Please read the information below and sign at the bottom that you understand the details.
Setup / Breakdown / Cleanup:
Due to road closures, if you need to bring a vehicle directly to the Kids' Area you must arrive no later than 7 am on Saturday. You can arrive either Friday, May 9 between 5 pm and 8 pm OR Saturday, May 10 between 5 am and 7 am. Unless your vehicle is part of your activity, all vehicles must be removed from the Kids' Area by 8:15 am.
Alternatively, if you can carry your activity onto the site you can arrive between 7 am and 10 am. There will be rolling and fixed road closures starting at 7 am, and you may have to park a half mile from the site and walk. Absolutely no vehicles will be able to reach the Kids' Area if you arrive after 7 am Saturday.
It is strongly suggested you arrive either Friday or Saturday morning before 7 am.
Activities must be set up and open at 10 am and must remain open and staffed until at least 3 pm.
You are responsible for cleaning up the space you occupy. Every item you bring must be removed by you. You cannot leave debris, boxes, etc. at your space.
Parking: Designated parking areas will be provided for vendors. Location will be communicated to you closer to the Festival date.
Advertising: Vendors will be listed in the Festival program booklet (distributed at the Festival) and on the Festival website. Applications received after March 10 cannot be guaranteed a listing in the program booklet.
GENERAL RULES & REGULATIONS FOR ALL VENDORS:
We reserve the right to determine the location of booths to maximize variety of vendors.
Any electric generator used on site must be quiet so as not to distract the stage performances or neighboring vendors. Festival Management will have sole discretion in determining if any electric generator is noisy and may order its removal from the Festival area. No loud speakers, amplified boom boxes, or portable bullhorns are allowed.
Vendors asked to leave the festival for unacceptable behavior will forfeit their fees and will not be allowed to attend future festivals.
All activity must be contained within your booth space. Solicitation, sales, or distribution of materials outside of a booth space is strictly prohibited.
Any points not covered elsewhere in this document are subject to settlement by Festival Management.
Vendor is responsible for any harm, bodily damage, or property damage from or to their equipment, materials, employees or volunteers.
In the event of unforeseen problems at the site, I agree to comply with the requests of the Festival Management or public officials (police, fire) to alter operations or move to another booth space as deemed necessary by these authorities. Vendor agrees to indemnify and hold the City of Winterville and Winterville Marigold Festival, Inc. harmless for any claims, losses, or liabilities arising from vendor's acts, omissions, negligence, or misconduct.
The City of Winterville and Winterville Marigold Festival, Inc. or its agents or assigns are not responsible for any personal injury to the exhibitor or its agent or for the safety of the exhibits against theft, fire damage, accidents or other causes. The exhibitor is encouraged to take all steps, measures, and precautions as necessary to protect its agents, exhibits, displays and property against all possible injury, damage, loss or destruction, during set-up and breakdown, during festival hours, and during non-festival hours.
With my signature I affirm that I have read and agree to the terms of the Vendor Application, understand them, and will comply with these terms and all Festival logistics requirements. I understand that any violation of these rules and regulations will void the agreement for booth space, and vendor will forfeit all moneys which have been paid. The Winterville Marigold Festival reserves the right to terminate the agreement for booth space. Written notice to terminate the agreement is not required.
With my signature I hereby release and agree to hold harmless the Winterville Marigold Festival, Inc., the City of Winterville, and any volunteers from any damage to the undersigned’s property or any personal injury which he/she or helpers may sustain while participating in the Marigold Festival.