High School Student Registration

Notice to Parent or Guardian of Religous Permeation:

The Alberta Human Rights Act requires East Central AB Catholic Schools to give notice to a parent or guardian when courses of study, educational programs, institutional materials, instruction or exercises include subject matter that deals primarily and explicitly with religion.

The essential purpose of our schools is to fully permeate Catholic theology, philosophy, practices and beliefs, the principles of the Gospel and teachings of the Catholic Church, in all aspects of school life, including in the curriculum of every subject taught, both in and outside of formal religion classes, celebrations and exercises. Every course of study and education program, all institutional materials, instruction and exercises will at all times include subject matter that deals primarily and explicitly with religion.

Student Information:

Legal Verification: We require a copy of a legal document that provides proof of legal name, age and citizenship or immigration status. Any of the following documents are acceptable to copy: Canadian birth certificate, adoption papers, permanent resident card, student study permit, parent work permit or parent study permit.

Write the student’s legal surname (last name) and given names below. These are the names on the student’s birth certificate, adoption papers or other legal documents listed above. If the student uses a different first or last name, there is space at the end of this section (preferred names).

The Education Act defines a parent as a legal guardian of the child. Legal Guardianship is legally defined in section 20 of the Family Law Act, Part 1 Division 5 of the Child, Youth and Family Enhancement Act or Section 23 of the Family Law Act. Legal Guardianship may also be established by a temporary or permanent guardianship order under the Child Welfare Act, or by way of a court order or agreement in accordance with the Family Law Act. Please identify the legal guardians of the child being enrolled. If there are questions as to whether an individual is a parent or guardian pursuant to the legal definitions, please contact the school principal for assistance.

With respect to each parent/guardian, please indicate whether the parent/guardian is Catholic. Residency of a student in the District is, in certain circumstances, based upon the faith of the parent/guardian.

**Please note if Babysitter or Daycare is different than Emergency Contact # please provide it below:

Guardians of the student must be identified to ensure each party’s rights are respected. If an order exists affecting guardianship rights or custody or access rights, a copy of the order will be required to be placed in the student record. In rare instances a child may be designated as “protected” if a court issues a restraining order under the Child, Youth and Family Enhancement Act, the Family Law Act, the Young Offenders Act or similar legislation.

6(1) In determining whether a student is living independently for the purposes of this Act, a board may consider the following:

(a) Whether the student or the student’s parent has made a statement in writing indicating that the student is living independently;

(b) The student’s living arrangements;

(c) Whether the student is financially independent or contributes financially to his or her maintenance;

(d) Whether the student is responsible for the making of significant decisions regarding matters such as health care;

(e) Any other factor the board considers relevant.

(2) Notwithstanding any other provisions in the Act, an independent student is entitled to exercise all the rights and powers and receive all the benefits and is subject to all the obligations under this Act that the student’s parent would be entitled to exercise or receive or would be subject to, and the student’s parent shall not exercise those rights, receive those benefits or the subject to those obligations.

According to Section 23 of the Canadian Charter of Rights and Freedoms, a parent who is a Canadian Citizen has the right to have his/her children receive primary and secondary instruction in French if:

• Either parent’s first language learned and still understood is French; or
• Either parent has received their own primary school instruction in Canada in French; or
• Any child in the same family has received or is receiving primary or secondary school instruction in French in Canada,

In Alberta, parents can only exercise this right by enrolling their child in a French First Language (Francophone) program offered by a Francophone Regional authority.

Section 23 of the Canadian Charter of Rights and Freedoms does not apply to French Immersion programs.

If you claim an entitlement to a Francophone education under these terms East Central AB Catholic Schools may be required to release personal information provided on this form to the local Francophone Education Board upon written request of that jurisdiction.

Alberta Education is collecting this personal information pursuant to section 33(c) of the Freedom of Information and Protection of Privacy (FOIP) Act as the information relates directly to and is necessary to meet its mandate and responsibilities to measure system effectiveness over time and develop policies, programs and services to improve Aboriginal learner success. Alberta school boards are also collecting this information pursuant to the same section in conjunction with section 2(1t) of the Student Record Regulation and for the same purposes. This information will also be used to determine the provincial First Nations, Métis and Inuit Funding Allocation provided to school authorities.

