2025 Red, White & Loo Mayor's Fireworks

We are thrilled to make plans to celebrate Independence Day with the Mayor's Fireworks! The event will be held on Saturday, July 5 from 6pm to 10:30pm. 

To be considered, please submit your information through the application process. Our team will review submissions, and selected vendors will receive an accpetance email with further details. Submission of this application does not mean you will be selected as a vendor. Planners reserve the right to select vendors based on a variety of menu offerings, space, and electrical availability, and other considerations.

There are a limited number of spaces available to ensure business for all vendors and offer a variety of options. We are looking for a mix of tent vendors and truck/trailer vendors. The event attracts 10,000-12,000 attendees between two venues

VENDOR FEES:
Vendor fees are non-refundable and must be paid before you will be allowed to set up for the event. We are planning to have a mix of tent and trucks at both stage locations. The planning team will assign the location.
10'x10' Tent $250
10' x 20' Tent $300
Truck Up to 12' $300
Truck 13' to 15' $400
Truck 16'+ $450

The work area must be protected from grease and oil spills. The use of cardboard or outdoor rug is recommended.  Fines will be applied to vendors who do not clean up following the event and who do not show up.

Vendors may NOT leave their set up overnight. You will be required to tear down and clean up at the end of the event.

ELECTRICITY

All units must have Isolated Neutrals in their electrical panels. The electrical system is on GFCI two pole breakers, like in your kitchen and bathroom. The ground and neutral must not be connected.

We have 240 Volt/50 am four prong RB style receptacle on a GFCI Breaker, or 120 Volt/20 amp regular receptacles on a GFCI breaker or receptacle only.

It is the vendors responsibility that their equipment works properly before connecting to the City's or festivals power supply.

Please note: The 2020 National Electrical Code now requires all 240 Volt, two pole breakers to be a GFCI for public protect from electrical hazards. The electrical equipment in our park is GFCI protected.

Trailers/booths whose wiring are not in compliance with the National Electrical Code or are otherwise deemed unsafe due to deterioration, grounding, etc. will not be supplied electricity. Neither the City nor Main Street Waterloo will supply drop cords.

VENDOR SET UP DETAILS AND FEES

You will receive an acceptance letter no later than June 1. If accepted, you will receive an invoice for the appropriate amount.

Vendor fees are non refundable.
Vendor fees are due by June 30.  
A $100 fine will be applied for vendors who commit and do not show up.
A $100 fine will be applied to any vendor who does not pick up their area after the event.

There is limited availability for water hook up. Because of this, vendors are responsible for their own water supply. 

REMINDERS

If accepted, you are required to submit a certificate of coverage showing you have a $1 Million liability policy and the following are listed as additional insureds:

Cedar Skyline Corp. dba Main Street Waterloo
512 Mulberry St
Waterloo, IA 50703

AND

RiverLoop Association Inc.
225 Commercial St
Waterloo, IA 50701

AND

The City of Waterloo
715 Mulberry St
Waterloo, IA 50703

Maintain the safe practices required by the Black Hawk County Health Department.
Bring two garbage cans and bags for waste disposal. You may use the dumpster (NOT the cans) available on the grounds.

Do NOT dump any grease in the City drainage system.

By signing below, you acknowledge that you have read and understand the rules, vendor fees, and fines for the 2025 Red, White & Loo Mayor's Fireworks.