Thank you for your interest in vending at the Poulsbo Farmers Market (PFM). Please review our Vendor Handbook prior to applying to ensure a thorough understanding of our market policies and if your business is eligible. 

Applications are subject to a non-refundable $30 application fee and will be reviewed at our monthly PFM board meetings. Space is limited and the PFM may not accept any late applicants, but we will consider them on a space-available basis. 

Applicants who are deemed by the Board to be a good fit for the Market but who, due to space limitations, cannot be admitted to the market will be placed on a waitlist. Waitlisted applicants are not guaranteed a vending space during the season. However, applicants are encouraged to be ready should a vending space become available.

Applicants who wish to sell products in more than one category (e.g. Artisan, farmer, food processor, food vendor) will be classified by whichever category makes up the majority of their projected sales. For example, farmers who wish to sell artisan goods at the market will only be classified as a farm and given priority stall space if their farm product comprises at least 51% of projected sales. They will be required to satisfy the requirements for both/all categories. 

To help us get to know you and your product:

Artisans will be asked to submit photos representing the items they intend to sell (maximum of 5)

Food Processors & Prepared Food Vendors will be asked to submit photos of their products and may be asked to submit samples of their product for board review.

Farmers - may be asked to schedule a farm tour with a board representative(s)

Scheduling/Attendance 
We receive many applications and we are unable to include all vendors who apply. Vendors who make last-minute cancellations to their participation in a market day negatively impact the market and their fellow vendors who could have utilized that space. Consistent and reliable attendance is essential to the success of your business and the farmers market. Vendors who fail to keep their commitments to their scheduled market dates jeopardize the success of the market as a whole, as well as their individual businesses, and may have their acceptance to sell at the market revoked.

Attendance is a factor in stall assignment and in each year’s application review. 

Vendor Application Deadline	Non-Refundable Application Fee (All Vendor Types, including nonprofits)
On or before February 1, 2025	$20
After February 1, 2025	$30

If you need assistance to determine which category best fits you, please email info@poulsbofarmersmarket.org.

Accepted Vendors Only:	Member Vendor (Includes Farmers, Artisans, Prepared & Processed Food vendors)	Guest Vendor (1 week per month; space available)	Nonprofit/ Community  Booth
Application Fee*	See Application Fee Schedule	See Application Fee Schedule	See Application Fee Schedule
2025 Membership Fee	$30	NO	NO
Weekly Booth Fee per 10x10 space	$20	$50	Free for 2 market days; $20 per additional day
% of Sales	5%	5%	NO
Voting Rights	YES	NO	NO

*Note that the Application Fee is separate from the member vendor fee and other fees. See the Application Fee Schedule to calculate application fees.

Standards of Conduct

• Vendors, Board members, volunteers and market staff will conduct themselves in a courteous and appropriate manner. Rude, abusive, or other disruptive or offensive conduct is not tolerated. 
• Vendors will in no way cause detriment to other vendors, market staff, Board members, volunteers, customers, or vendors’ family members or friends. 
• Discrimination and/or harassment according to gender, gender identity, race, color, religion (creed), sexual orientation, documentation status, disability, age, ethnicity, ancestry, military or veteran status, or nationality will NOT be tolerated. 
• Threatening language or behavior will NOT be tolerated. 
• No religious or political campaigning
• No hawking 
• No false advertising
• No unapproved alcohol or controlled substances on the market site
• NO-SMOKING or VAPING: the market is situated on private property where smoking is prohibited; smoking is not allowed on or within 25 feet of the entire market area

Vendors who do not comply with the standards of conduct may be subject to discipline and/or dismissal. Vendors experiencing any difficulty with customers or other sellers should refer the matter promptly to Market Manager(s).

 

Grievances

Corrective Action(s) may be necessary in the grievance process. Actions are as follows:

INITIAL VIOLATION: Verbal warning from Market Manager

SECOND VIOLATION: Verbal and written warning from Market Manager, and a $15.00 fine. 

THIRD VIOLATION: One week suspension. 

FOURTH and FINAL VIOLATION: Depending on severity, response may consist of suspension from the remaining market session or permanent expulsion from the Market.

 

Goodwill 

PFM functions on a basis of mutual respect and honesty. Vendors are considered representatives of the market. The expectation is that everyone will contribute to honest and positive interactions, work hard to create an enjoyable atmosphere, and treat folks with common courtesy throughout the market experience. Misrepresentations, disparaging remarks about other vendors, or other negative behavior will not be tolerated. Any vendor creating conflicts for the market, including but not limited to defamation, public relations issues, or negative effects on the local community may face disciplinary action, including, but not limited to, temporary suspension or expulsion. This applies to conflicts that take place during operating hours as well as outside of market operating hours. 

Please read and review:

PFM Vendor Handbook

These documents are subject to change throughout the season. We will inform all vendors of any updates when they occur.

MARKET REPRESENTATIVES: through this application, the business owner asserts that they and any/all market representatives agree to the aforementioned market policies and standards. All representatives of vendors, whether or not they completed this application, are subject to the same policies and standards. It is the responsiblity of the business owner to communicate these standards to anyone who will work in their booth space. In any case of Corrective Action(s) for booth workers besides the business owner, the Market will provide communication with the business owner in a timely manner. Booth workers are invited to follow our vendor email list to stay aware of important market news.

PLEASE READ: For your application to be considered complete, we require the application to be filled in full, a current Washington State business license, and all necessary documents (i.e permits, photos, licenses, proof of insurance).