VBS Exhibit Registration Form 2025

2025 Annual Meeting | Exhibitor Registration Form

August 1 & 2, 2025 | Boar's Head Resort | Charlottesville, VA
If you would like to exhibit at the 2025 Annual Meeting of the VBS, please complete the following application and submit it no later than July 25, 2025.

All exhibitor fees must be paid in full prior to the conference. Tax ID: 20-2433162.

New in 2025 -- Expanded meeting program with more networking time!

SCHEDULE AT A GLANCE
- Friday, August 1 - 10:00 am - 4:30 PM | Educational Sessions
- Friday, August 1 - Welcome reception | Casino Night!
- Saturday, August 2 - 10AM - 5PM | Educational Sessions
- Saturday, August 2 - Keynote dinner and VBS After Dark party!
Ample break time to visit with vendors will be included in the schedule. Please take the time to review the Exhibitor Prospectus and choose your level of support. All conference breaks will be held with the vendors.

Questions? Contact 804-643-6631 or VBSDirector@ramdocs.org.
Company Information
Main Contact Full Name*
Main Contact Phone Number
Please enter a valid phone number.
Company Name*
As it will appear on all conference material
Main Contact Email*
example@example.com
Will the main contact also be an onsite representative?

YesNo
Address

Street Address

Street Address Line 2

CityState

Zip Code
On-Site Contact Information

Please review the prospectus for the number of registrations in each support level. Additional name badges can be purchased if you require additional representatives on-site.
Primary On-site Contact*

First NameLast Name
Primary On-site Contact Email*
example@example.com
On-site Representative 2 (Bronze Sponsor & higher)

First NameLast Name
On-site Rep 2 Email
example@example.com
On-site Representative 3 - (Silver Sponsor & higher)

First NameLast Name
On-site Rep 3 Email
example@example.com
On-site Representative 4 - (Silver Sponsor & higher)

First NameLast Name
On-site Rep 4 Email
example@example.com
On-site Representative 5 - (Gold Sponsor & higher)

First NameLast Name
On-site Rep 5 Email
example@example.com
Indicate below companies you DO NOT wish to be near. If none, enter N/A
After submitting this online form, please visit our website and complete the ASMBS Vendor Agreement Pledge Form. This is a required document and must be completed in order to exhibit at the VBS Annual Meeting. Once completed, please upload below. If you have trouble submitting, please email to VBSdirector@ramdocs.org
Pledge Form Upload*

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Exhibitor Directory

For inclusion in the online Exhibitor Directory, please complete the fields below. If you exhibited with us in 2024 and do not have any changes, please indicate that in the "short company description" field.
Short Company Description (30-40 words)
High resolution Company logo

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Rep Contact Info (include names and email addresses)
Company Website
Social Media Platforms
Payment Information
Exhibit space confirmation, registration and other details will be sent to the main on-site contact person listed above.

Full payment is due no later than July 25, 2025.

Cancellation/Refunds: An exhibitor may cancel or withdraw from the meeting subject to the following conditions: 1) the exhibitor shall immediately file a written notice of intention to cancel or withdraw; 2) if written notice is received 30 days or more prior, the VBS shall retain a sum of equal to fifty percent (50%) of the total cost of the reserved exhibit space; and 3) no refunds shall be made on cancellations received less than 30 days in advance of the meeting. Cancellations must be received in writing to VBSdirector@ramdocs.org to be official.
Payment Type*

Credit CardCheck
Credit Card Payment

If paying via credit card, make your selection below, provide credit card information and click Submit. An email confirmation will be sent automatically - please check your Spam folder if you do not see it in your inbox.
Check Payment

If paying via check, make your selection below and click Submit. An email confirmation will be sent to confirm receipt of application. If you have any questions, contact VBSdirector@ramdocs.org. Check payments should not include the convenience fee listed for online payment.
Exhibit Level Selection*
Multiple selections can be selected by using CTL and clicking on selection

Exhibit Opportunities *

Exhibit Opportunities

Exhibitor One 6 ft table and chair | Complimentary registration for 1 to all meeting sessions, Friday Welcome reception & Casino NIght| Participation in the "Play to Win" game | Company information inclusion in Virtual Exhibit Hall ~ (Company Logo, Description, Website, Social Media, Representatives, clickable link/video/survey/ website with option for attendees to request more information) | Recognition as Exhibitor in all meeting material including program agenda, signage, looping meeting slides and more | Attendee list included in onsite packet

