2025 ARA Sanction Application

2025 ARA Sanction Application
EVENT INFORMATION
Name of Event (As you would like it published)*
Event Headquarters City/State*
First Day of Competition*

MonthDayYear
Date
Last Day of Competition*

MonthDayYear
Date
Ideal Date of Supps Release*

MonthDayYear
Date
Ideal Date of Entries Open*

MonthDayYear
Date
Organizer Contact Name*
Email*
example@example.com
Is the Event Organized by a separate Organization LLC, Inc, Corp, etc?*

YesNo
Organization Legal Name
Organizer Legal Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Headquarters Hotel
Event Sponsors: (If you have a naming rights sponsor you must list it here)
As a reminder:

Organizers may sell Event-specific sponsorship, including naming rights to Event.
Naming rights must be listed in the Sanction Application and approved by ARA. Organizer is responsible for the creation of Event logo.

ARA has added language to the 2025 Sanction agreement regarding event sponsors that are: OE auto manufacturers, oil and fuel companies, and tire manufacturers. In addition events must warrant that any sponsors are not in violation of state or local regulations (ie: CBD/Nicotine products). If you have any potential sponsors that are in any of these sectors, please let us know so we can discuss.
Local Media Relationships
Upload Event Logo you want used on ARA Site/Media*

Cancelof

SANCTION DETAILS
Type of Sanction Requested*

NationalSuper RegionalRegional
National Sanction Fees:

Base Sanction Fee: $10900 for 2 Day Event

Additional Days: $1000 per Day (24 hour period)

Per Car Fees based on cars listed on Provisional Start Order

Each Car: $200

Rallysafe Tracking & RS Lite: $160

Test Days: $1000 per Day

Test Days: $20 per Car (over 10 cars)

Includes $5M in Insurance Coverage for Event Days

No Sanction Discounts available
Super Regional Sanction Fees: :

Base Sanction Fee: $3500 for 2 Day Event

Additional Days: $1000 per Day (24 hour period)

Per Car Fees based on cars listed on Provisional Start Order

Per Car: $200

Test Days: $1000 per Day

Test Days: $20 per Car (over 10 cars)

Includes $1M Insurance Coverage for Event Days
Regional Sanction Fees::

Base Sanction Fee: $3500 for 2 Day Event

Includes first 15 entries

Additional Days: $1000 per Day

Per Car Fees based on cars listed on Provisional Start Order

Per car over 15: $200

Test Days: $1000 per Day

Test Days: $20 per Car (over 10 cars)

Includes $1M Insurance Coverage for Event Days
I agree to this fee Schedule*

Yes
I will need a higher limit of Insurance than included*

YesNo
List the amount you require - we will procure a quote for you. Additional insurance will include an additional fee - very roughly $1000/M
RallySafe at Supers or Regionals:

Base Fee: $2500

Per Car Fees based on cars listed on Provisional Start Order: $160
We are a Super Regional or Regional and would like to use RallySafe

Yes

PRE-EVENT TEST DAY INSURANCE
Will There be a pre-event Test Day?*

YesNo
Will you need additional Insurance for Test Day? (Extra Fee will Apply)

YesNo
# of Anticipated Competitors
# of Volunteers Needed

EVENT EXCEPTIONS
Detail any significant changes or additions to the event from the previous year
Are you Requesting any Sanction Exceptions?*

YesNo
Exceptions Requested
Will there be other activities involving the use of stage rally cars presented in relation to this event and utilizing this sanction? (i.e., Cars & Coffee, Parade, etc)*

YesNo
Details of Other Activity Planned:

Media & Promotion
In 2025 we will be introducing a "Marketing Plan". Like the safety plan does for safety, this document will help line out all of the marketing, media and promotional aspects of the event ahead of time.

Below are key contacts we need:
Who is your overall Marketing Chair? [put NA if none - or your name if it always ends up being you :)]
Who should we coordinate MEDIA with?
Who should we talk to about your SPECTATOR GUIDE?
Who should we coordinate SPACE needs with?
Who should we talk to about your POST EVENT SURVEY?
We can try and assist if there are areas that you don't have the resources for. Let us know if you need help with:

Event WebsiteEvent MerchandiseSpectator GuideEvent MapsSocial Media501c(3) and GrantsOther
For 2025, the ARA will be bringing more equipment and activations to every event.

This is necessary to support the growth of the series and foster current and future sponsor relationships.

The equipment that will be at your event is:

Regionals & Super Regionals:
- 20'x20' (or equivalent) space for Sponsor activation in your main Expose (if applicable) and service park
- Space for merchandise tent (10x10 or 10x20 varying) at your Exposes and service park
- ARA Podium trailer 26'L - 60' long if driveover (at all Nationals, at Regionals if feasible and budgets allow)
National:
- All of the above plus
- 24' Race control trailer
- 36' Hospitality motorcoach with (2) 10x20 Tents
- Impound Tent (20'x40')
Can you provide necessary space as listed above?*

YesNo
We are happy to work with you to make this work for everyone, any comments or questions on the above?

ORGANIZING COMMITTEE

Contact info

	Name	Email	Mobile #	Yrs of Experience
Chairperson
Co-Chair (if app)
Clerk of the Course
Asst. Clerk
Marketing

This Sanction Application does not, in and of itself, constitute an agreement between the event and ARA. The information supplied here will be used to create the contract. The signed Sanction Agreement will be the governing contractual agreement between the event and ARA.

Please direct any comments or questions to Marni at ARA@ara-rally.com.
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2025 ARA Sanction Application

EVENT INFORMATION

SANCTION DETAILS

GENERAL EVENT INFORMATION

PRE-EVENT TEST DAY INSURANCE

EVENT EXCEPTIONS

Media & Promotion

ORGANIZING COMMITTEE