Heartland International Fashion Week Vendor Application

VENDOR APPLICATION
WELCOME TO HIFW SEASON 5

Our desire is to help YOU gain EXPOSURE as we help you build your brand. With many marketing opportunities and a high-end runway show! HIFW has a VISION in mind! Showcase your products in one of the industry’s largest entertainment and fashion extravaganzas! Thank you for your interest in being a part of our 5th season!

- Take advantage of press coverage and marketing opportunities to over 750 plus industry insiders, buyers, retailers, VIPs and members of the Regional, National and International Press. We are launching a strategic marketing campaign delivering tons of impressions through direct marketing, television, print ads and online marketing!

- Incorporate your brand into our comprehensive marketing and publicity campaign while simultaneously capitalizing on the “viral” marketing nature of this event. We will be showcasing 15+ designers, 10+ runway shows during Season 5.

We are thrilled to bring something unique and different to the Midwest!
SUBMISSION GUIDELINES. PLEASE READ IN IT'S ENTIRETY

- Your cooperation is necessary in order for us to give your work a full, fair, and timely review. Please review and follow these guidelines very carefully and read all information provided. Any boutique interested in participating must fully complete and return this form and all other application materials. Incomplete submissions will not be considered.

- We will be selecting 20 Vendors per night. Season 5 of Heartland International Fashion Week will be held MAY 27-31, 2025
Legal Name*

First NameLast Name
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Personal Phone Number*
Please enter a valid phone number.
Business Name/Brand Name*
Business Website*
Business Facebook Page*
Business Instagram Page*
Business Phone*
Please enter a valid phone number.
Business Email*
example@example.com
Please Provide Us With Your BIO*
What Is Your Retail Price Point*

Under $300.00$301.00 - $500.00$501.00 - $750.00$751.00+
How Did You Hear About Us?*
Product Category. Check All That Apply.*

Ready-To-WearJewelryFootwearAccessoriesBath & BodyBeautyHair ProductsCosmeticsChristian Supplies or ClothingEyewear & AccessoriesEssential OilsLuggage or BagsHatsOther
Brief Description of Your Products:*
How Many Years Have You Been In Business?*
Which Day or Days Would You Like to Participate?*

Wednesday Night May 27, 2025 [$150] 6ft Table SpaceThursday Night May 28, 2025 [$150] 6ft Table SpaceFriday Night May 29, 2025 [$200] 6ft Table SpaceSaturday Night May 30, 2025 [$200] 6ft Table SpaceAll 4 Nights [$550] 6ft Table SpaceEXCLUSIVE PLACEMENT IN RUNWAY BALLROOM SPACE [$200] Per Night Wednesday/Thursday - Full Access to ALL Runway shows. 10x10 SpaceEXCLUSIVE PLACEMENT IN RUNWAY BALLROOM SPACE [$245] Per Night Friday/Saturday - Full Access to ALL Runway shows. 10x10 Space
VENDOR BOOTH DETAILS:

At this time we are unable to accomodate food vendors due to the venue guidelines. Included in Your Vendor Package:
- One 6' Table - Strictly Enforced [Please inquire for double space]
- Full Access Pass For Night You Are Participating
- 2 General Admission Tickets To The Nights Runway Showcase
- Mention of Your Business & Brand On ALL Our Social Media Outlets and Partnership LOGO on Our Website
- High-Resolution Branded Images of Your Booth
- Access To V.I.P. Lounge
Frequently asked questions:

How do I register?

This form serves as your registration but is not a guarantee of being selected to partcipate. We will send you an email once the decision has been made and you will have 72 hrs. to pay your fee through Paypal, Cashapp or Zelle. Once you sign this form below; it will confrim you agree to the terms of payment and particpation process. Please contact us if you need to make special arrangements for payment, such as a corporate check etc. Email us at contact@heartlandinternationalfw.com

Do you limit the number of vendors at the show?

Yes - we are limited to a maximum total number of vendors (depending on the show venue, normally 15-20), and we also limit the number of vendors in each category.

When do we set up for the show?

Doors typically open for vendors 3-4 hours before the show. It is imperative that you arrive early to set up. Booth locations will be assigned and your table will be labeled. ALL SET UP MUST BE COMPLETE BY 3:00PM VERY LATEST. YOU WILL NOT BE PERMITTED TO SET UP ANY LATER THAN 3:00PM AND YOU WILL FORFEIT YOUR FEE. [Strictly Enforced] Please keep in mind there will be other vendors trying to park, unload, and set-up at the same time as you, and setup must be complete 2 hours before the show starts at 5:00pm each night. We recommend you arrive early, setup, then relax and go grab some coffee or brunch and come back for the show.

How many buyers/guests attend your shows?

Typically around 300-400 guests per day.
Please Upload 2 Professional Images Of Yourself [Selfies Not Acceptable]*

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Please Upload Your Logo For Marketing Purposes*

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Please Upload 4 Images Of Your Merch*

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Consent & Sign Below

Thank you so much for submitting your application! Before signing this form, please be sure to read over these last few pieces of information. HIFW is a Faith Based organization so please be mindful of products displayed and for sale. Heartland International Fashion Week will not be held responsible for lost, stolen or damaged products. We encourage you to take all valuables off the premises if you will be participating for multiple nights. Though the venue will allow vendors to keep set up between nights, it will be at your own risk. By signing below you agree to all the terms of this application.
Signature Required [Under 18 Legal Guardian Must Sign]*

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VENDOR APPLICATION

Consent & Sign Below