2025 Faculty Travel Arrangement Form

Faculty Flight & Hotel Arrangement

Please complete this form at least 8-weeks before the conference date to help us coordinate your travel effectively.
Dear Faculty,

Thank you for your participation in the Binaytara Foundation's educational programs. Before you complete the travel form, please review our policy on travel expenses covered or reimbursed by the conference. The policy can be found here:

Binaytara CME program Travel Expenses Policy

All accredited activites hosted by the Binaytara Foundation are also required to follow the ACCME Standards on the use of CME funds.

Phishing Alert: Some faculty have received fraudulent emails from non-Binaytara domains, pretending to assist with hotel bookings for our conferences. Please do not click on any external hotel booking links. Binaytara staff handle all faculty lodging directly—you will only be asked to complete a travel form, and we will arrange accommodations on your behalf. Scammers often use publicly available conference details to appear legitimate. If you receive a suspicious message, please contact us directly.
Please click next below to complete the travel arrangement form.

Faculty Name*

First NameLast Name
Date of your presentation (or Conference date)*

MonthDayYear
Date
Name & City of the Conference*
Please provide the city as we have multiple conferences with the same name happening at different cities on the same date
How do you plan to arrive at the conference venue?*
Please select your mode of travel. Please review the faculty participation policy for reimbursement for ground transportation or self-booked flights
If you selected "other" to the question above, please provide additional details about how you will arrive at the conference venue

Lodging Requirements
Please note that Binaytara team will arrange your lodging and you DO NOT pay for the lodging upfront or ever (for covered nights). Any email coming from non-Binayatara domain (binaytara.org) asking you to book and pay for your lodging is a Phishing email! Please do not click on any such links.

Binaytara will pay for faculty lodging the night before the faculty's presentation and the night of the presentation. Any additional nights or lodging outside of this pattern will need to be covered by the faculty.

Our contract with the hotel includes nightly rates for a maximum of double occupancy. Any additional guests and extra amenities such as roller bed, cribs, etc. will need to be arranged by the guests and paid out of pocket.
Will you need hotel accommodation for your participation in this conference?*

Yes, please book hotel rooms for meNo, I will not need a hotel room. I am returning the same day or have made other arrangements.I am local faculty - no accommodation neededOther
What dates would you like us to book your lodging for?*
Total number of nights
Anything else you need assistance with related to this travel?
Should be Empty:

Faculty Flight & Hotel Arrangement