Regional Hosting Dignitary Form (Protocol & Traditions)

Dr. Marie-Carmel Durandisse Pressley, Eastern Regional Director
Amina Cuascut, Eastern Regional Representative

Congratulations on your upcoming chapter event. To ensure all chapters embrace the sorority’s special code of protocol and courtesy to dignitaries; provide recognition of and respect for National and Regional Dignitaries and our Honorary Members, the chapter hosting the event must complete this form.

Your acknowledgement of confirmation from the visiting dignitary along with several completed items on the Regional Hosting Dignitary form initiates the dignitaries visit notification process.

Completing this information entirely or partially and submitting is important because it informs the Regional Director and Regional Representative about the visiting Delta Dignitary invited to your event. Additionally, it notifies the Regional Secretary, and Regional Protocol to ensure your chapter receives assistance needed to a successful event.

When submitting the form attached a draft of your program outline. Once your form is received, the Regional Protocol Team will make contact to provide guidance with the event program, dais and reserved seating, processional line-up, and schedule escort training. The Delta Events Checklist can ensure your event is on track and follows proper protocol. Revisit form to complete entirely three (3) weeks prior to the event. The form should be completed for an invited dignitary.

Link to Delta Events Checklist HERE

If you have questions, email the Regional Protocol & Traditions Committee at protocoleasternregion@gmail.com.

Name of Visiting Dignitary*

First NameLast Name

Dignitary's Email*

example@example.com

Dignitary's Region*

Delta Status (Select all that apply)

Golden LifeDiamond lifeDelta Dear

Dignitary's National or Regional Position (no abbreviations)*

Dignitary's Event Role*

If other, type role here (no abbreviations)*

Arrival Date*

Date

Departure Date*

Date

Mode of Transportation*

If other, list it here.*

Person accompanying dignitary?*

YesNo

If yes, list person's name here*

First NameLast Name

If yes, list person's email address here.*

example@example.com

Chapter State/Country*

Alumnae or Collegiate Chapter*

AlumnaeCollegiate

Chapter Name *

If other, type name here (no abbreviations).*

Chapter President's Name*

First NameLast Name

Chapter President's Email*

example@example.com

Chapter President's Phone Number*

Please enter a valid phone number.

Submitter's Name*

First NameLast Name

Submitter's Email*

example@example.com

Submitter's Position*

Purpose of Dignitary's Visit*

If other, type it here (no abbreviations)*

Event Start Date*

Date

Event End Date*

Date

Event Type*

VirtualIn Person

Receiving Soror's Name (Escort)*

First NameLast Name

Receiving Soror's Phone Number*

Please enter a valid phone number.

Receiving Soror's Email Address*

example@example.com

Relieving Soror's Name (Escort)*

First NameLast Name

Relieving Soror's Phone Number*

Please enter a valid phone number.

Relieving Soror's Email Address*

example@example.com

Dignitary's Hotel Name*

Dignitary's Hotel Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Upload Dignitary Itinerary

Special Request (Dietary, additional assistance, scooter, etc.)?

Favorite Snacks/Beverages

Any Medical Conditions

Emergency Contact's Name*

First NameLast Name

Emergency Contact's Phone Number*

Please enter a valid phone number.

Upload (DRAFT Program or Run of Show) (Include chapter name and event on file name)

Upload Event Documents (DRAFT Advertisement, Flyers, Social Media Posts, Etc.) (Include chapter name and event on file name)

Regional Hosting Dignitary Form

DIGNITARY INFORMATION

CHAPTER INFORMATION

LOGISTICS INFORMATION

ADDITIONAL DIGNITARY INFORMATION

EVENT INFORMATION