Application for Award / Graduation 2024

Application for
Award/ Graduation

2025

Submission Period & Deadline

15 January 2025 - 9 March 2025

1. Only those eligible to graduate or completed the program will have their application processed. Please check your Study Planner and ensure you have completed all required units in your program including MPU, Industrial Placement (EAT20008) and/or SE (whichever applicable). If you are not eligible, you will be notified via email. For this, please be responsive to our emails to avoid any miscommunication, if you fall into this category.

2. Any oustanding fees and/or penalties with the University must be settled before submission. Failing to do so will cause your application to be rejected and no appeal will be entertained if your settlement is done after the application closing date. Check your Student Ledger in Student Portal for details.

3. The Graduation Fee (non-refundable) includes:-

Attending Sarawak Ceremony	In Absentia
1 copy of Official Academic Transcript and Testamur	1 Testamur
1 copy of 8R Stage Photo	1 Academic Transcript
1 set of Regalia (to be returned after ceremony)	1 Testamur Cylinder / Tube
2 Invitation Cards
1 copy of Program Booklet
1 Testamur Cylinder / Tube

Click Ancillary Fee for more details on graduation fees or charges.

4. Please check your Student Portal for details accuracy i.e. Student Name, Program Name, Exemptions/Credit Transfer Courses, Grades & Marks obtained, Major/Minor/Co-major and etc.

5. For any rectification or further enquiries, please submit through SE Servicedesk (choose the Category "Graduation").

* All fields are mandatory.

Title*

Student Name*

*As per Identity Card / Passport

Student ID No.*

Nationality*

MalaysianInternational

Country*

Please ensure that all your details are consistent as in your Student Portal.

If not, please amend your details in your Student Portal.

Student Email*

e.g. 123456789@students.swinburne.edu.my

Personal Email*

This email is only as alternative of communication

Mobile No.*

Permanent Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Program Code and Name*

Major*

If unsure, check your study planner. If not applicable, please fill in N/A.

Co-major*

If unsure, check your study planner. If not applicable, please fill in N/A.

Minor*

If unsure, check your study planner. If not applicable, please fill in N/A.

Have you completed your EAT20008 unit?*

For Degree Engineering Students ONLY. For non Degree Engineering students, please fill choose N/A.

Have you submitted your Industrial Placement report to the faculty?

For Degree Engineering students ONLY. If not applicable, please fill in as N/A

Are you requesting for a Letter of Completion?

YesNo

Note: It takes approximately six weeks after the official publication of results for your Letter of Completion to be issued.

If YES, please select your option:-

I will claim my letter from Swinburne SarawakPlease mail my letter to mailing address - Mail OUTSIDE Malaysia (RM250)Please send to my email

Are you attending the Graduation Ceremony?*

YesNo

Please choose ONE session*

Sarawak Ceremony (April 2025)Melbourne Ceremony (April 2025)Melbourne Ceremony (August 2025)Sarawak Ceremony (October 2025)Melbourne Ceremony (December 2025)

Do you require assistance due to disability*

YesNo

Please provide details.*

Gender*

Regalia Size*

ATTENDING : Please check your appropriate course of study*

Diploma (RM500.00)Bachelor & Master (including Graduate Certificate, Graduate Diploma) (RM500.00)PhD (RM600.00)* Melbourne Ceremony (RM200.00)

* Compulsory for those who opt for Melbourne Ceremony only. To take note of the following;

For Undergraduates and Master (Coursework), student will be charged RM200.00 for the Official Academic Transcript and Testamur (documents issued by Swinburne Sarawak).
A separate graduation ceremony charges will be paid to Swinburne Melbourne. Please follow this link for details.
For Master (Research) and PhD, your official Academic Transcript and Testamur will be issued by Swinburne Melbourne. Payment of RM200.00 is only applicable if you are planning to collect the parchment documents from Sarawak campus.

You will be contacted by the respective Melbourne Graduation team for further advice and arrangement.

Graduation Fee (Attending Ceremony), is non-refundable should there be any amendment from attending to absentia: -

1 copy of Official Academic Transcript and Testamur
1 copy of 8R Stage Photo
1 set of Regalia (to be returned after ceremony)
2 Invitation Cards
1 copy of Program Booklet
1 Testamur Cylinder / Tube

Additional Invitation Card (minimum purchase is 2); non-refundable once sold

The Extra Guest Ticket(s) is limited and on first come first serve basis. Once purchased, it is NOT refundable.
Announcement will be made in CANVAS and refund will be done if the ticket(s) are sold out.
Ticket(s) are for 13 years & above only. Children with age 12 and below are strictly NOT allowed to enter the hall.

**** Kindly bring along the payment receipt during collection.

IN ABSENTIA (Not attending any graduation ceremony) Non-refundable*

Self-collection of Parchment in Swinburne Sarawak - RM200.00Mail WITHIN Malaysia - RM200.00 + RM100.00 (Testamur + Remittance fees)Mail OUTSIDE Malaysia - RM200.00 + RM250.00 (Testamur + Remittance fees)

PAYMENT MECHANISM:-

Proceed to contra off the graduation fee against the refundable deposit.
For any underpayment, proceed to make payment.
You MUST submit the Refund Request Form attach with the Withdrawal from Course Form.
To ease the processing of your application, please make the payment during weekday. Payment made during non working hours will be processed the following working day.

Click HERE and read the payment details thoroughly to avoid any inconveniences.

Amount (RM)*

RM XXX

Invoice Number or Official Receipt Number (from Swinburne)*

MIxxxxxxx or ORxxxxxx

Conditions*

I hereby acknowledged that I (the applicant) clearly understand, accept and comply with all the important notes stated above. The University will also not be responsible for any of my own negligence OR ignorant act on the above.

Privacy Statement*

Swinburne University of Technology Sarawak Campus collects, uses and destroys personal data in accordance with our Privacy Collection Notice at https://www.swinburne.edu.my/privacy/privacy-collection-notice.

Applicant's Signature*

Please verify that you are human*