TVAST 2025 Registration Logo

  • Tri-Valley Artist Studio Tour 2025

  • We're glad you're interested in joining us ! 

    TVAST is an open studio tour run by members of the non profit, Alliance for the Visual Arts. The public is invited to tour the private home studios and collectives of the participating artists and purchase artwork, watch demonstrations, engage with the artists to learn about process, inspirations and other topics. 

    THIS IS A FINE ART SHOW

    The majority of your exhibition space should be used for showing/selling original fine art works. Wood, Ceramics, Textiles and Jewelry are considered fine art.

    Small amounts of derrivatives of your fine art, such as cards, mugs, scarves, coasters, are acceptable. We expect the vast majority of your work to be original fine art. 

    • BEFORE YOU START 

    • Before you register make sure you have the following:

      • Your catalog listing information including social media accounts. 
      • Photo to use for your catalog listing. REQUIRED  *
      • Up to 5 photos of you working in your studio or of you at past TVAST events for social media and advertising. OPTIONAL BUT GREATLY APPRECIATED (Photos must be under 10mb each) *
      • Site code - REQUIRED - if you are part of a LARGE group site. Contact the site coordinator for this. See Group Site section for more information on group sites. 

      * Rename your image files with your last name and title of the work (name_title.jpg). You have 6 files, we have 600. Help us out. 

    • WHEN, WHERE AND RESOURCES 

    • When & Where

      TVAST is taking place May 2, 3 & 4, 2025 in the Tri-Valley cities of Danville, San Ramon, Dublin, Pleasanton and Livermore. 

      Artists cannot show outside of these cities. However, artists from outside the Tri-Valley are wecome to join a local site. 

      Display Panel Rental

      You can rent display panels from Livermore Art Association - go to their website resources page, scroll to the bottom to find out more information and a link to their rental application - the fee is roughly $35 for several panels. Don’t wait till the last minute - they don’t have an unlimited supply.

    • GROUP SITES 

    • Group sites are available for artists who won't or can't show in their own workspace. Conditions and any additional costs to participate in a group site are listed below. Additional site information is on the TVAST website.

      Contact the site coordinator for the Large sites below to obtain the code.

      • Bothwell Arts Center Guest Artist - Livermore 
        • Open to all artists, max 13 guest artists
        • Cost: $70
        • Contact Anne Giancola:  anne.giancola@gmail.com 
      • Bothwell Arts Center Resident Artists - Livermore
        • Must already have a studio in the Bothwell. 
        • no additional cost
      • Dublin Arts Collective at Frame Co and Art Gallery
        • Membership in Dublin Art Collective required
        • Maximum of 14 artists
        • 20% commission to DAC.
        • Contact Sawsan Wolski: sawsandac@gmail.com 
      • Dougherty Station Community Arts Center - San Ramon -
        • This site has 4 rooms and can hold approx. 15 artists, you will be assigned a room by the site coordinator, Ranjini. 
        • Free to participate. Display panels will be available to rent - see the TVAST info page on the AVA website for details.
        • Contact Ranjini Venkatachari: ranjinivenkatachari@gmail.com 
      • Tri-Valley Non-Profit Alliance (TVNPA) CommonPoint Offices - 164 North L Street Livermore
        • Room for 5 artists to display in the conference room.
        • $50 per artist. 
        • Contact Anne Giancola: anne.giancola@gmail.com
    • ENTRY FEES 

    • You are required to pay online at registration. Entry fees are nonrefundable after Feb 28, 2025. The last day to register is March 15, 2025.

       

       Artist

      		 $125 *

      Artist with volunteering ($50 off)

      		 $80

      Artist with approved exemption

      		 $80

       Age 70 and Over

      		 $80

      Age 18-24, non-HS or College

      		 $50

      Local High School or Las Positas/ Diablo Valley College Student

      		 Free - See Details on TVAST website

       

      Artists who volunteer on a committee can get $45 off their registration fee. There are limited volunteer positions available. 

      Those over 70 years of age may choose to volunteer or not. It does not affect your registration fee. 

      Local High School or Las Positas/ Diablo Valley College Students - can participate for free. See TVAST website for details.

      Those between 18-24 years of age and who are not high school or college students pay $50. There is no discount for volunteering in this group.. 