For further information or if you have questions regarding the collection activity, please contact the office of the Director, Aboriginal Policy, Strategic Services Division, Alberta Education, 10155 – 102 Street, Edmonton, AB T5J 4L5, (780) 427-8501. If you have questions regarding the collection activity by East Central AB Catholic School Board, please contact the East Central AB Catholic School Board Superintendent at (780) 842-3992.

Under Canadian Anti-Spam Legislation, we need to establish consent to use your email address provided below for the purposes of communicating with you. We use email addresses to contact you regarding your child’s attendance and progress. We will also send your email address an invitation to subscribe to school announcements. For more information about the Canadian Anti-Spam Legislation please visit www.fightspam.gc.ca.

Do you provide consent for us to contact you for the purposes listed above?

I hereby certify the above information to be true, correct, and complete. I have also identified all guardians for this student.

(This registration document must be dated and signed by the parent, guardian or independent student)

Please sign the following acknowledgment:

I hereby acknowledge and accept the values and philosophy of a Catholic School and that my child will participate in the prayer life, church and church related activities, religious courses, instruction and exercieses in which Catholic ethical and moral standards are taught.  I understand that Catholic schools welcome students of all faiths.  The intent is to ensure a Christian, spiritual element is part of our student's education.

Non-Resident Students (if religion is other than Catholic):

I am aware that, unless my child is Catholic and residing within East Central Catholic School Division's boundaries, my child is being admitted to this school as a non-resident student, and because of this, the District accepts the responsiblity of my child's educaiton until such time as my child finishes their program in this school,  voluntarily withdraws, or is expelled from the district.

The information collected on this form is required to allow ECACS to fulfill its obligations under the Education Act, the Regulations, and through the Charter of Rights and Freedoms.These obligations are to provide a safe and secure environment, protect the student’s rights and determine eligibility for particular programs and funding. The information will be madeavailable to employees of East Central Alberta Catholic Separate School Division, its authorized agents, and the Board of Trustees, within the scope of their roles and responsibilities, and to individuals working with the students in schools and to Alberta Education on a need to know basis. The information will be used for authorized programs and activities that are a part of normal school life.

If you have any questions or concerns regarding the collection or intended uses of this information, please contact the school principal.

Parent/Guardian Consent Form

The personal information collected on this form is part of the Division registration process and is authorized under the provisions of the School Act and its regulations and under Section 33(c) of the FOIP Act.  All personal information collected during the registration process and during the course of the school year will be used to provide and educational program and ensure a safe and secure environment.  If you have any questions or concerns regarding the collection or intended use of this information, please contact the FOIP Coordinator at ECACS Office at 780-842-3992.

 It is important to understand that school events which are open to the public are not subject to the conditions of the FOIP Act. These events may include general assemblies, concerts, school plays, special activities, academic-focused activities and athletics. The general public, parents and media may be in attendance and are allowed to take photographs, create video and audio recordings, and conduct interviews, without first obtaining consent. (It is not expected that the general public or parents will conduct interviews.) The media are expected to work cooperatively with schools within the realm of mutually agreed upon guidelines and protocol.

 Throughout the school year, there will be opportunities for television, radio, newspaper, community organizations, and Division representatives to be invited into the school to provide outside coverage of events and programs not included in the general public category described above. Also, throughout the year, there may be opportunities to display your son/daughter’s work or other forms of school work at locations outside of the school. There may also be educational activities where your son/ daughter's schoolwork may be hosted or displayed online via a website or social media tool. All of the activities described in this paragraph are not considered to be in the public domain category described in bold print above. Your signature (parent/guardian) will authorize your selected option with respect to your son/daughter (as named on this form) being involved with the following activities:

  Note: Information relating to these student work/recognition activities noted in points 4, 5 and 6 are often communicated to the home in advance.

Consent to Release Information to School Council

The school has a School Council which represents the parents and engages in activities of the school. The school will normally make the parent/guardian name, phone number and email address as well as the student’s name and grade level available to the School Council for contact purposes. I give permission for the release of the above information to the School Council.

