR RETURNED TO THE ICFL.

5. Describe what you purchased during the grant period. Expand upon the very brief description provided in the budget table:*

6. Spending Documentation. Upload documentation of grant spending such as receipts, paid invoices accompanied by proof of payment, and/or spending reports generated by your accounting software. Where possible, please scan items into a single PDF. If receipts show non-grant spending, please designate which items/costs were grant purchases. Your spending documentation must total to the entire grant amount. If you have any funds remaining they must be spent immediately or returned to the ICfL. Invoices alone will not provide the level of documentation needed, and must be accompanied by some form of proof of payment.*

Browse Files

1. Did you find the programmatic resources provided to you by the ICfL to be helpful in the implementation of the grant (webinars, office hours, in-person training)? Would you suggest any additional resources?*

2. Would you like to provide us with additional feedback on the grant application, implementation, or reporting process? Would anything improve the overall experience for future grant recipients?*

Please review the following statements before signing and submitting this report:

A. The library has met the requirements outlined in the grant agreement/application.

B. The grantee's legal entity has expended all funds received for the purposes outlined in the grant agreement/application. If any grant funds are not expended at the end of the grant period, they must immediatly be returned to the ICfL.

C. I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812.

D. I certify that I have the authority to submit this report on behalf of my organization.

Type your name in the box below to electronically sign this report. After signing, click the Submit Report button. A copy of this form will be automatically emailed to you and the authorizing official.

Electronic Signature (type your name in the box below):*

If you have any questions about this program or your report please Development Services Program Supervisor Talela Florko at talela.florko@libraries.idaho.gov, (208) 639-4164 or Grants/Contracts Officer Jamie Thill at jamie.thill@libraries.idaho.gov

Grant Closeout and Final Report

Facilities & Capital Improvement Grant

I. Contact Information

II. Narrative Report

III. Financial Report

IV. Program Feedback

V. Signature and Submission