      If you cannot afford the entire entry fee but still wish to participate, contact Anne Giancola about a possibe scholarship - anne.giancola@gmail.com

      Teacher and Student Policy
      Any teacher over the age of 21 (with students under the age of 18) may pay the full entry fee as applicable, to join TVAST and then allow any of their student artists to show/sell their work at their teaching venue for free. Email us for more information and to get your student site listed: info@ava-art.org. More details can be found at https://www.allianceforthevisualarts.org/tvast-signup-information

      Any teacher over the age of 21 (with Students over the age of 18) may pay the full entry fee as applicable to join TVAST and then allow any of their student artists over the age of 18 to show/sell their work at their venue for a fee of $15 for each student - for a maximum of three years from the start of their training (under the current or any previous teacher) in that medium. After that point, they fall under the other categories as applicable. Email us for more information and to get your student site listed:anne.giancola@gmail.com More details can be found at https://www.allianceforthevisualarts.org/tvast-signup-information 

    • ABOUT VOLUNTEERING 

    • You can reduce the price to participate in TVAST by $45 if you choose to volunteer your time. If you choose to volunteer elect one of the committees to work with when you sign up. If all committees are full you will have to pay the full price. 

      Artists aged 70 and above are not required to volunteer but are welcome to. Please choose either, "I will volunteer" or "I won't volnteer". Don't select, "I have an exemption".

      Artists aged 18-24 do not receive a discount for volunteering due to the reduced entry fee. 

      If you signup to assist with a committee and subsequently do not participate at the minimum level required by the committee chair you may be required to pay the extra $45 or withdraw.

       

      Volunteer Option - Want an alternative way to get the volunteeer discount and help your community? Volunteer to help update the AVA Community Calendar for one Year - approximately 1 to 2 hours each month - we will train you - receive the volunteer rate for TVAST. Contact Dennis Baker for details info@ava-art.org Note - you can sign up now for TVAST, then contact Dennis afterwards to get the details - if you decide to help AVA you will get a refund of $45 off your entry fee. 12 Month committment.

      Committees

      All committees work under a Chairperson

      Publicity - (Neil Mitchell, chair) + 2 Vols. Contact media outlets to help publicize TVAST. This includes creating hard copy for print, contacting various online media and public organizations to get them to post information about TVAST - 6 People total.

      Social Media - (Amy Greenberg, chair) + 4 Vols. Promote TVAST on social media. This role requires a very good working knowledge of Instagram and/or FaceBook. - 8 people total.

      Graphic Arts & Catalog - (May Yin Giang) There are no Volunteeers needed for this committee. Produces graphics - modify postcards, posters, banners and the catalog. 

      Website - (Wei-Ting Chuang, chair) + 1 Vol. Transfer entry-form data to the website to create an artist gallery and cohesive experience for the public. Develop an interactive GPS map of the venues.

      Distribution - (John Iacono, chair) 7 vols total. Deliver Posters, Postcards, etc to businesses. You will need to speak with business owners and seek permission to leave items for the public when distributing promo materials. Possibly deliver materials to a few select locations for public pick up and possibly artist pickup of materials at your residence.    

  • Be sure you have reviewed the Information page and have your details and photos ready before filling out this form. 

    • ARTIST INFORMATION - Asterisk items are required 
    • CATALOG LISTING 

    • The information listed here is for the online and printed catalog, website and social media promotions. You will also be required to upload an image for your catalog entry (required) and up to 5 images for social media (optional). 

      We are creating an online gallery and catalog. Please provide a fully clickable link for each Website, Facebook and Instagram listing.  Do not simply put, @yourusername -  it should be something like:  https://www.dennisbakerart.net  https://www.facebook.com/DennisBakerArt or https://www.instagram.com/DennisBakerArt

    • PLEASE RENAME YOUR IMAGE FILES WITH YOUR LAST NAME AND TITLE OF THE WORK BEFORE UPLOADING. (name_title.jpg) NOT COMPLETELY REQUIRED BUT GREATLY APPRECIATED ;-)

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    • SITE 

    • Indicate what your plans are at this point. You can change it later.

    • This is for Bothwell resident artists who rent studio space from the Bothwell. If you are part of the group site select "Bothwell Arts Center - Guest Artist Group Site". Obtain the site code from Anne Giancola. 

    • This is the Bothwell group site. You need a confirmation code from the site coordinator. If you are a resident artist select "Bothwell Arts Center - Resident Artist Studio". 

    • Code is not recognized. Please contact the site coordinator - contact info is on the Information page. 

    • Provide name and address of your site. 

    • All the large group sites are ADA compliant - but what about your private home? Can at least part of your home be accessible by wheelchair, e.g.?