If you have any questions or concerns regarding the collection or use of information, please contact the FOIP Coordinator at ECACS Office at 780-842-3992.

 We believe that technology can play an important role in students’ education so they can access and share information from the internet, collaborate with others, personalize their learning, and utilize the tools available to them.  All ECACS students have a Google Workspace for Education, where they access Core Services like Gmail, Classroom and Drive apps.  Additional services in Google such as YouTube, Blogger and Maps may also be accessed for learning.

 Teachers may also choose for students to access Third Party Applications (not developed by Google) to enhance learning.  Third party applications used in ECACS include, but is not limited to: - Kahoot.it – Read & Write for Google – DocHub – Doctopus – Explain Everything – Flubaroo – Kami – MathType – Music Player Online – Orbit Note - PowerSchool Learning – Sketchboard – SlidesAI.io - Zoom.  Third party applications may require teachers to send home an additional consent form that applies specifically to that application.

 The division may use Third Party Applications (not developed by Google) for education and/or information purposes such as PowerSchool and the PowerSchool mobile app.  These services may collect and use information in accordance with the third party’s privacy policy and terms.

 While using technology, students are expected to adhere to the following rules when using school or personally owned digital devices:

 Responsible Use

• I will follow school rules and meet expectations of a responsible digital citizen.
• I will take full responsibility for, and respectfully use, all IT resources and equipment available to me.
• I will take responsibility for my actions when viewing and posting information and images online.
• I will treat others with respect and use appropriate language and images when communicating with others.
• I will only use IT resources and equipment for legal and appropriate activities.
• I will abide by copyright laws and use correct citation of my information resources.
• I will only use my own account and electronic data unless granted sharing permission by another use.
• I will use IT equipment, bandwidth, and file space responsibility.
• I will keep my personal password confidential.  I will memorize my password and change it as prompted.
• I understand I am responsible for any actions performed on the computer while I am logged on, therefore I will always log out when finished on the computer or when I am away from the workstation.
• I understand that I am only permitted to use one device at a time on our wireless network.

 Safe Use

• I will keep my personal information secure, including my age, address, schedule of activities, and phone number.
• I will help maintain a safe computing environment by reporting any inappropriate material, security, or network problems to a teacher, administrator, or system administrator.
• I understand the division uses web filter to safeguard students and staff from inappropriate content, but that it may not always be possible to block inappropriate content.
• I will not further distribute inappropriate content.
   

Appropriate Use

• I will obtain permission of the individual(s) involved and of a school staff member before photographing, videoing, publishing, sending, or displaying their information online.
• I will obtain permission from individual(s) when sharing commonly created electronic data.
• I will use IT resources and equipment in a positive manner so as not to disturb system performance and to not breach security standards.
  I will not use any ECACS’s IT resources for political lobbying, product advertising, personal profit, or private business.
• I will only download, save, or install either full or portions of any software, music, movies, and images in accordance with ECACS’s standards and copyright laws.
   

Reliability

• I understand teachers and technicians do their best to ensure the availability and reliability of ECACS’s IT resources; however, I also understand IT resources may be unavailable at times due to extenuating circumstances.
• I understand not all information on the Internet is true and accurate, therefore I will learn to assess the information that I find.
• I understand that my data is stored on servers in the United States and is subject to Google Privacy policies and United States law.
• I understand Network Administrators may review files and communications to maintain the integrity of the system and to ensure responsible use.

Personally-Owned Devices

Schools determine and communicate the conditions for students to bring their personally owned devices to school.  When students use their own personal electronic devices, they will be able to log onto the ECACS public network.  When using a personal device, all of the above conditions apply, in addition to the following:

• I realize that by registering/using my personal device on the East Central –Public network, the device can be monitored and my computing activities can be traced back to me.
• I will only connect to the wireless network, and not the wired network or any other external network, even though other networks from the neighborhood might be visible to me.
• I will ensure my personal device is equipped with current virus protection software if supported by the device.
• I will turn off all peer-to-peer sharing (music/video/gaming) software or web-hosting services on my device while connected to the ECACS public network for example BitTorrent, LimeWire, and FilesWire.
• I will use my personal electronic device appropriately during class/business time.  During non-instructional/non-work times, students and staff may use their personal electronic devices providing that they adhere to the expectations of this agreement.
• I understand the security, care, connectivity, and maintenance of my device is my responsibility.
• I understand ECACS is not responsible for the loss, theft, or damage of my device.
• I understand technical support for my personal electronic devices is my responsibility.

