Amendment of Application for Award / Graduation 2025

Amendment to
Application for Award/ Graduation

2025
IMPORTANT NOTICE:

Submission Period & Deadline	Parchment Collection (after Ceremony)
21 July 2025 - 21 September 2025	31 October 2025

Kindly take note that the aforementioned timeframe is approximate and subject to change. Any updates can be referrred from Swinburne Sarawak website and your Swinburne email.
The exact date, time and venue for Parchment Collection will be announced later.
For those who requested for Mail Out, the tracking number will be emailed to you once done.

* All fields are mandatory.
STUDENT DETAILS
Student Name*
*As per Identity Card / Passport
Student ID No.*
Date of Birth*

DayMonthYear
Student Email*
e.g. 123456789@students.swinburne.edu.my
Personal Email*
This email is only as alternative of communication
Program Code and Name*
Mobile No.*
AMENDMENTS
I want to amend :*

My personal detailsMy graduation application
I want to amend my personal details :*

Correct my nameChange my Address
I want to amend my graduation application to :*

Defer my application to the next ceremonyGraduate in Absentia (Not attend a Graduation Ceremony)Withdraw my application to GraduateAttend a Graduation Ceremony
NAME CHANGE
My name should appear as:
Full Name*
CAPITAL LETTERS as per stated in your certified copy of legal document
First Name / Given Name*
As per stated in your IC or Passport
Last Name / Family Name / Surname*
CAPITAL LETTERS as per stated in your IC or Passport
As proof to support your request for a name change, kindly submit one of the below-mentioned documents (certified copy) to SE Servicedesk (choose the Category "Graduation").*

Identification Card (IC)Birth CertificatePassportMarriage CertificateDriving License
Note 1: Names may not be deleted - e.g. a middle name - if they are part of your correct legal name.

Note 2: Once your award has been presented / conferred, you will be unable to change the name on the certificate at a later date.
CHANGE OF ADDRESS
Current Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
New Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
New Address effective from*

DayMonthYear
DEFER AWARD / GRADUATION APPLICATION
Defer Graduation Ceremony to*
** 2026 Ceremonies are Tentative and Subject to Change

Notes:

1. Deferral must be made at least one (1) month prior to your nominated ceremony / award date.

2. You can only defer your graduation once; unless for exceptional grounds which beyond your control i.e. University's decision, natural disaster and other equivalent reasons. Fee paid is non-refundable, and will be brought-forward to the next ceremony.

3. Any outstanding fee or penalty must be settled at least one (1) month prior to the ceremony.

4. If you opt for Melbourne ceremony, click HERE for more info. However, you still need to apply via Sarawak application form. Related payment and regalia booking can only be done upon receiving the email invitation & confirmation from Melbourne. Click HERE for the guideline. (Note: Fee paid for the initial option is non-refundable)
GRADUATE IN ABSENTIA (Not attending any Graduation Ceremony)
I no longer wish to attend a Graduation Ceremony and opt to graduate in Absentia.
In - Absentia*

Self-collect at Swinburne SarawakMailout WITHIN Malaysia - RM100 (Remittance fees)Mailout OUTSIDE Malaysia - RM250 (Remittance fees)
Mailing Address *

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Amount (RM)*
RM XXX
Invoice Number or Official Receipt Number (from Swinburne)*
MIxxxxxxx or ORxxxxxx
Notes:

1. Graduation team must be notified one (1) month prior to the Ceremony.

2. Graduation fee paid for the initial option is non-refundable.

3. You will receive the following;

- 1 copy of Testamur,

- 1 copy of Academic Transcript, and

- 1 Testamur Cylinder / Tube

4. Any request to have the parchment Mailout, a remittance fees will be imposed.
WITHDRAWAL OF APPLICATION TO GRADUATE
I no longer wish to attend a Graduation Ceremony and would like to withdraw my application to graduate.
Notes:

1. Notice of withdrawal must be received at least one (1) month prior to the ceremony date.

2. Graduation fee paid for the initial option is non-refundable.
ATTEND A GRADUATION CEREMONY
I now wish to attend a Graduation / Award Ceremony and enclosed is my receipt of payment for attending the ceremony.
Please choose 1 (One) Session :*

Melbourne Ceremony (December 2025)Sarawak Ceremony (2026) **Melbourne Ceremony (2026) **
Amount (RM)*
RM XXX
Invoice Number or Official Receipt Number (from Swinburne)*
MIxxxxxxx or ORxxxxxx
** 2026 Ceremonies are Tentative and Subject to Change

Notes:

1. The Graduation team must be notified one (1) month prior to the Ceremony. Any request received less than one (1) month will not be entertained.

2. If you opt for Melbourne ceremony, click HERE for more info. However, you still need to apply via Sarawak application form. Related payment and regalia booking can only be done upon receiving the email invitation & confirmation from Melbourne. Click HERE for the guideline.
REGALIA BOOKING
Gender*
Regalia Size*
CONDITIONS and PRIVACY STATEMENT
Conditions*

I hereby acknowledged that I (the applicant) clearly understand, accept and comply with all the important notes stated above. The University will also not be responsible for any of my own negligence OR ignorant act on the above.
Privacy Statement*

Swinburne University of Technology Sarawak Campus collects, uses and destroys personal data in accordance with our Privacy Collection Notice at https://www.swinburne.edu.my/privacy/privacy-collection-notice.
SIGNATURE
Student Signature*
Please verify that you are human*
Should be Empty:

Amendment toApplication for Award/ Graduation

2025

IMPORTANT NOTICE:

STUDENT DETAILS

AMENDMENTS

NAME CHANGE

CHANGE OF ADDRESS

DEFER AWARD / GRADUATION APPLICATION

GRADUATE IN ABSENTIA (Not attending any Graduation Ceremony)

WITHDRAWAL OF APPLICATION TO GRADUATE

ATTEND A GRADUATION CEREMONY

REGALIA BOOKING

CONDITIONS and PRIVACY STATEMENT

SIGNATURE

Amendment to
Application for Award/ Graduation