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  • Spring Retreat 2025

    Group Registration Form

  • Contact Information

  • Reserve Your Spots

    • Group Leader must be 25 or older.  
    • Other Chaperones must be 21. 
    • Must have a leader for each gender of students attending. If you only bring girls, then you only need to bring female leaders. 
    • There must be at least an 1:8 ratio of adult leaders to campers. Please match gender of leaders to gender of campers. 
    • Please jot down the number of spots you reserve and post it in your workspace.  If it looks like your numbers are going to go over once registrations start coming in, please email Renee asap to see if more spots can be reserved for your group.  We are going to be sharing camp with another group for this retreat, so depending on how registrations go, we might end up hitting capacity fairly early.  

  • Retreat Tracks

    The Spring Retreat will have 2 distinct tracks. Campers will be with other members of their track for sessions and for some activities. Please plan to have adult chaperones with each track that you have campers participating in.

  • Housing

  • Cottages

    • The cottages are Crestfield's default housing for youth retreats.  
    • Built in 2014 these buildings have three bunk rooms and two dorm style bathrooms (one in each building is handicap accessible).  
    • Most of the beds in the cottages are twins, however there is one queen sized bed in each of the upstairs rooms reserved for an adult leader.  
    • The cottages are located a short walk away from main camp, but groups are welcome to drive back and forth to main camp provided the driver is 25 or older.  

    Scott Lodge

    • SCOTT LODGE HOUSING WILL PROBABLY NOT BE AVAILABLE FOR THE 2025 SPRING RETREAT. Due to a scheduling conflict that is outside of our control, we cannot promise anyone Scott Lodge housing for this retreat. 
    • Under normal situations Scott Lodge may be requested by groups who have participants with special considerations such as medical concerns, behavioral issues, or a unique need for increased privacy which cannot be addressed in the cottage/dorm style setting.  
    • Scott Lodge was built at main camp in 1999 and is a hotel style facility in which each room has a private bath. 
    • There are two types of Scott Lodge Rooms. The larger rooms have a queen bed and two twins.  The smaller rooms have two twins. For youth retreats we will also add two additional participants on sleeping mats in each room, so that the larger rooms sleep 6 and the smaller rooms sleep 4.  You may bring your own mats or you can use ours.  Ours are designed for camping and resemble thick yoga mats.   Fitted sheets will be provided for the queen beds so participants only need to worry about bringing twin sized bedding.
    • Groups of 18 or more will be charged an additional $10 per participant.  

    Please note that participants are responsible for their own towels and bedding in BOTH the cottages and Scott Lodge.  

  • Individual Registrations and Payment

  • Final Numbers/Individual Registrations: 

    • Links to Individual Camper and Chaperone Registration Forms will be emailed to you at the end of October after the Group Registration window closes.
    • Individual Camper and Chaperone Registrations will be due on Wednesday November 20th. -- If you have unused spots, they will automatically be dropped at this time.
    • If it looks like your numbers are going to go over the number of spots you reserved, please contact Renee asap to see if additional spots can be reserved for your group.  
    • Your payment will be based on the number of individual registrations we recieve from your group. 

     Cost: 

    • $125 for both Campers and Chaperones.
    • An additional $10 per person will be charged for groups of 18 or more staying in Scott Lodge.  
    • Individuals who register but end up not attending will owe a partial payment of $40 to cover sunk costs.  

    Financial Aid:

    • Financial Aid is available for churches that serve under-resourced communities.  
    • If you think your church is likely to need financial aid for this retreat, please email Renee and let her know. 

    FAQ:

    • Please make sure to download the Retreat Leader's Guide (but also don't get distracted doing that to the point that you forget to hit "submit" on this form).  In it you will find the steps involved in the registration process, a packing list you can give your participants, and a list of camp expections that you can pass on to your group as well.  
    • If you have questions that aren't answered in the guide, email Renee and ask!  Please remember that Renee is your contact for this retreat and that she can be reached best through email and text.  
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