County Event Scope and Proposal

Event Proposal and Scope
Please refer to our County events planning guide when completing this form.
Introduction
Before a county event moves into the detailed planning stage or is publicised (in any way), the appropriate Team Leader must confirm to the County Lead and County Trustee Board:
1. an event leader and deputy event leader, if required, are in place (the project managers)
2. the purpose of the event
3. a firm budget forecast including any finacal risks to the county
What (the event))...
Event Name:*
Why (the events purpose):
What is the event:*
When:

Type a question*

Who are the event team:*

	Name	Current Member of the Scouts (Y/N)	Additional info.
Person 1
Person 2
Person 3
Person 4
Person 6
Person 7
person 8
Person 9
Person 10
Person 11
Person 12

Event team additional information (if required):
Does the event involve an external provider(s)?*

YesNo
If yes please provide details:
Who is the event for...*

SquirrelsBeaversCubsScoutsExplorersYoung LeadersNetworkAdult members only (over 18yrs)
Where:
Event venue / location:*
Event Address:
How:
If available, please provide details of your event timeline (planning and delivery):
If available, please provide an outline programme (if available at this stage)
Cost per person *
Please include an additional 3.2% of the total cost (per person) to cover PayPal transaction fees
Click here to use the PayPal fee calculator
Please upload you event budget forecast*

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Click here to download our budget excel template
Click here to read our guidance on Financal Risk planning

Please list details of any budget advances you require to secure and plan the event before you start to generate event income:

How do you plan to communicate details of the event to the county....*

Event page on the county web siteSocial mediaTargeted emailingDistrict meetingsDistrict LeadsDistrict Programme Team LeadsPublicity at District eventsPublicity at other County eventsOther
Additional information (optional)
Additional file uploads (if required)
File Upload

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Submitted by:*
Your email address:*
example@example.com
Your contact phone number:*
Date*

MonthDayYear
Date
Once the County Trustee Board have approved your event we will send you a link to a second form for you to provide details of:
1. the event safey plan and risk assessment
2. the event contingency plan
3. county equipment required (camping equipment, gazebos, banners, flags, etc.)
4. any printed meterals required
Should be Empty:

Event Proposal and Scope