Parent/Guardian Acknowledgement

(For students under 18 years of age on September 1st, they must also have the signature of a parent or guardian who has read this agreement.)

As the parent or guardian of this student, I have read ECACS’s Technology Responsible Use Agreement and understand that Internet access is designed for educational purposes.  I understand that it is impossible for the Division to restrict access to all unacceptable materials and I will not hold the Division responsible for materials acquired on the Internet.  I have reviewed all of the points under this agreement with my child.  I hereby give my permission for my child to access the Internet and consent for my child to access third party applications provided by the division (eg. PowerSchool Mobileapp).

Student Aknowledgement

I understand that when I am using the Internet I must adhere to all rules of courtesy, etiquette and laws regarding access and copying of information as prescribed by International, Federal, Provincial or Municipal law and the policies and regulations of the Division.

My signature below means that I agree to follow the guidelines of ECACS’s Technology Responsible Use Agreement.

HOME EDUCATION REGULATION A.R.145/2006

NOTIFICATION FORM

Education Act, Section 20

The personal information collected on this form is collected pursuant to the provisions of Section 33(c) of the Freedom of Information and Protection of Privacy Act, R.S.A 2000, cF-25, the Student Record Regulation, A.R. 225/2006 and Section 2 of the Home Education Regulation, A.R.145/2006 (in the case where the collection is done by an associate board) and pursuant to the provisions of the Personal Information Protection Act, the Private Schools Regulation, A.R. 190/2000 and Section 2 of the Home Education Regulation, A.R.145/2006 (in the case where the collection is done by an associate private school) for the purposes of: (a) notifying a School Board or an Accredited Private School that a parent wishes to educate a student in a home education program, (b) verifying that a student is eligible for a home education program, (c) and for providing further particulars on the home education program in which the student will be participating so that the associate board or accredited private school can supervise the program to ensure compliance with the Education Act. This information will be treated in accordance with the Freedom of Information and Protection of Privacy Act and the Personal Information Protection Act as applicable and depending on whether the personal information is in the custody of an associate board or an associate private school. Should you have any questions regarding this activity, please contact Zone 6 Services Branch, Alberta Education at 10044-108 Street, Edmonton, Alberta, T5J 5E6 phone: 780-427-5381.

Alberta Education does not require parents who complete a Notification Form to complete a registration form for the associate board or associate private school. Parents choosing blended programs may be required by the school to complete additional forms. Part A and B must be completed by the parents and submitted to the proposed associate board or associate private school. Part C must be completed by the associate board or private school. Parents must be notified in writing of the decision of the associate board or private school to supervise or continue to supervise the home education program within 15 school days of the associate board or private school receiving the Notification Form. Part D must be completed by the parent and submitted to the proposed associate board or associate private school. This part relates to the required descriptions of those components of the proposed Home Education Program that relate to Learning Outcomes referred to in the Home Education Regulation.

The name of the student’s parent (as defined in the Education Act, Section 1(1)(r) and (2):

7. The address and telephone number of the student:

The address and telephone number of the parent (if different from the student’s):

8. The address where the education program is to be conducted (if different from the above)

9. The citizenship of the student and, if the student is not a Canadian citizen, the type of visa or other document by which the student is lawfully admitted to Canada for permanent or temporary residence, and the expiry date of that visa or other document

15.  a) For associate school boards – please see note below:

Alberta Education is collecting this personal information pursuant to section 33(c) of the Freedom of Information and Protection of Privacy (F OIP) Act as the information relates directly to and is necessary to meet its mandate and responsibilities to measure system effectiveness over time and develop policies, programs and services to improve Aboriginal learner success. Alberta school boards are also collecting this information pursuant to the same section in conjunction with section 2(1t) of the Student Record Regulation and for the same purposes.

