Glasgow TBID Project/ Event Grant Form

Name

First NameLast Name

Organization Requesting Funds

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone Number

Please enter a valid phone number.

Email

example@example.com

Event date(s)

Give a detailed description of the project/event

What community need does your project/event address?

How will you track the effectiveness of the proposed project/event?

To be eligible for TBID funds, this project/event must generate travel from 100 miles or more from Glasgow. How will your project/event accomplish this?

If the event is recurring, what was the last number of attendees? If this is a new event, what is the anticipated attendance? How did you reach this number?

How many hotel/motel rooms do you anticipate visitors will use for this project/event? For how many nights?

Anticipated cost of project or event

Write a detailed narrative of the cost for this event. This is where you will map out your budget. Estimated dollar amounts are required. Actual receipts are required for completion reports.

Amount requested from TBID

Amount of funds already secured by your organization for this project/event (can include in-kind contributions)

Terms and Conditions for Glasgow TBID Event/Project Grant
1. Grant Purpose and Usage
The grant funds awarded by Glasgow Tourism Improvement Business District (Glasgow TBID) must be used solely for the purposes outlined in the grant application submitted by the Grantee. Any deviation from the approved project scope must receive prior written approval from Glasgow TBID.

2. Funding Disbursement
Grant funds will only be disbursed upon the successful completion of the following requirements:

Submission of Final Grant Report: The Grantee must submit a detailed final report outlining the event or project outcomes, including financial expenditure reports, attendance figures (if applicable), and any other metrics agreed upon with Glasgow TBID. This report must be submitted within 30 days following the completion of the event or project.

Documentation of Glasgow TBID Credit: The Grantee must provide proof that Glasgow TBID was credited in all event/project advertising and promotional materials as specified in Section 3.

The final payment of grant funds will only be made after the satisfactory review of the final report by Glasgow TBID.

3. Acknowledgment of Glasgow TBID
Event and Project Promotion: The Grantee is required to acknowledge Glasgow TBID’s support in any and all advertising, marketing materials, press releases, and social media posts related to the event or project. The following wording should be used: “This event/project is made possible in part by a grant from Glasgow Tourism Improvement Business District (Glasgow TBID).”

Logo Usage: The official Glasgow TBID logo must be included in all digital and print promotional materials. The logo file will be provided by Glasgow TBID and may not be altered in any way.

4. Compliance with Local, State, and Federal Regulations
The Grantee agrees to comply with all applicable local, state, and federal laws and regulations in connection with the planning and execution of the event or project. Failure to comply with such regulations may result in the immediate termination of the grant and the forfeiture of any unpaid funds.

5. Insurance and Liability
The Grantee is responsible for obtaining all necessary insurance coverage, permits, and licenses for the event or project. Glasgow TBID will not be held liable for any damage, injury, or legal claims arising from the Grantee’s event or project.
A certificate of insurance may be requested by Glasgow TBID as part of the grant application process.

6. Grant Reporting Requirements
Interim Reports: For projects extending beyond a single event date, interim progress reports may be required at Glasgow TBID's discretion. The Grantee will be notified in advance of any such reporting requirements.
Final Report: As mentioned in Section 2, a final grant report is mandatory. The report should include a summary of the event/project, detailed financial accounting, attendance statistics, and an evaluation of the overall impact or success of the project. Failure to submit the final report within the specified timeframe will result in the withholding of grant funds.

7. Audit Rights
Glasgow TBID reserves the right to audit the financial records associated with the event or project at any time within three (3) years of the disbursement of grant funds. The Grantee must maintain accurate financial records for the duration of this period.

8. Termination
Glasgow TBID reserves the right to terminate the grant at any point if the Grantee fails to comply with the terms and conditions set forth in this agreement. In the event of termination, any unpaid grant funds will be forfeited, and the Grantee may be required to repay previously disbursed funds.

9. Amendments
Any amendments to these Terms and Conditions must be agreed upon in writing by both Glasgow TBID and the Grantee.

By accepting grant funding from Glasgow TBID, the Grantee agrees to abide by all terms and conditions listed above. Failure to comply may result in the termination of grant funds.

I, the undersigned, have read and understand the terms and requirements listed above and agree to fulfill out obiligation in accordance with the same should this application be selected for funding.

Signature

Date