2026 BRISBANE Stallholder Application

BRISBANE 2026 Stallholder Application
Join us for the Ultimate GIRLS Weekend!

With such limited spots, we are looking for unique offerings such as:
- Clothing (including plus size)
- Homewares, Beauty and Beyond
- Jams and Herbs
- Festival Braids, Body Art, Face Gems etc
- Plants
- Ceremics
- Healings, Massage, Readings, Pedicures
- NO plastic / Mass Produced stock
The Ultimate girls weekend is a three day camping festival. Stallholders will camp behind their set up if there is space but parking may be seperate.

Women can fully immerse themselves in workshops and artistic expression, allowing for personal growth and community connection. It is a true celebration of womanhood, where women's voices are heard, wisdom is shared, and mutual empowerment is celebrated.

Enjoy:
* LIVE MUSIC * COCKTAILS * COMEDY * OUTDOOR CINEMA * PAINT N SIP * PJ PARTY * WORKSHOPS * PSYCHIC READINGS * PAMPER & MASSAGE * SOUND HEALING * YOGA & MEDITATION * DRUMMING * STALLHOLDERS * FOOD VANS * BODY ART & so much more!

Please note that the Ultimate Girls Weekend is a women's event and this includes all staff and particupants.

For more information or to learn more about our upcoming Victorian event please visit www.ultimategirlsweekend.com.au

WHERE & WHEN

31st of July - 2nd OF AUGUST 2026

IVORY ROCK

310 Mount Flinders Road, Peak Crossing Queensland 4306

STRICT BUMP IN: From 10am -3pm Thursday 30th of July

BUMP OUT: From 3.30pm Sunday 3rd of August 2026

ATTENDEES:

We are expecting approx 1000. This is our first year in Brisbane so we will keep you updated on how this is tracking.

TRADING HOURS

FRIDAY: 9am - 9pm

SATURDAY: 9am - 9pm

SUNDAY: 9am - 3:30pm (Partners can come back onsite to assist in packdown from 4pm)

Stall holders can trade outside these hours if desired. Healing stalls are welcome to close earlier if needed.

Please do what is best for you and your business. We want you to enjoy the festival as well. We ask that packdown is not before 3:30pm on the Sunday. Bump in is on Thursday between 10am-3pm.

By participating in the Ultimate Girls Weekend, you have agreed to trade for the duration (Friday, Saturday and Sunday) of the Festival.

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OPTIONS:

Size: 3x3m

Cost: $440

INCLUSIONS:
2 X FESTIVAL CAMPING TICKETS (can camp behind store with car parking close by or behind if there is room and the safety officier allows.)
1 x car pass

OR:

Size: 6x3m (these are very limited)

Cost: $795

INCLUSIONS:
3 X FESTIVAL CAMPING TICKETS (can camp behind store with car parking close by or behind if there is room and the safety officier allows.)
1 x car pass

OR:

Enclosed room in the main stage area (SUPER LIMITED)
Heating, Cooling and Power

Cost: $1095

INCLUSIONS:
3 X FESTIVAL CAMPING TICKETS (can camp behind store with car parking close by or behind if there is room and the safety officer allows.)
2 x car pass

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PAYMENT TERMS IF ACCEPTED

Pay in full via the acceptance link we send within 14 days to confirm your involvment. Payment plans are also available.

STALLHOLDER COMMITMENT TICKET AGREEMENT PROCESS

Once an applicant has agreed to be involved and secured a ticket, no refunds or credits will be issued. The ticket fee will cover the costs of cancellation and the subsequent involvement of administration staff, marketing staff, web admin staff, graphic design staff and talent management staff to amend timetable, map and marketing material.

Stall holder tickets cannot be on-sold and cannot arrange for another to take their position.
By proceeding you are stating that you agree to these terms.

If you don't proceed you will forfeit any monies paid.
Total due by three months from invoice.

PLEASE NOTE - There are NO refunds. It is your responsibility to onsell any tickets you may have purchased or have on payment plan in lieu of your stallholder pass.

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Extra helpers can be added for $240 each which covers the cost of having them on site. Maximum of 1 extra staff per stall.

Bring own camping gear for yourself and staff. You provide your own stallholder marquee and set up.

There is NO ONSITE POWER beside the Enclosed stallholder spots. Otherwise please bring solar lighting and power banks.

