2025 Summer Meeting Exhibitor Contract

Summer Meeting Exhibitor Contract

38th Annual Meeting * August 22-24, 2025
The Ritz-Carlton, Naples Beach Resort

280 Vanderbilt Beach Rd, Naples, FL 34108

Exhibitor fee includes one 6’ skirted table, 2 chairs,wastebasket, one electrical outlet and your company info will be included in the Summer Meeting promotional material and the onsite program. Your company name and website will be included on the registration platform. All exhibitors must place their electrical order at least two weeks in advance. No exhibit shall exceed its designated area. Internet access and other accessories are the responsibility of the exhibitor and can be ordered through The Ritz-Carlton, Naples. Booth prices start at $1,200.

Sip & Mingle – A Midday Mixer

Bring more traffic to your booth and make meaningful connections with attendees at the Sip & Mingle Midday Mixer! This engaging social event will take place in the exhibit hall at 11:30 a.m. on Friday, August 24- inviting attendees to stay an extra hour to enjoy refreshments and connect with you! As an exhibitor, this is your opportunity to maximize visibility and interaction with attendees in a relaxed, social setting.
SCHEDULE OF EVENTS & SESSION HOURS

Exhibitor Setup - Thursday, 2:00PM - 5:00PM

Exhibit Hall & Registration - Friday-Sunday, 8:00AM - 12:00PM

Lecture Sessions - Friday-Sunday, 8:00AM - 12:00PM

Exhibitor Dismantle - Sunday, 12:00PM

CONTRACT DETAILS

Exhibitors Currently Registered:

Carestream Dental, Coastal Networks, DDSmatch, Digital Healthcare Professionals, FDA Services, Garfield Refining, Haleon, Henry Schein Dental, Henry Schein Dental Practice Transitions, Hiossen Implant, Kettenbach, Macbach Healthcare Solutions, Mediloupes, Servistree Healthcare Payments, Shamrock Dental, Shofu Dental Corporation, Surgically Clean Air, and TD Bank.

Limited Booth Availability: Due to limited booth availability, the West Coast District Dental Association is only able to allow two companies who provide the same product or service to attend this meeting.

*Please join the waitlist if your company offers computer services and software, preventatives, SEO Services, Dental brokerage and practice transition services *
Exhibiting Company Name*
Company Name to Appear on Promotional Material*
City, State to Appear on Signage*
Name of Representative Completing Form*

First NameLast Name
Direct Phone*

Area CodePhone Number
E-mail*
Company Federal ID#
Company Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
General description of the equipment, supplies and processes services to be featured.*
Provide the attending representative names and email for name badges and important meeting information.
How many representatives are attending?*

1234
Representative Name 1*

First NameLast Name
Email 1*
example@example.com
Representative 2

First NameLast Name
Email 2
example@example.com
Representative 3

First NameLast Name
Email 3
example@example.com
Representative 4

First NameLast Name
Email 4
example@example.com
Booth Number Preferences
Exhibitor Floor Plan

Please choose an available booth that has not yet been reserved.
Companies you prefer not to be located near or next to:
Accessories Needed for Exhibit Area*

ElectricityInternet (at own expense)Other
Upload company logo here*

Browse Files

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Company website address:*

Summer Meeting Exhibitor Contract

The Ritz-Carlton, Naples Beach Resort

SCHEDULE OF EVENTS & SESSION HOURS

Exhibitor Floor Plan

Contract, Rules and Regulations

Payment Information