Woodstock Film Festival Volunteer Form

IMPORTANT: PLEASE FOLLOW THIS LINK FOR OUR NEW FORM

The 26th Annual Woodstock Film Festival takes place October 15 - 19 2025 across multiple venues in Ulster County, NY.

Without volunteers, the Woodstock Film Festival wouldn't be nearly as successful as it is. We are very happy to have dedicated, caring individuals willing to help us achieve our vision. YOU are the heart and soul of our festival! Thanks to you and people like you, we have been able to keep our vision alive and thriving into our 26th year.

If you have any trouble filling out this form online, please call or email us and we'll be happy to help.

Contact Info:
Woodstock Film Festival | 13 Rock City Road, PO Box 1406 Woodstock, NY 12498
Tel: (845) 679-4265
volunteer@woodstockfilmfestival.org

Please note we check applications periodically during the off-season (Nov-May) so please be patient with us if you haven't received a response. Our Volunteer Coordinator will reach out starting in May!
Name

First NameLast Name
Email
example@example.com
Phone Number
Please enter a valid phone number.
Website
Are you a student?

YesNo
School + year
e.g. "SUNY New Paltz, senior"
Preferred pronouns
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Birthdate

MonthDayYear
Are you under 18?*

YesNo
How Did You Hear About Volunteering?

VOLUNTEERS UNDER 18
Parent/Guardian Name

First NameLast Name
Parent/Guardian Phone Number
Please enter a valid phone number.

Venue Manager

Thank you for selecting this very important role and we would love to have you! Venue Managers are responsible for tracking seat reserves and making adjustments between film showings. They work directly with venue owners and WFF staff, monitor the film schedule, and communicate the status of all films. They also train volunteers on tasks such as scanning tickets, collecting money, and ushering. At the end of each shift, Venue Managers are responsible for counting cash sales. Additionally, they keep track of face sheets and are aware of high-profile attendees. They oversee communication with both volunteers and festival patrons and are required to attend venue manager training prior to the festival. During the event, Venue Managers work 8 to 9-hour days.
Are you able to handle a variety of situations calmly and maintain a friendly, welcoming demeanor? Do you consider yourself organized, responsible, a natural leader, and comfortable working with people?

YesNo
Are you dedicated and willing to work longer shifts during the festival, at a single venue?

YesNo

OTHER DEPARTMENT CHOICES

Are there other departments you would like to work with? If so, let us know here!
If you would like to work in other departments other than the first one you chose, let us know!

STREET TEAM INTEREST?
Are you interested in being part of the street team and deliver flyers, programs, or other materials to local businesses? (Prior to the festival)*

YesNo

STREET TEAM
What area/towns can you distribute to? Please be as specific as possible.
What businesses can you distribute to? Please list names of businesses.

RETURNING?
Have you volunteered at the festival in the past? *

YesNo

RETURNING VOLUNTEERS
How many years have you volunteered with WFF?*
What Department(s) have you worked in the most?
Please briefly describe your roles and responsibilities at past festivals.*
Let us know if you would like to return to the same department, or try something new.*

2025 Woodstock Film Festival Volunteer Code of Conduct

Here is our Code of Conduct which we ask every applicant to read and sign, regardless of hire status. You will receive a call late summer once you have completed the application process.

MISSION STATEMENT:
It takes a collaborative team effort to run a festival – and we’re so appreciative of our volunteers, without whom we would not succeed! The Woodstock Film Festival supports bold, creative, independent filmmaking/makers and we encourage the open exchange of ideas and perspectives with a free-flowing discourse anchored in mutual respect. But all team members should follow the golden rule: we are not here to sell ourselves or our work, but celebrate and support the work of others! Full MISSION STATEMENT HERE.

Earnest volunteering can lead to valuable professional experiences, enhanced resumes, job references, and is rewarded with old and new INCENTIVES!

This year, the WFF is requiring that volunteers sign up for a minimum of three shifts. Onboarding is a lot of work for staff, so please consider this when signing up!

If you cancel a volunteer shift last minute, you may forfeit your free movie screening vouchers/perks (barring medical, pet, transport, and weather emergencies), so please consider how much work you create for staff if you do cancel.

CODE OF CONDUCT:
We strive for a harassment-free, safe, and respectful environment that protects our diverse community members from conduct that is inappropriate, disruptive, abusive, or threatening.

As a WFF Volunteer, you are committed to being:
- Inclusive and respectful of people of every race, ethnicity, gender identity/expression, disability, sexual orientation, nationality, religion, age, physical appearance and body size, language spoken, and immigration or economic status by refraining from demeaning, discriminatory, or harassing behavior or speech.
- Intentional with your words by abstaining from hate speech or actions of any kind.
- Mindful of the personal space, respecting boundaries of others by avoiding unwelcome sexual attention, harassment, stalking, or inappropriate physical contact of any kind.
- Gracious to all by refraining from disruption of screenings, sessions, talks, or other events
  by not engaging in abuse or intimidation related to race, gender, position, status, or wealth.
- Respectful of individual expression and intellectual property of others, acknowledging that others may have a similar or the same story idea or concept as yours, or from phishing or pirating the work of others.
- Conscious of the power you hold while working as a volunteer in this community of successful guest filmmakers, producers and actors, Refraining from selling yourself or your own work by trying to garner favor, be hired, or to sell/pitch your script or movie to them. The point of you being here is to gain professional skills, and join a greater film community while seeing amazing films (should you take us up on our free film vouchers per shift), and if one of our guests asks you to connect outside the festival without coercion, by all means, make an industry connection! But you are not to ask, pursue, or stalk.
- Considerate of yours and others’ well-being by staying home when you are not feeling well.
If you experience or witness any disrespectful or inappropriate conduct, please report to one of the following (this information will also be on the Call Sheet):

Teressa DelCampo (Deputy Director) Tel: +1-845-518-7130

AC Cole (Volunteer Coordinator) Tel: +1-917-731-4841

Cynthia Kane (Director of Development/Festival Mediator) Tel: +1-917-679-8297 (whats app)

All incidents that violate our commitment to one another will be subject to an immediate and equitable review process, potential termination, and/or black list from the Festival and Volunteer Staff.

We’re committed to this festival reaching its highest good and having a successful run, therefore it is understood that all the contributions made during, and for The Woodstock Film Festival, are done so on a voluntary basis, and that we, the Woodstock Film Festival, are held harmless for anything that may happen outside of our control during the festival, including injury, and all rights to films belong to the filmmakers.

If you volunteer for us, you are also agreeing to be in any images that are used for social media, press, or advertising of any kind, forever, throughout time. Please refrain from sharing images or videos of the work created without the explicit permission of the filmmakers, festival producers, and the acknowledgement of the creators.

With great appreciation,

WFF Executive Director, Meira Blaustein,

Teressa, AC, & Cynthia
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VOLUNTEERS UNDER 18

AREAS OF INTEREST

PHOTOGRAPHERS/VIDEOGRAPHERS

TRANSPORTATION

Venue Manager

OPERATIONS/PRODUCTION/ART/TECH

OTHER DEPARTMENT CHOICES

STREET TEAM INTEREST?

STREET TEAM

RETURNING?

RETURNING VOLUNTEERS

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