Thank you for applying to be a part of The Ultimate Girls Weekend 2026 event.
Name*

First NameLast Name
Stallholder Name*
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
Location*
Please list or give a brief rundown of the items you sell*
Please provide a short paragraph that we can use for our marketing. Please write in the 3rd person and avoid "I" or "we" statements. We will copy and paste this.*
Will you be offering any Healing or Reading services as part of your stall space?*

YesNoOther
Will you be offering any additional experiences at or in front of your stallholder site? For instance, a presentation or craft session?*

YesNoOther
Please provide some high-quality images we can use as part of our marketing. PLEASE ensure that each file is one image only and with no text, logos or collages. *

Cancelof
Please provide a photo of your Stall Set Up*

Cancelof
Social Media Links*
Please upload your Public Liability Insurance, professional indemnity and/or product liability insurance (whichever one relates to your business) covering the dates of the festival. If you don't have this yet, please email to us no later than the 30th of June 2026. It is your responsibility to have insurance.

Cancelof
Are there any other market stalls that may be applying that you want to be placed next too?
Please let us know which ones you are applying for*

3x3 site ($440)3x6 site ($795)1 extra staff member ($240)Extra car pass ($35)Enclosed room in the main stage area (SUPER LIMITED) Heating, Cooling and Power($1095)Tick if you require a payment plan
Bohemian Summer Festival is a women's festival. Only those who identify as female can attend the festival. Does your staff identify as female?*

YesNo - thank you but your application will not be accepted as this is a women's only event.
STAFF MEMBER/S DETAILS.

Please provide this here or if unknown, please provide by the 30th May 2026.
Name of staff member 1 (Please write as above if it is the same person as the contact details above)*
Phone number staff member 1*
Name of staff member 2
Phone number staff member 2
I understand that it is my responsibility to check my email spam folder and Facebook group to keep up with the latest news. We will communicate by sending out group emails and posting in the Facebook Group.*

Yes I understandOther
I understand that once I submit this form that there are NO CHANGES that can be made in regard to the details you have provided, for instance business names, items for sale etc.*

Yes I understandOther
ESSENTIAL INFORMATION:

It is your resposibility to ensure that your set up is secured at all times for all weather and conditions. The local council requires a minimum of 30 kilo weights per leg but might be more under different conditions.

YOU MUST BE SET UP DURING BUMP IN TIMES. The local council will do a walk around Thursday afternoon and will check your marquee weights.

YOU ARE 100% RESPONSIBLE for the SECURITY & SAFETY of your stall, merchandise/products & equipment at all times. This will be checked by our safety officer. We suggest you set up early during bump in time so if adjustments need to be made, you have time to do so.

YOU ARE 100% RESPONSIBLE for the cash handling facilities & security of funds

YOU ARE 100% RESPONSIBLE for REMOVAL of ALL RUBBISH from your site/stall. NO EXCEPTIONS
Please tick to indicate that you understand the following:*

Due to the large amount of administrative work, there are no refunds or transfers if you are no longer able to attendYou agree to offer a safe and welcoming spaceIt is a requirement If selected that each participant plays an active role in promoting the event in the lead up on all your social media channels, your website, mailing list and even in person events.You are self sufficient and have everything you need to successfully run your market stall.You agree to the trading hours - give or take a little but strictly no shut down until 3:30pm on the SundayYou understand that communication is via the Facebook Group only or email bookings@ultimategirlsweekend.com.auYou understand that there can be no changes to your application after submittingYour stall will comply with Insurance and Council requirements. Including a min of 30 kilo weights per leg depending on wind and walls (often more when you have walls etc. You will be sent a PDF pegging and weighting guide)You and all staff identify as female.You understand that you must be available to set up on Thursday the 30th of July 2026 between the hours of 10am - 3pm.You will provide your insurance either with this form or no later than the 30th of May 2026. Insurance not submitted in time will result in removal from the festival and no refunds or transfers will be given.Staff members must be finalised no later than the 1st of July 2026.You agree to take all of your rubbish home with youYou agree to all conditions listed in this formUpon acceptance, you understand that you have 14 days to accept your offer and purchase your stallholder pass. If you do not complete this purchase within 14 days, you forfeit your place.You agree that there is to be no movement of cars during the festival area during the festival
Please sign to indicate that you agree to the above*

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Applications Open Now

30th of October 2025 - Applications Close or until before hand if full

1st of December 2025 - Successful applicants will be notified by email so please keep an eye on junk mail and your inbox

Thank you for applying to be a part of the Ultimate Girls Weekend, presented by Bohemian Summer Festival 2026 event.
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BRISBANE 2026 Stallholder Application