SA & VIC 07Mar25

Domestic Passenger Booking Form

This Passenger Booking Form is to be completed by each individual passenger and is to be submitted with your Tour Payment Form.
RESERVATION FORM & BOOKING CONDITIONS

Club Name: Trade Travel

Trade Travel Consultant: Donna Eaton
Tour Departure Date: Friday 07 March, 2025.
Tour Name: SA & VIC
How many travellers are you completing this form for?*

One travellerTwo travellers
TRAVELLER PROFILE TRAVELLER 1

In order to provide the best possible service, please return the completed form. All information on this document is important however there are mandatory fields that are required to be completed before we can proceed with your travel bookings. These areas have been highlighted with a red asterisk. Important – Please use names as reflected on your photo ID to complete the following:
Traveller Name exactly as shown on your photo ID *

Title Mr, Mrs, MissFirst NameMiddle NameLast Name
Do you require a Trade Travel Name Badge?*

YesNo
Preferred Name (For Badge)
Please Note: It is a requirement to wear your Trade Travel badge on tour.
Email*
By supplying your email address you agree to receive future offers direct from Trade Travel. The information you provide will be collected, managed and used in accordance with the Trade Travel Privacy Policy.
Mobile Number*

Area CodePhone Number
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Frequent Flyer
Example: Qantas 12345678
Date of Birth*

DayMonthYear
Date
Special Requirements
Medical Allergies Only
Nut l Seafood
Medical Conditions
Sleep Apnea
Do you use a Walking Aid?
If so, please advise what type
Medical conditions that could affect your ability to participate in the tour must be advised. Special Requests (not guaranteed): e.g. Ground Floor

Tell us if you can*

	Yes	No
Climb stairs
Get into and out of a boat, train or bus
Step into a bath

Rooming Type*

DoubleTwinSingle Supplement
Sharing With
EMERGENCY CONTACT DETAILS

Not travelling on tour with you.
Name of next of kin*

First NameLast Name
Relationship to you *
Mobile Number*

Area CodePhone Number
TRAVELLER PROFILE TRAVELLER 2

In order to provide the best possible service, please return the completed form. All information on this document is important however there are mandatory fields that are required to be completed before we can proceed with your travel bookings. These areas have been highlighted with a red asterisk. Important – Please use names as reflected on your photo ID to complete the following:
Traveller Name exactly as shown on your photo ID *

Title Mr, Mrs, MissFirst NameMiddle NameLast Name
Do you require a Trade Travel Name Badge?*

YesNo
Preferred Name (For Badge)
Please Note: It is a requirement to wear your Trade Travel badge on tour.
Email*
By supplying your email address you agree to receive future offers direct from Trade Travel. The information you provide will be collected, managed and used in accordance with the Trade Travel Privacy Policy.
Mobile Number*

Area CodePhone Number
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Frequent Flyer
Example: Qantas 12345678
Date of Birth*

DayMonthYear
Date
Special Requirements
Medical Allergies Only
Nut l Seafood
Medical Conditions
Sleep Apnea
Do you use a Walking Aid?
If so, please advise what type
Medical conditions that could affect your ability to participate in the tour must be advised. Special Requests (not guaranteed): e.g. Ground Floor

Tell us if you can*

	Yes	No
Climb stairs
Get into and out of a boat, train or bus
Step into a bath

Rooming Type*

DoubleTwinSingle Supplement
Sharing With
EMERGENCY CONTACT DETAILS

Not travelling on tour with you.
Name of next of kin*

First NameLast Name
Relationship to you *
Mobile Number*

Area CodePhone Number
TRADE TRAVEL PAYMENT FORM
Payment Method to Trade Travel*

Direct DepositCredit Card
Date Deposited

DayMonthYear
Date
Amount $
$ Amount
Direct Deposit Banking Details

NAB BSB No: 084 917

Account No: 86382 1525

Account Name: Trade Travel Client Trust Account

* Please use your surname & tour code as the reference: SURNAME/SEA070325

Credit Card Merchant Charges
o Visa (incurs a 1.3% surcharge)
o MasterCard (incurs a 1.3% surcharge)
o Amex (incurs a 1.8% surcharge)

TO HELP PROTECT YOUR SECURITY
If you wish to pay using your credit card please tick the appropriate box above and advise amount. Once we receive your payment form we will give you a call and process your credit card payment over the phone.

OUR COMMITMENT
For the well-being of our clients, we ask you to respect the above guidelines. We also advise any passenger who is unwell should not proceed on tour as a courtesy to other passengers. For more information visit the website www.health.gov.au or contact the Helpline on 1800 020 080.