    • VOLUNTEERING 

    • You can reduce the price to participate in TVAST by $45 (unless you are getting the reduced price by virtue of age or other exemption) if you choose to volunteer your time. If you choose to volunteer elect one of the committees to work with when you sign up. If all committees are full you will have to pay the full price.

      Nothing available? You can select to be made aware of future volunteer positions if they become available. You will be refunded if you accept. 

      There is more about volunteering on the Information page. 

       

    • Please select only one committee.

    • CHECK OUT 

    • Terms & Conditions

      Read ALL & accept before submitting.
      1. I will abide by the TVAST Terms and Conditions and accept that if I do not I may not be allowed to participate and my entry fee may not be refunded if I do not comply.
      2. My entry fee will NOT be refundable after the cutoff date of February 28.
      3. The vast majority of my exhibition space will be used for showing/selling original fine art works. Only a minor amount of items will be derrived from my work. 
      4. I am responsible for finding my own location to show my artwork. 
      5. I realize that if I signup to assist with a committee I must participate at the minimum level required by the committee chair. If I do not, either (1) I may be required to pay the extra $45 fee OR (2) I may be withdrawn from TVAST and lose my entry fee.
      6. Each artist is responsible for their own behavior and conducting themselves appropriately during TVAST and that AVA is not responsible in any way.
      7. Every artist at every venue, over the age of 18, whether public or private, must be a registered participant with TVAST and pay the registration fee unless they are enrolled as a student within a Tri-Valley High School or Las Positas or Diablo Valley College student. 
      8. Artists at each venue will be responsible for any type of singular promotions their venue wishes to create, to include creating their own postcards, as long as these promotional materials and the method of their distribution is approved by the TVAST Graphic Arts Committee and the TVAST Director.
      9. AVA and the Tri-Valley art community is a diverse community comprised of individuals having many perspectives and identities. We come from a multitude of backgrounds and experiences, with distinct needs and goals. We recognize that to create an inclusive and intellectually vibrant community, we must understand and value both our individual differences and our common ground. 
      10. AVA and TVAST reserves the right to use photographs of participating artists, venue space, and artwork for promotion and fundraising purposes.
      11. These terms are subject to change.

    • Fees

    • The coupon code you entered can only be used with "Artist" registration. 

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    • PROGRAMMING NOTES 2025

      GENERAL DESIGN

      form split into two pages: information and registration. Should work best for simplicity. Use the Form Tabs widget to put tabs at the top of the page for easy navigation. 

      CODES

      There are several codes used to be applied in select circumstances. They are needed so everyone participating can submit their information using the registration form. All codes are entered at the end under FEES - Coupon Code fees. 

      Exemption Codes

      852 - registration exemption code for free registration, work for all registration types
      7917 - volunteer exemption code for the volunteer discount ($45 in 2025), only works with ARTIST registration type.

      Site Codes 

      Site coordinators need to control their numbers, they hand out the codes.
      LAA 1972
      Bothwell 6333
      DAC 5177
      San Ramon 17011
      TVNPA 7323

      CONDITIONAL LOGIC

      Send notification emails to volunteer chairs 

      Calculation field to calculate the total fees less discounts based on coupon codes and volunteering option. 

      Sites: if a site is considered private (hosted or not) the address field is required. If the site is a group site a site code is required. Hide/Show is used to manage based on the choice in the Site field. If the Site field is equal to Bothwell resident site, the site code and address info is not require. 

      Sites Additional Info: the site address made separate to Additional Info field. 

      Volunteer Committee Emails: set the default recipient to the email to noreply@jotform.com . The email is sent upon every submission whether or not a choice is made. If a volunteer committee is chosen, the conditional logic will send an email to the committee chair. If not, the email will be sent to the default email recipient (noreply@)

       

      INTEGRATIONS

      Payment - stripe. The Total field is auto-filled from the [Total Fees $] hidden field. 

      Google Sheets - catalog information is saved to a google sheet. 

      Google Drive - Images are saved to google drive folders. ENTER IN THE FOLDER HIERARCHY. 

      BEFORE YOU PUBLISH

      Review the email notification and auto responder text and recipients

      Check the integrations - payment, google sheets, google drive. 

      Check for errors in conditional logic usually from deleted fields. 

       

      POSSIBLE IMPROVEMENTS FOR 2026

      ability to collect site fee (TVNPA)

      auto-fill ADA compliance for group sites. 

       

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