West KY Antique & Vintage Market- Dealer Application

West Kentucky Antique & Vintage Market

Madisonville, KY
Thank you for your interest in the West Kentucky Antique & Vintage Market! We are excited to host dealers with the best antique and vintage merchandise during the Highway 41 Yard Sale!

The West Kentucky Antique & Vintage Market will be held on Friday, June 27th from 8 am-6 pm and Saturday, June 28th from 8 am-3 pm.

Please note this is a juried show. Accepted dealers will have reserved & assigned spaces at the West Kentucky Archery Complex. There are indoor and outdoor spaces available. Booth fees are listed below. Spaces will be roughly 12' x 12'. (You may reserve additional spaces if needed.) Please see the additional FAQs listed below.

Keep merchandise limited to authentic antique or vintage items. No direct sales or wholesale/retail merchandise, reproductions, or handmade items are permitted.

Applications must be submitted by midnight CST on May 1st, 2025.

If you have any questions or concerns, please let us know! Contact us at cferguson@visitmadisonvilleky.com or at 270-821-4171.
Full Name*

First NameLast Name
Company/Business Name
E-mail*
example@example.com
Phone Number*
Please enter a valid phone number.
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Description of your Antiques/Vintage Items:*
Do you require electricity?*

YesNo
Do you prefer an indoor or outdoor space? (Please note final placement will be determined by HCTCC. Payment will not be requested until after placement is confirmed.)*

Indoor 12x12 ($50 per space, nonrefundable, air-conditioned)Outdoor/Covered Pavilion 12x12 (Free, requires a $25 refundable deposit to reserve your space.)
Number of 12'x12' spaces requested*
Please note, if accepted- booth fees/deposits are per space.
Please upload 3-5 good quality photographs of your items or past booths. Photos may be used in marketing. *

Accepted file formats: GIF, JPG, HEIC, and PNG
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Dealer FAQ’S

General Info:
- This is a juried show. You will be notified via email if your application is accepted.
- No pets allowed inside the facility.
- The show will be held rain or shine.
- Vendors will have a designated parking area. Please be respectful of this. There is room for trailer parking on-site.
Booth Fee / Refundable Deposit:
- INDOOR spaces will be $50 per space for approved dealers. This is not refundable. The indoor space is air-conditioned with concrete floors.
- OUTDOOR spaces are FREE for approved dealers. HOWEVER, accepted outside dealers will be charged a refundable deposit of $25 per booth to reserve their space. Booths will be under a covered pavilion with restroom access, and overflow field space available. (Deposits for outdoor spaces will be refunded at 3 pm on the last day of the show. If you do not show up to the event, or begin packing up early, you forfeit your refundable deposit.)
- If accepted, we will contact you with information on submitting payment.
Merchandise:
- No new, reproduction, crafts, or garage sale items are permitted.
- Vendors may not sell prohibited items including illegal firearms, assault rifles, fully or semi-automatic weapons, wild animals, pornographic material, food, drinks, items made from endangered species, or items violating trademark regulations.
Booth spaces:
- Spaces are approximately 12’ x 12’.
- You may request additional booth spaces. (Please note the booth fee/refundable deposit is per space.)
- Spaces with electrical outlets are very limited. If you require electricity, please let us know on your application.

Dealer Agreement:

If accepted for participation in the West Kentucky Antique & Vintage Market I agree and understand that...
- Acceptance in the West Kentucky Antique & Vintage Market is at the sole discretion of Hopkins County Tourist and Convention Commission.
- Participants are not permitted to use nails, screws, staples, or anything that punctures a hole into the structure walls. Please be respectful of the property.
- Participants are expected and agree to follow, promote, and share West Kentucky Antique & Vintage Market information and posts on social media.
- The collection and payment of any and all sales tax is the sole responsibility of the registered participant. Hopkins County Tourist and Convention Commission assumes no responsibility regarding the collection, reporting and/or remittance of sales tax for sales by vendors.
- Breakdown of booth space may not begin prior to 3 p.m. on Saturday. Failure to abide may result in denial of participation in future Hopkins County Tourist and Commission events. For outdoor vendors, it will also result in forfeiting the refundable deposit.
- Hopkins County Tourist and Convention Commission, Hopkins County Government, the West Kentucky Archery Complex, and the West Kentucky Archery Association are not responsible for any cause of injury for children or adults.
- Accepted applicants will be assigned a space. Final placement decisions are made at the sole discretion of Hopkins County Tourist and Convention Commission. Special requests may be submitted at the time of application; however such requests cannot be guaranteed.
WAIVER OF LIABILITY AGAINST HOPKINS COUNTY GOVERNMENT AND HOPKINS COUNTY TOURISM: I have read and fully understand all the details as set forth and agree to abide by all rules. Any display of materials/products/wares is done at the discretion/risk of the applicant. I hereby agree to indemnify and hold harmless Hopkins County Tourist and Convention Commission, Hopkins County Government, West Kentucky Archery Complex, business/building owners, their personnel, or anyone participating in West Kentucky Antique & Vintage Market from any loss, claim penalty, or lawsuit in any way arising from my operation or involvement in West Kentucky Antique & Vintage Market.

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West Kentucky Antique & Vintage Market