RULES & REGULATIONS FOR
WEDDING SHOW PRODUCTIONS
RULES & REGULATIONS ~ The following rules and regulations are part of the agreement by and between the vendor (the “Vendor”) and
G Events and Promotions, LLC. d/b/a Wedding Show Productions (“Wedding Show Productions”). Vendor shall be bound by such rules and
regulations set forth herein and by any such amendments, rules and regulations which may be established by Wedding Show Productions.
EXHIBITS ~ Wedding Show Productions reserves the right to determine the eligibility of any company or product for inclusion in exhibition space and may reject its inclusion at its sole discretion. Display material must be confined to the Vendor’s booth area. All booth items / decor must be free standing within the assigned booth or table space. Items are not permitted to be attached to walls or suspended from the ceiling unless pre-approved by the Event Organizers and scheduled prior to show set up. Placards, stickers, or other signs not directly related to the Vendor will not be allowed. No horn, bells or alarms will be permitted to be operated. No amplifiers, television receivers or loud speakers will be
operated in the Vendor’s booth area except with the written approval of the Event Organizers. Wedding Show Productions reserves the right to reject, eject or prohibit any exhibit in whole or part, or the Vendor or its representative, with or without giving cause. If the Vendor is ejected from the show, there shall be no return of any amount paid by the Vendor.
PAYMENT OF SPACE ~ The Vendor shall not be permitted to be placed in the exhibition space until full payment has been made.
SUBLETTING OF SPACE ~ The Vendor shall not assign or sublet, in whole or in part, the space allotted to the Vendor, or exhibit therein any programs or services other than those specified in the contract for exhibit space unless such is pre-approved in writing by the Event Organizers.
SALES OF MERCHANDISE ~ Merchandise sales will be permitted upon special request with the Event Organizers. In addition, the Vendor must
be in compliance with all state laws, taxes and alcohol laws as they apply and the rules and regulations of the Scottish Rite Consistory or the Hyatt Regency Coralville Hotel (the “Facility”) and the State of Iowa.
CARE AND STAFFING OF BOOTH SPACE ~ All displays must be set and the Vendor’s staff must be on duty no later than a half an hour prior to published opening hours of the show. The Vendor must staff the booth and remain open and at the booth until show close. The Event Organizers recommend two people to staff booths and no more than four depending on booth space. If this is not
possible, please let the Event Organizers know in order to make arrangements the day of the show.
NO GUARANTEE OF ATTENDANCE OR SUCCESS ~ Wedding Show Productions does not guarantee specific volumes or levels of attendance at the event. The Vendor shall not be entitled to any refund, in full or in part, of any amounts paid based on actual attendance level. Wedding Show Productions makes no guarantees as to the success or profitability the Vendor will experience from exhibiting, advertising, sponsoring or any other promotion with Wedding Show Productions.
TEAR DOWN ~ NO DISPLAYS ARE TO BE DISMANTLED PRIOR TO END OF SHOW.
CANCELLATION OF EXHIBIT SPACE ~ In the event of cancellation by the Vendor, less than 30 days prior to the show date, show fees or other fees will not be refunded.
USE OF EXHIBIT ~ Wedding Show Productions may, at its discretion at any time, use photographs, videos, logos, company names and
testimonials of the Vendor for its own publicity use.
PRIZES & GIVEAWAYS ~ All prizes and giveaways that have not been picked up by end of show or 14 days after show will become property of
Wedding Show Productions.
SAMPLING ~ The Vendor must comply with sampling and alcohol policies of the Facility and the State of Iowa at the Vendor’s expense.
LEAD LISTS ~ The Vendor agrees that the Wedding Show Productions lead list is property of Wedding Show Productions and is for use in
marketing participating vendors’ business. The Vendor agrees not to sell or lend the lead list to a non-participating vendor, person or business
of any kind, this includes other wedding shows/expos. Lead lists will be distributed to all paid show vendors within 14 days of shows end.
TRANSPORTATION COMPANIES ~ The Facility and Wedding Show Productions reserve the right to limit the number of transportation vehicles parked on the property. Vehicle space will be determined on a first come first serve basis.
DJ’S ~ Wedding Show Productions reserves the right to control the volume of the music. Please be considerate of other vendors.
NO GUARANTEE OF AMOUNT OF SHOW BAGS THAT WILL BE GIVEN OUT ~ Wedding Show Productions does not guarantee specific volumes or levels of the amount of show bags that will be given out at the event. Show bag stuffing purchasers shall not be entitled to any refund, in full or in part, of any amount paid based on the actual amount of show bags given out.
AMENDMENT TO RULES ~ Any and all matters or questions not specifically covered by the proceeding Rules & Regulations shall be decided solely by Wedding Show Productions. These standards may be amended at any time by Wedding Show Productions without notice and all amendments made shall be binding.
ATTORNEY FEES AND COSTS ~ In the event of the use of an attorney by Wedding Show Productions to enforce any part of this contract, all costs, including reasonable attorney’s fees will be paid by the Vendor.
LIMITATION OF LIABILITY ~ The Vendor agrees to hold the Wedding Show Productions, the Event Organizers, the Facility, and any of their
employees, volunteers, agents, and contractors harmless and blameless and will make no claim for any reason whatsoever for loss, theft, damage or destruction of property, nor for any injury to Vendor or Vendor’s employees, agents, or invitees. The Vendor assumes sole liability for losses or damages to Vendor equipment or property.
INDEMNIFICATION ~ The Vendor shall unconditionally indemnify and hold Wedding Show Productions, the Event Organizers, the Facility, and any of their employees, volunteers, agents, and contractors harmless from and against all losses, liabilities, costs, expenses (including but not limited to reasonable attorneys’ fees), damages, judgments, fines and penalties suffered or incurred by Wedding Show Productions, the Event Organizers, the Facility, or any of their employees, volunteers, agents, and contractors that in any way arise out of or relate to: (a) the Vendor’s participation in the Event; (b) the Vendor’s breach of this agreement; (c) any lawsuit, proceeding, demand or other dispute between the Vendor and any third party of any nature whatsoever; (d) the Vendor’s negligence, recklessness or willful misconduct; or (e) any other act or omission of the Vendor of any nature whatsoever, whether or not related to the Event, including but not limited to the violation of any law or ordinance.
CHOICE OF LAW ~ This agreement shall be governed by and construed in accordance with the laws of the State of Iowa.
NON-DISCRIMINATION CLAUSE ~ The Vendor agrees not to discriminate in any way against show attendees or other vendors on account of race, religion, creed, color, sex or age, physical handicap, gender identity and expression, sexual orientation or country of ancestral origin.