$3,110.00

Bronze LevelExhibitor benefits PLUS: Complimentary registrations for 2 to all meeting sessions, Friday Welcome reception & Casino Night AND VBS After Dark | Recognition as Bronze Contributor in all meeting material | Specific signage indicating Bronze Level Support | Podium announcement of support by VBS President

$5,182.00

Silver LevelAll Bronze level benefits PLUS: Complimentary registrations for 3 to all meeting sessions, Friday Welcome reception & Casino Night AND VBS After Dark | Recognition as Silver Contributor in all meeting material | Specific signage indicating Silver Level Support | Two Facebook or LinkedIn posts recognizing company's support | Access to attendee lists before/after the meeting

$10,365.00

Gold LevelSilver level benefits PLUS: Complimentary registrations for 5 to all meeting sessions, Friday Welcome reception & Casino NIght AND VBS After Dark | Recognition as Gold Contributor in all meeting material and specific signage indicating Gold Level Support | Use of 1 e-blast to meeting attendees | Attendee list with contact information before/after the meeting

$16,580.00

Platinum LevelAll Gold level benefits PLUS: Complimentary registrations for up to 10 to all meeting sessions, Friday Welcome reception & Casino Night AND VBS After Dark | TWO 6ft exhibit tables | Recognition as Platinum Contributor in all meeting material and specific signage indicating Platinum Level Support | Use of 2 e-blast to meeting attendees | Attendee list with contact information as requested

$20,725.00

Previously RegisteredSelect only if you have previously registered, but you need to select an ADD ON option from the list below.

$ Free

Sponsorship Add Ons

ADD-ON: Keynote Speaker Dinner SponsorThe annual VBS dinner, open to all attendees featuring a lecture by our keynote speaker. Sponsorship Includes: Attendance for up to 3 reps at dinner | Recognition as Keynote Speaker Dinner sponsor in all meeting material, both printed and online |Podium announcement of company support by VBS President

$8,240.00

ADD-ON: Product TheaterHost a Non-CME Product Theater for attendees. Includes basic AV, room rental, buffet style meal. Company responsible for providing the speaker and associated travel fees. Included on the printed agenda noting the speaker, topic, and your company name/product logo (if preferred). Will take place during Saturday lunch break. Assistance with program coordination and execution, banner ad on VBS website announcing event, and email blasts to attendees promoting event. Max 30 attendees.

$5,182.00

ADD-ON: Presidents & Invited Faculty Dinner SponsorHost the private annual dinner for past VBS presidents and invited faculty. Sponsorship includes: Recognition as President's Dinner sponsor in all meeting material, both printed and online | Podium announcement of company support by VBS president | Send up to 5 representatives to the dinner

$5,182.00 Quantity

ADD-ON: VBS After Dark SponsorThe premiere networking event of the annual meeting! A celebratory highlight of the meeting where members gather to enjoy each other's company in a relaxed atmosphere. Sponsorship Includes: Recognition as VBS After Dark Sponsor on meeting materials | Podium announcement of company support by VBS President

$3,630.00

ADD-ON: Welcome Reception SponsorThe welcome reception is an evening open to all attendees to enjoy light fare as they network and renew friendships in a relaxed atmosphere. Included in this sponsorship: Recognition as Welcome Reception sponsor in all meeting material, both printed and online | Podium announcement of company support by VBS President

$3,110.00

ADD ON: Refreshment Break SponsorRecognition as Refreshment Break sponsor in all meeting material, both printed and online | Have your company sign greet attendees when they break during sessions | Podium announcement of company support by VBS President

$2,500.00 Quantity

Additional Rep Badges If you will require additional reps to attend the meeting over and above the number included in your exhibit level. Reps may not rotate.

$125.00 Quantity

Enter coupon

Total

$0.00

Check Payment: Make check(s) payable to: Virginia Bariatric Society

Send payment to:

VBS
2821 Emerywood Parway, Ste. 200
Richmond, VA 23294

Payment Methods

Debit or Credit Card

Choose from one of the PayPal options to make your payment.

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2025 Annual Meeting | Exhibitor Registration Form

Company Information

On-Site Contact Information

Exhibitor Directory

Payment Information

Credit Card Payment

Check Payment