For further information or if you have questions regarding the collection activity , please contact the office of the Director, Aboriginal Policy, Policy Sector, Strategic Services Division, Alberta Education, 10155-102 Street, Edmonton AB, T5 J 4L5, (780) 427-8501. If you have questions regarding the collection activity by your school board, please contact the School Board Superintendent.

b)For associate private schools (if private school is a Level 2 Accredited Funded Private School) – please see note below:

Alberta Education is collecting this personal information pursuant to section 33(c) of the Freedom of Information and Protection of Privacy Act (F OIP Act) as the information relates directly to and is necessary to meet its mandate and responsibilities to measure system effectiveness over time and develop policies, programs and services to improve Aboriginal learner success.

Pursuant to section 13 and 14 of the Personal Information Protection Act (PIPA), Level 2 accredited private schools in Alberta are collecting this information in order to develop policies, programs and services to improve Aboriginal learner success.

For further information or if you have questions regarding the collection activity by Alberta Education, please contact the office of the Director, Aboriginal Policy, Strategic Services Division, Alberta Education, 10155-102 Street, Edmonton AB, T5J 4L5, (780) 427-8501. If you have questions regarding the collection activity by the school, please contact the school principal.

16. Section 23 Francophone Education Eligibility Declaration

*To be completed only if associate board is supervising Home Education

 Section 2 (1) of the Student Record Regulation states that:

The student record of a student must contain all information affecting the decisions made about the education of the student that is collected or maintained by a board, regardless of the manner in which it is maintained or stored including

(s) if the parent of a student is eligible to have the student taught in the French language pursuant to section 23 of the Canadian Charter of Rights and Freedoms, a notation to indicate that and a notation to indicate whether the parent wishes to exercise that right.

Pursuant to Section 23 of the Canadian Charter of Rights and Freedoms:

Citizens of Canada

• whose first language learned and still understood is French; or
• who have received their primary school instruction in Canada in French have the right to have their children receive primary and secondary instruction in French; or
• of whom any child has received or is receiving primary or secondary school instruction in French in Canada, have the right to have all their children receive primary and secondary school instruction in the same language.

In Alberta, parents can only exercise this right by enrolling their child in a French first language (Francophone) program offered by a Francophone Regional authority.

In addition, I/We understand and agree that the instruction and evaluation of my/our child’s progress is my/our responsibility and that the associate board or private school will supervise and evaluate my/our child’s progress in accordance with the Home Education Regulation.

I/We understand and agree that the development, administration and management of the home education program is our responsibility.

Parents who provide home education programs acknowledge that there are implications when they choose to use programs different from the Alberta Programs of Study:

1. Students may not apply to a high school principal for high school credits.

2. Students may not receive an Alberta High School Diploma.

Any student in a home education program may write a high school diploma examination. However the diploma examination mark achieved will stand alone and will not result in a final course mark unless accompanied by a recommendation for credit by a high school principal. A final course mark requires both a school awarded mark and a diploma examination mark. Arrangements to write diploma examinations should be made well in advance of the writing date by contacting the associate school board or associate private school for assistance or Learner Assessment Branch at 780-427-0010.

If portions of the student program will enable the student to achieve the outcomes contained in the Schedule included in the Home Education Regulation, please attach according to this Form the required written description of the Home Education Program for a student who is following the Schedule of Learning Outcomes for Students Receiving Home Education Programs That Do Not Follow the Alberta Programs of Study:

1.Describe in the home education program plan, the instructional method to be used, the activities planned for the program and how the instructional method and the activities will enable the student to achieve the learning outcomes contained in the Schedule.

2.Identify the resource materials, if different from provincially authorized materials, to be used for instruction.

3.Describe the methods and nature of the evaluation to be used to assess the student’s progress, the number of evaluations and how the evaluation addresses the learning outcomes in Question 1.

4.Describe the associate board or associate private school facilities and services that the parent wishes to use.

Please review your answers and click the submit button. When previewing your answers you will need to click the back to form button to submit the registration form. For Teacher Directed and Shared Responsibility students you will be redirected to the High School PEP form to select your courses once you submit this registration form.  For Parent Directed stuents you can close the window after sumbitting this form.