TRAVEL INSURANCE IS STRONGLY RECOMMENDED
It is strongly recommended, that you have a comprehensive Travel Insurance policy in place no later than the date of final payment for this tour. Travel insurance is important to protect you against cancellation fees and medical conditions that require you to return home and a wide range of coverage during and prior to your holiday. Should you require a quote for Insurance our team will be happy to assist.
Would you like us to provide you with an obligation free Insurance quote?

YesNo
Terms and Conditions

Please read carefully our terms and conditions below.
HOW TO CONFIRM YOUR PLACE ON THE TOUR
Full payment will be required to secure your place on the tour, along with signed booking form. After this you will receive a confirmation letter in writing. Please refer to your confirmation letter for payment deadlines. If payment is not received by the due date, Trade Travel reserves the right to cancel your place on the tour and you may incur cancellation fees.

CHANGES/CANCELLATION OF YOUR BOOKING
Any changes to your booking once the deposit has been received may incur amendment fees. Please check these details when requesting changes. The reservations we make on your behalf are subject to cancellation fees from all suppliers, making it necessary to enforce strict cancellation policies. If you cancel a reservation prior to the departure of your tour the following cancellation fees will apply:

Full Payment is due upon booking to secure your spot.
All payments from Friday 10 January, 2025 are subject to 100% cancellation.

REFUND PROCESSING FEE
Please note there will be a $50.00 fee applicable for all refunds to cover costs of processing the payment. This fee is applicable on all cancellations received for all Tour/Holiday bookings.

TRAVEL INSURANCE
Travel insurance covers for financial losses caused by a wide range of events that can affect the trip, whether they occur before or during the trip. These might include travel modification, cancellation or interruption, medical expenses, baggage damage or theft, illness and more. Trade Travel can supply a no obligation free quote for Insurance. We recommend all passengers take out Insurance to ensure you have the best coverage available for your travel arrangements. ** Please note Policy inclusions can change at any time, please refer to the Product Disclosure details for the most up to date inclusions at the time of taking out insurance.

CONFIRMATION LETTER/ITINERARY CHANGES & LIABILITY
The terms and conditions are provided at the time of booking, however your Confirmation Letter will override any Terms and Conditions on this form. Please refer to this document for the most up-to-date details. Trade Travel does not accept liability for failure on the part of third party Suppliers whose responsibility is confined to their own operations. Trade Travel reserves the right to alter or omit any part of the itinerary or changes, features and/or means of conveyance without notice. Trade Travel reserves the right to cancel the tour should it not reach minimum numbers and clients will be notified prior to departure should this occur.

PAYMENTS AND BOOKINGS - BOOK WITH CONFIDENCE
All payments made to Trade Travel are held in Trust and are protected by our Consumer Protection Insurance, this way we can give our clients the Peace of Mind that all funds are held safely. Trade Travel Trust Account Details: BSB No: 084 917 Account No: 86382 1525

ROOM REQUESTS
Please note Trade Travel cannot provide a 100% guarantee for room requests – we will endeavour to cater for them as best as possible but these are at the discretion of the Supplier only and certain requests are not always available, such as ground floor, and not all properties offer a lift service.

TOUR GUIDES/AIRLINES/TOUR OPERATORS AND PARTNERS
Many of our tours include the use of airlines, tour companies, hotels, restaurants and attractions. All suppliers are taking initiative for the future to provide a safe environment when on tour. Our office will work closely with our partners to assist them in every way, for our clients to travel safely. All tours and destinations with Trade Travel are monitored and travel updates are sent to our clients based on their departure date as needed. Travel Advise updates can change regularly and it is important we adhere to these updates as instructed by the governing bodies involved.

FITNESS LEVEL ON TOUR
In order to get the most from our tours, it is recommended all passengers have a reasonable level of fitness. If passengers are unsure it is important that they speak to a medical professional regarding all travel factors before a booking is made. Tours must operate in a timely manner and it is important passengers understand delays can cause components to be removed from the itinerary which can affect the enjoyment of the tour for other passengers. It is encouraged you carefully study the itinerary to assess your capability of participating. Please contact our office and check with our travel consultants if you have any questions regarding the itinerary and they will be happy to assist.

PASSENGER DECLARATION
By completion and return of this form, I hereby verify all the above details are true and correct to the best of my knowledge and forward my payment details for the arrangements of my tour.
E-Signature*
Please type your full name to acknowledge that you have signed this document.
Should be Empty:

Domestic Passenger Booking Form

TRAVELLER PROFILE TRAVELLER 1

Special Requirements

EMERGENCY CONTACT DETAILS

TRAVELLER PROFILE TRAVELLER 2

Special Requirements

EMERGENCY CONTACT DETAILS

TRADE TRAVEL PAYMENT FORM

Terms and Conditions