Event privacy policy
EFG Spring Council meeting Naples 2025 and connected social events
1 Data processing notice
The organisers of this event (the Italian National Council of Geologists and the European Federation of Geologists) are collecting the data you have provided for the registration to the EFG Spring Council meeting and connected social events from 14-18 May 2025 in Naples, Italy.
Your personal data are processed in accordance with the General Data Protection Regulation (EU) 2016/679.
The following personal data are collected: email address, first name, last name, your date of birth, your national association, and any dietary requirements (optional).
The recipients of your data will be the staff and representatives of the Italian National Council of Geologists and the European Federation of Geologists in charge of the event organisation. Your data will not be shared with third parties and will not be used for other purposes than providing access to the event and informing interested persons about follow-up activities.
Your data will be kept for a maximum period of three months after the end of the event. Data will be automatically deleted at the end of this period. Note that the full names of attending delegates will be included in the official minutes of the Council meeting.
You have the right to access your personal data and the right to correct any inaccurate or incomplete personal data. If you have any queries concerning the processing of your personal data, you may address them to comms@eurogeologists.eu.
2 Notice of filming, photography and audio recording
Photography, audio and video recording may occur during the event for communication and promotional purposes. The Council meeting discussions will also be recorded for note taking purposes. This recording will only be used internally by the EFG Secretariat and Board to finalise the official minutes and will not be published publicly. By attending this event, you consent to interview(s), photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for communications and promotional purposes on websites, social media, newsletters and other publications by the event organisers. You release the organisers of the event, its staff, and each and all persons involved from any liability connected with the taking, recording, digitising, or publication and use of interviews, photographs, computer images, video and/or sound recordings.
If you do not notify the organisers that you do not want to be filmed, recorded or photographed, you waive all rights you may have to any claim for the use of your image for communication activities related to the event.
You have the right to choose not to be filmed or photographed during the event. Please notify us (comms@eurogeologists.eu) of your wish to not be featured on websites, social media, newsletters and other publications.
You have been fully informed of your consent, waiver of liability, and release before entering the event.