County Event Scope and Proposal

Event Proposal and Scope
Introduction
Before a county event moves into the detailed planning stage or is publicised (in any way), the appropriate Team Leader must confirm to the County Lead and County Trustee Board:
1. an event leader and deputy event leader are in place (the project managers)
2. the main purpose of the event (the event objectives).These should not only cover what those attending the event will experience but also the wider benefit to the county·
3. a firm budget forecast.(The event budget must be agreed by the county finance sub-committee and approved by the County Trustee Board)·
4. an outline financial risk assessment
Please refer to our County events planning guide when completing this form.
What (the proposal)...
Event Name:*
Why (the purpose):
What are we aiming to achieve? (what is the event)*
When:

Type a question*

Who:

When section(s) is the event for:
Who is the Event Lead:*
Who are the event team:*
Does the event involve an external provider(s)?*

YesNo
If yes please provide details:
Who is the event for...*

SquirrelsBeaversCubsScoutsExplorersYoung LeadersNetworkAdult members only (over 18yrs)
Where:
Event venue / location:*
Event Address:*
How:
Please provide details of your event timeline (planning and delivery):*
Please provide an outline programme (if available at this stage)*
Cost per person *
Please include an additional 3.2% of the total cost (per person) to cover PayPal transaction fees
Click here to use the PayPal fee calculator
Please upload you event budget forecast*

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Click here to download our budget excel template
Please provide an outline of your financial risk assessment*
Please upload you financial risk assessment

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Click here to read our guidance on Financal Risk planning

Please list details of any budget advances you require to secure and plan the event before you start to generate event income:

How do you plan to communicate details of the event to the county?*
We will use....*

Event page on the county web siteSocial mediaTargeted emailingDistrict meetingsDistrict LeadsDistrict Programme Team LeadsPublicity at District eventsPublicity at other County eventsOther
Additional information (optional)
Additional file uploads (optional)
File Upload

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Submitted by:*
Your email address:*
example@example.com
Your contact phone number:*
Date*

MonthDayYear
Date
Once the County Trustee Board have approved your event we will send you a link to a second form for you to provide details of:
1. the event safey plan and risk assessment
2. the event contingency plan
3. county equipment required (camping equipment, gazebos, banners, flags, etc.)
4. any printed meterals required
Should be Empty:

Event Proposal and Scope