SMSNA RIG Agreement
RIG Name
*
Please Select
Albany, NY
Birmingham, AL
Burlington, VT
Central Virginia-Charlottesville/Richmond
Chicago, IL
Cleveland, OH
Cleveland Clinic, OH
Columbus, OH
Dallas, TX
Detroit, MI
Gainesville, FL
Houston, TX
Indiana
Irvine, CA
Los Angeles, CA
Montreal, QC
Nashville, TN
New England
New Haven, CT
New York, NY
Newark, NJ
Northern California
Philadelphia, PA
Phoenix, AZ
Portland, OR
Rochester, MN
Winnipeg, MB
Approval of a RIG is contingent on whether or not the Faculty Anchor is a current SMSNA member in good standing. The Medical Student Champion and Resident Champion do not need to be members of SMSNA for their RIG to be approved; however, it is understood they must apply for membership prior to the initial RIG meeting. RIG student and resident applications will be fast-tracked through the membership approval process.
Once a RIG is approved, this agreement will be circulated among the Medical Student Champion, the Resident Champion, and the Faculty Anchor. All must agree to and sign this agreement to move forward. Once all three (3) agreements have been received by the SMSNA Executive Office, the initial meeting will then be scheduled.
Upon Regional Interest Group (RIG) approval from SMSNA, the initial meeting is to take place within 6 weeks. The SMSNA Executive Office will set up the initial meeting and will provide the MS Champion, Resident Champion, and the Faculty Anchor with the meeting invitation and Zoom link for participant distribution.
NOTE:
For the SMSNA office to track attendee participation, registration for all participants is
required
.
RIG’s are expected to hold meetings on a regular basis to maintain interest and to keep on track with goals and objectives. SMSNA expects each RIG to meet at least once every quarter, if not more frequently. Once the meeting frequency has been determined, it is expected that this be reported to the SMSNA Executive Office.
The SMSNA Executive Office will schedule meeting frequency, using the SMSNA’s Zoom account and again, registration is
required
of all participants for every meeting.
If a RIG meeting takes place in-person, it is expected that each participant record their name on the supplied sign-in sheet provided by the SMSNA Office (can also be found on the SMSNA website
HERE
.
After each RIG meeting, the SMSNA will require and will be expecting the following (all forms can be found on the SMSNA website):
Participant roster (if meeting was held in-person)
RIG Meeting Report Form
SMSNA RIG Post Event Evaluation from each participant
SMSNA will financially support RIG activities and events, up to a certain amount per RIG per year (depending on size, requirements, etc). Prior approval of the activity/event with expenses overview is required to receive reimbursement of expenses. Eligible expenses are Audio Visual equipment/support, Food & Beverages and/or Room Rental. Receipts are required for reimbursement. The SMSNA RIG Expense Reimbursement Request form can also be found on the SMSNA website. Reimbursement of expenses incurred is contingent on the RIG meeting all expectations mentioned herein.
The Medical Student Champion, Resident Champion, and the Faculty Anchor agree to hold each other accountable. If a RIG is found in breach of this agreement, the RIG will be disbanded and removed from the program. If a RIG is removed from the program, the respective champions and Faculty Anchor will be barred from creating another RIG for a period of one (1) year.
I,
First Name
*
Last Name
*
, agree to uphold the terms of this agreement.
Submitter signature
*
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