Catering Booking Form 2025

Southampton Mela Festival 2025

Hoglands Park, SO14 1NH, Southampton
Dates: Saturday, 12th and Sunday, 13th July 2025

Time: Saturday: 12pm - 10pm and Sunday: 12pm - 6pm
Catering Stall Booking Form

Please complete this form to book a catering stand. All section of this application must be completed and signed. If your application is accepted you will be sent a confirmation along with an invoice. The deadline for booking a stand is 13th June 2025.
Applicant Information
Name*

First NameLast Name
Trading Name*
The food business is registered with (Local Authority)
Email Address*
Your email address
Address*

Street Address

Street Address Line 2

CityCounty

Postcode
Landline Number
Please enter a valid phone number.
Mobile Number*
Please enter a valid phone number.

Supporting Documents

Please ensure that the below documents are attached with this application. Your application will not be considered if the documents attached do not have valid dates. All documents must be valid until end of July 2025. If you are unable to attach all your documents to this application, please email them to mela.admin@artasia.org.uk
Public Liability Insurance Certificate*

Cancelof
Employers Liability Insurance Certificate

Cancelof
Health & Safety Hygiene Certificate*

Cancelof
Gas Safety Certificate (if gas is being used)

Cancelof
Menu with prices

Cancelof
DISPOSING OF WASTE OIL *
Please advise us what you will do with the waste cooking oil if using it.
Disposal of Rubbish / Litter

Caters are responsible for removing or disposing of rubbish in the bins provided. All rubbish must be cleared from the pitch. IF NOT THE DEPOSIT WILL NOT BE REFUNDED.

Tables and chairs will be provided for the food court customers.
No freestanding diesel or petrol generators are allowed on site.

*If your stall exceeds the size of pitch paid for, you may not be accommodated on
site and NO refund will be given. If an oversize stall can be accommodated, then you will be charged for the extra space.

FOOD PRICES AND ALLERGY SIGNS MUST BE DISPLAYED
Declaration

I/we hereby apply for space as indicated above, I/we have been provided with and have read and understand the Terms and Conditions of the Southampton Mela Festival and will abide by them. I/we confirm I/we have noted and understood that use of single use plastics in catering materials is prohibited at the Mela site.
Signature*

Powered by Jotform SignClear
Print Name*
Position in the organisation*
Date*

DayMonthYear
Date
Should be Empty:

Saturday	Full price
Up to 3m	£730
3m to 6m	£1145
6m to 8m	£1350

Sunday
Up to 3m	£630
3m to 6m	£1045
6m to 8m	£1250

Both days
Up to 3m	£1260
3m to 6m	£2090
6m to 8m	£2500

Each additional 16amp single phase feed	£75 each per day
Upgrade standard to 32amp 3 phase	£100 each per day
Each additional 32amp feed	£100 each per day

Each additional 16amp single phase feed	£150 each per day
Upgrade standard to 32amp 3 phase	£200 each per day
Each additional 32amp feed	£200 each per day

Southampton Mela Festival 2025

Dates: Saturday, 12th and Sunday, 13th July 2025

Catering Stall Booking Form

Applicant Information

Catering Pitch Fees

Power only available for food traders

Your Product

Catering

Different pitch size

Power

Supporting Documents

Disposal of Rubbish / Litter

Caters are responsible for removing or disposing of rubbish in the bins provided. All rubbish must be cleared from the pitch. IF NOT THE DEPOSIT WILL NOT BE REFUNDED.

Declaration