Hamilton County Large Event Grant Application

Hamilton County 2025 Large Tourism Event Grant Application
Complete applications and corresponding attachments should be emailed to Kelly Adamson, kelly.adamson@hamiltoncountyohio.gov by 5:00pm on Friday Jan 24th. There will be no exceptions for late submissions.

For questions, please contact Kelly Adamson at 513-946-4437 or Kelly.adamson@hamiltoncountyohio.gov.

NOTE: You do have the capability to save a draft, however we recommend completing answers in a separate Word document and then submitting when answers are final, in the case that you have trouble saving your grant application.
Eligibility and Selection Criteria: Please review all requirements prior to applying.

Event Eligibility Requirements:
- The event must occur in 2025.
- The event must be a special event scheduled for one day or multiple days over a defined timeframe. Recurring events within Hamilton County are NOT eligible for funding.
- The event must be open to the public. The event may be free or charge admission.
- The event must be held at an accessible location within Hamilton County.
- The event must be able to obtain all required permits and approvals.
- The event must provide professional and reasonable documentation of an economic impact of at least $40 million on Hamilton County and/or demonstrate a significant increase in hotel room night occupancy over the period of the event.
Funds can only be used for the following purposes:
- Equipment rentals
- Marketing and promotion
- Entertainment and performers
- Permits and licenses
- General liability insurance
- All expenses must pertain to Hamilton County (i.e. rental equipment must be utilized in Hamilton County, entertainment must perform or be displayed in Hamilton County)
Selection Criteria:

Selection of applications to recommend for funding will be primarily based on the following criteria:
- Demonstrated economic impact the event will create for Hamilton County. This includes increase of room nights, spending by attendees and other relative economic impact factors. All figures and projections in the application must be supported with credible and detailed documentation.
- Demonstration of financial need. Explain how County funding will secure and/or increase the desired economic impact of the event.
- Extent to which the event complements Hamilton County policy priorities, programs, and assets.
Reporting Requirements:
- Applicants who receive grant funding will be required to complete a detailed report for how funds were spent, along with specific documentation of the event’s economic impact.
Acknowledgement of grant eligibility, criteria and requirements*

I have read and understand the above eligibility, criteria and reporting requirements. If awarded grant funding I agree to Hamilton County's grant reporting requirements.
Applicant Information
Full Legal Organization Name*
Organization Website
Tax ID Number*
Organization Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Event Contact Name *

First NameLast Name
Event Contact Title*
Event Contact Phone Number*
Please enter a valid phone number.
Event Contact E-Mail Address*
example@example.com
Event Name*
Event Website
Put "NA" if there is not an event website at this time

Event Questions
1. Event Date*

MonthDayYear
Date
2. Event Location / Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
3. Total grant funding request *
4. Total cost of event *
5. Use of grant funds: Please summarize all uses of funds and the amounts for each use below AND upload an excel spreadsheet to compliment the summary in the file upload below. *
6. Use of grant funds: Please upload an excel spreadsheet detailing the "Use of Funds" in Column A and the "Amount of Funds" in Column B. *

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7. If the event has been held previously in Hamilton County, what were the sources and uses of funding for the overall budget? If the event generated revenue, provide as much detail as possible regarding overall amount and uses. If you need to submit an attachment, please use the file upload below. *
Please mark “N/A” if this event has not previously occurred.
8. Sources and Uses File Upload

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9. For the 2025 event, what is the projected overall budget? Please include sources and uses for all funding. NOTE: If the event will generate revenue, provide as much detail as possible regarding overall amount and uses. If you need to submit an attachment, please use the file upload below. *
10. Budget File Upload

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11. If the event has been held previously in Hamilton County, what was the actual amount of hotel room nights booked attributed to the event during that year? *
Please mark “N/A” if this event has not previously occurred.
12. For the 2025 event, what is the projected number of room nights to be booked? Please provide documentation for projected room nights below or as an attachment in the file upload below.*
13. Room Nights File Upload

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14. If your event has been held previously in Hamilton County, please breakdown the most recent event’s attendance. Please include the following: 1. Year of most recent event. 2. Attendees from Greater Cincinnati. 3. Attendees from outside the Greater Cincinnati area. *
Please mark “N/A” if this event has not previously occurred.
15. If your event is new, provide a breakdown of your 2025 projections for event attendance. Please include the following: 1. Attendees from Greater Cincinnati. 2. Attendees from outside the Greater Cincinnati area. *
16. If the event has been held previously in Hamilton County, what was the overall economic impact on Hamilton County of the event? Attach your most recent event’s economic impact information to this application (studies completed within the past two years are preferred). *
Please mark “N/A” if this event has not previously occurred.
17. Economic Impact File Upload (for events held previously in Hamilton County)

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18. For 2025 events, what is the projected economic impact on Hamilton County? Attach documentation for economic impact to this application. If submitting economic impact studies, those completed within the past two years are preferred.*
19. Economic Impact File Upload (for 2025 events)

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20. How will your event be marketed to residents outside of Greater Cincinnati? *
21. Provide detailed information pertaining to the financial need of the organization and/or the planned event and why funding from Hamilton County is necessary. If the event has received previous grant funding from Hamilton County, please describe with specificity why continued financial assistance is necessary. *
22. Is the community within the event location supportive of the event? Please upload any support letters, funding commitments, or others forms of documentation of support in the file upload below. *
23. Community Support File Upload

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24. If awarded grant funding, provide as detailed information on how the event will complement Hamilton County’s policy priorities, programs, and assets.*
25. If awarded grant funding, provide specific information on how your organization will recognize Hamilton County throughout the event.*
*Grantees should recognize that Hamilton County will finalize these commitments with all awardees and that detailed obligations relating to recognition of the County will be included in an eventual funding agreement.
26. Is the organization or employees under debarment or suspension by any federal, state, or local government agency?*

YesNo
27. Most recent grants received from Hamilton County:

Please provide amount and date for each past grant received from Hamilton County
Amount (1)
Date (1)

MonthDayYear
Date
Amount (2)
Date (2)

MonthDayYear
Date
Amount (3)
Date (3)

MonthDayYear
Date
Amount (4)
Date (4)

MonthDayYear
Date
By submitting this application, the applicant hereby attests that they have the legal authority to sign and submit this application, and that all information provided in this application is complete and accurate. The applicant further agrees to submit all necessary source documentation demonstrating payment of eligible expenses and close-out reports if approved for funding.
Should be Empty:

Hamilton County 2025 Large Tourism Event Grant Application

Applicant Information

Event Questions

27. Most recent grants received from Hamilton County: