Southampton Mela Festival 2025
Hoglands Park, SO14 1NH, Southampton
Dates: Saturday, 12th and Sunday, 13th July 2025
Time: Saturday: 12pm - 10pm and Sunday: 12pm - 6pm
Stall Booking Form
Please complete this form to book a stall for miscellaneous use e.g. retail goods, pre-packaged foods, service providers, information stalls etc. All section of this application must be completed and signed. If your application is accepted you will be sent a confirmation along with an invoice. THE DEADLINE FOR BOOKING A STALL IS 13TH JUNE 2025. Note there are separate booking forms and price lists for the Art Bazaar and catering stands.
Applicant Information
Name
*
First Name
Last Name
Trading Name
Registered Charity Number
Please write your registered charity number to receive 10% discount
Email Address
*
example@example.com
Address
*
Street Address
Street Address Line 2
City/Town
County
Postcode
Landline Number
Please enter a valid phone number.
Mobile Number
*
Please enter a valid phone number.
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Stall Pitch Fees
Saturday
Full price
Up to 3m
£230
3m to 4m
£275
4m to 6m
£380
Sunday
Up to 3m
£180
3m to 4m
£220
4m to 6m
£300
Both days
Up to 3m
£380
3m to 4m
£450
4m to 6m
£600
Your Product
Type of stall (info, toys, clothes etc.). Please give a full description of all items, services and promotional signage you will be displaying. Please note that the use of black henna is prohibited due to health and safety reasons.
Please give a full description of all items
*
The Art Tent (Indoor exhibitors)
3m x 3m stall pitch (includes 4 chairs & 2 chairs). All prices are VAT inclusive.
Please select your requirement.
Saturday - £275
Sunday - £220
Both days - £450
N/A
Outdoor Stalls
(Measurement refers to the width of the front of the pitch) Note: Tables, chairs & shelters/gazebo are NOT provided for outdoor pitches. All prices are VAT inclusive.
Please select your requirement.
*
Up to 3m - £230 - Saturday
Up to 3m - £180 - Sunday
Up to 3m - £380 - Both days
3m to 4m - £275 - Saturday
3m to 4m - £220 - Sunday
3m to 4m - £450 - Both days
4m to 6m - £380 - Saturday
4m to 6m - £300 - Sunday
4m to 6m - £600 - Both days
N/A
Please add code (if applicable)
Please add code to receive discount
Payment Total (£)
(Payment to be made after you receive an email confirmation from Art Asia Trust Limited)
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Supporting Documents
Please ensure that the below documents are attached with this application. Your application will not be considered if none of the documents are attached of if they are invalid. All documents must be valid until end of July 2025. If you are unable to attach all your documents to this application, please email them to mela.admin@artasia.org.uk
Public Liability Insurance Certificate
*
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Employers Liability Insurance Certificate
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Stallholders are responsible for removing or disposing of rubbish in the bins provided.
ALL RUBBISH MUST BE CLEARED FROM THE PITCH. A CHARGE WILL BE MADE TO
STALLHOLDERS WHO LEAVE RUBBISH AND WASTE BEHIND ON THEIR PITCH
Declaration
I/we hereby apply for space as indicated above, I/we have been provided with and have read and understand the Terms and Conditions of the Southampton Mela Festival and will abide by them.
Signed
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