Port Macquarie Physie & Dance Club Registration 2025

Student agrees to…..

• Give your best at all times
• Participate for your own enjoyment and benefit.
• Comply with the standards of behaviour outlined in our policy manual provided
• Be responsible and accountable for your behaviour
• Not speak negatively about, or to, one another or the teachers
• Abide by our social media policy (see below)
• Show respect for your teachers and fellow dancers. Profanity, unsportsmanlike conduct, and or gossip will not be tolerated
• Arrive to class on time 
• Attend classes regularly 
• Notify the club at your earliest convenience if you will not be at class 
• Wear suitable clothing, as described below 
• Set mobile phones to silent in class time
• Keep hands off the mirrors
• Not hang or play on the ballet barres
• Any student who disrupts class or approaches a teacher, another student or parent with the intent to cause dissent or contravene the policies and procedures of Port Macquarie Physie and Dance may be dismissed immediately.
• Remember to smile, learn, and have fun in each class!

Parents agree to….

• Encourage children to participate and have fun.
• Focus on the child’s effort and performance rather than winning or losing.
• Never ridicule or yell at a child for making a mistake or losing a competition.
• Always place the safety and welfare of children above other considerations
• Be responsible and accountable for their behaviour
• Abide by our social media policy (attached)
• Be a good role model and keep it positive!  Negative or inappropriate language and/or behaviour will not be tolerated and may result in dismissal of both parent and/or student from Port Macquarie Physie and Dance
• Any parent/guardian or student who disrupts class or approaches a teacher, another student or parent with the intent to cause dissent or contravene the policies and procedures of Port Macquarie Physie and Dance may be dismissed immediately

CLASS UNIFORM 

To keep uniformity & equality in class, and to ensure that the teacher is able to correct students technique throughout class, one of the below uniform options MUST be worn:

• a leotard 
• a tight fitting tank top
• black bike shorts
• black 3/4 or full length tights 
• bare feet (foot undies are an option, speak to your teacher for more information)

Hair MUST be pulled back and out of the students face 

NOT REQUIRED/ALLOWED: 

• ballet skirts/wraps
• jeans
• skirts
• dresses
• jazz/ballet shoes
• socks (these are slippery & dangerous, we dance in bare feet)

 

PLEASE NOTE: If student arrives to class not compliant to the above uniform requirements, they will be asked to sit down and watch the class, rather than participate 

Port Macquarie Physie & Dance offers our own dance shorts, tank tops & leggings/tights for purchase. See your class teacher for more information 

CLASS ATTENDANCE

• If unable to attend class please notify us via Facebook Messanger and email us at info@portphysieanddance.com.au. Due to a tight timetable, no make-up classes are provided.
• Please bring a water bottle with your name on it to every class.  It is students own responsibility to remain hydrated
• No food or drink in the studio, besides water.
• Please ensure your child has been to the toilet before class. If a toilet break is urgent, children will only be allowed to break one at a time to avoid disruption.
• PARENT VIEWING: Parents are able to view students classes for the first term (Q1 2025) only. After that, there will be an open week at the end of each term which allows parents to come in and see how their child is progressing. *if there are any concerns regarding parent viewing please make a comment in the box at the bottom of this form and we will get back to you ASAP

 

ANTI-HARASSMENT, DISCRIMINATION AND BULLYING

Our club opposes all forms of harassment, discrimination and bullying, whether this is face-to-face, indirectly, or via communication technologies such as mobile phones and computers and social media. Further information regarding reporting of and dealing with harassment, discrimination and bullying can be found in our policy manual provided.

COMPLAINTS

If you wish to make a complaint, please contact info@portphysieanddance.com.au or arrange a suitable time to talk to the teacher directly.

All complaints will be taken seriously.
Both the person making the complaint (complainant) and the person the complaint is against (respondent) will be given full details of what is being said against them and can respond (give their side of the story). The matter will be formally considered and handled by the Committee.
Irrelevant matters will not be considered.
Decisions will be unbiased and fair.
Any penalties imposed will be fair and reasonable.
More serious complaints may be escalated to our National Body. Further information regarding the complaints procedure can be found in our policy manual provided.

SOCIAL MEDIA POLICY

Use of Facebook, Twitter, Instagram, LinkedIn, blogging and other social media outlets is Commonplace.  Parents and students are encouraged to use social media to post about their achievements at Port Macquarie Physie and Dance. However, parents and students need to be aware that behaviour on Social Media remains in keeping with the club’s code of conduct. Any comments or posts that may be obscene, defamatory, threatening, harassing, discriminatory, negative or hateful will need to be addressed. This includes comments towards other club members, judges’ decisions, club matters, APDA matters or complaints.

 

Parents and students should follow the following social media guidelines. Any inappropriate or slanderous remarks about Port Macquarie Physie and Dance on any social media site may be cause for immediate dismissal from the studio and club.

• Please use common sense and discretion when posting on social media
• You do not have permission to reveal any information that compromises Port Macquarie Physie and Dance.  By that we mean the sharing of personal information about the director, committee, staff, students and/or their families or any proprietary and/or confidential information is strictly prohibited.
• Students and parents should neither claim nor imply that they are speaking on behalf of Port Macquarie Physie and Dance.
• Use discretion when posting pictures, including those of other students.
• Never post anything that could compromise self-esteem of students.
• APDA owns the copyright to all choreography presented at the school. If you post videos of classes, rehearsals or competition performances, don’t post any choreography in its entirety. 
• Respect the law, including those laws governing defamation, discrimination, harassment, copyright and fair use.  
• Parents and students should never post negative comments about other schools, teachers, or events, including competitions, conventions and performances. 
• If it is brought to our attention that there has been improper use of social media, you will be asked to remove the content and if not done so immediately or if this continues to be a problem, it may result in immediate dismissal of the student.

APDA is committed to providing you with the highest levels of membership service. This includes protection of your privacy. We are bound by the sections of the Commonwealth Privacy Act (1988) which sets out principles concerning the protection of individual’s personal information. For further information, please refer to APDA’s Privacy Policy or contact us at info@physieanddance.com.au

This is your registration and member agreement between Port Macquarie Physie and Dance (the ‘school’) and you ‘the student'.

 

Definitions

Agreement means this Student Enrolment Agreement between you (the ‘student’) and us (the ‘school’).

Billing company or EFC means Educational Funding Company, Asia Pacific, (the Debit User) you have authorised by signing the Direct Debit Request and Direct Debit Request Service Agreement accompanying this agreement.

Course term means the duration of training you have chosen to complete in full.

Us or we or the school means Port Macquarie Physie and Dance

Student or you or your means the person entering into training at the school or parent or guardian if student is under 18 years of age.

 

By signing the attached Student Enrolment Agreement, you understand and agree that,

1.        The school obligates itself to furnish you with a competent instructor and suitable facilities for teaching lessons.

2.        You are purchasing enrolment at this School for the students listed on this agreement only for the full term as defined by the selected course term.

3.        Weekly or Fortnightly instalments do not equate to weekly or fortnightly training fees, rather, you have agreed to pay for the full course term in regular instalments over a set number of instalments.

4.        Enrolment provides the students with the opportunity to attend the specified number of classes weekly per the selected programmes only.

5.        Failure of the student to attend the appropriate number of lessons does not relieve you of your obligation to pay for the enrolment in full.

6.        Your payment schedule is not affected by the lessons schedule and/or attendance of the students listed on this Agreement.

7.        Any costs of collection incurred by the School or the billing company, including (without limitation) collection agency cost, court cost, solicitor’s fees on a solicitor/client bases, together with interest on the outstanding amounts at the rate allowed by the court from time to time and all other reasonable additional costs of recovery of the amount outstanding will be charged to you.

8.        You hereby represent that:

1.1     the students listed are physically fit to receive and participate in the prescribed course of instruction.

1.2     You and the students listed will faithfully comply with all the rules and regulations of the School and the association of APDA (Australian Physie and Dance Association).

Waiver and indemnity

9.        In all cases, you, the student, your executors, administrators, dependents and other personal representatives, hereby absolves and indemnifies the school and all their servants, agents, employees and other students or persons under the school control (the “indemnified”) from all liability howsoever arising for injury or damage (including but not limited to the students person, whether fatal or otherwise, property and personal belongings) however caused including by the negligence of the indemnified arising out of or participating in Physie or in connection with Physie or in any way caused by, or arising out of, any activity carried on by the indemnified.

10.     You understand that the practice of physie is potentially dangerous.

11.     You agree to occupy and use the premises of the school at risk to yourself and all students on the agreement and release to full extent permitted by law the school, the school’s instructors and its agents, servants, contractors and employees from all claims and demands of every kind in or resulting from any accident or damage to property or injury or death while undertaking training in physie with the school.

12.     Any person training in physie, or in activities connected with physie or participating in any activity carried on by this school are only allowed to do so on the distinct understanding that they do so entirely at their own risk.

13.     The student acknowledges that it is a condition of admission as a student to the school that the school is absolved from all liability, from injury or damage, however caused (whether fatal or otherwise) arising out of participating in physie or in connection with physie.

Notice of consumer rights

14.     You may cancel this agreement without penalty or future obligation within the cooling off period of 7 (seven) days from the date this agreement was signed by you. Down payments shall be fully refunded minus the cost of any lessons taken within the 7 days and the cost of any merchandise included in the course price (eg. Uniform)

15.     Cancellation after the cooling off period requires 14 days’ notice.

16.     Notice of cancellation shall be in writing by attending the School and completing a cancellation request form.

17.     The billing company is not permitted to terminate this agreement.

18.     The school may terminate your agreement and payments without notice.

19.     If a student listed on this agreement becomes disabled for at least 3 (three) months during the term and that disability is confirmed in writing by a physician, you have the right to suspend or terminate this agreement with respect to that student without early termination fees or cancellation.

20.     A student listed on this agreement moves or changes residence to a location more than 30 (thirty) kilometres from the School, or any other School operated by Port Macquarie Physie and Dance, you may be eligible for termination of this agreement with respect to the student involved, provide that you supply written evidence of the new permanent address and at least 30 (thirty) days advance written notice.  In this instance the school has the right to elect that you transfer your training to an affiliate school if one exists.

21.     Applications to suspend this Agreement will be considered according to the specific circumstances below.

1.1       Your payments with the billing company must be current and up to date.

1.2       Applications to suspend this Agreement must be submitted in writing to the School prior to the student/s absence.

1.3       If approved, the suspended period (including all payments scheduled within this time) will be added to the previous completion date of this Agreement.

1.4       Approval is at the sole discretion of the school.

22.     If the School is closed for 1 (one) month or more over the normal training period, you are entitled to your choice of either an extension of the Agreement or prorated refund, except if the closing is not the fault of the facility; in which case the choice of remedy is the School’s.

Photo, video and audio release

23.     You and the student agrees that the School may take photographs and may make video and audio material of Student’s classes and events, and that these materials may be used for display, promotion and/or advertising, or sold for profit, and the Student hereby waives any compensation to which they may otherwise be entitled for appearing in such materials.

24.     Photographs posted to the Schools social media sites become the property of the School and you relinquish any rights to determine the use of said photographs.