Moonlight Monster Market - Vendor application

  • Moonlight Monster Market - 2025

  • Event Information

    Venue -Highmark Brewery

    Address - 390 Kings Hwy, Fredericksburg VA, 22405

    Date - Oct 24th, 2025

    Time - 5pm-10pm

    Outdoor Only

    Event Features

    vendors, beer, costume contest

    Important Information

    This is a night market, you will need to bring lighting for your booth!

    Due to the nature of the venue you may be able to drive close to your booth for set up but it is highly suggested that you come prepared with a wagon to help move your items.

    Brought to you by TRC Events - Kristen & Tim Hudgins

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    • Application Process 

    • The Application Process

      Each vendor in a category must offer something unique to them that will set them apart from others. For example We will not approve 2 cookie decorators unless their cookies are very different.

      If your application is accepted you will be contacted via email.

      You will be sent to a second form where you will review the vendor contract, view the map, choose your booth space and make payment for your space.

      Payment is needed to securee your space. If you wait to pay you risk your space being taken by someone else. 

      Once payment is made you will be sent the Vendor Spotlight form. This is where you provide information about your business to be used for advertising. This information will be posted in each Facebook event page and website. Any social links you provide in that form will also be added. If you have already filled out this form there is no reason to do it again unless you would like to update your information.

      Within 2 weeks of each event you will recieve an email from us with an updated map, full list of vendors, set up times and instructions, etc.

      Thank you so much for your interest in our events! We look forward to working with you!

    • Event Advertising 

    • Event Advertising

      - 150+ Facebook groups/pages

      - Nextdoor app

      - Macoroni Kid

      - B101.5 Community Calendar

      - 99.3 Community Calendar

      - Free Lance Star Community Calendar

      - Eventbrite

      - TRC Events Facebook, Instagram, Twitter, and website

      - Discord local groups

      - Reddit local groups

      - Printed flyers in local stores

      - Signs in local neighborhoods

      - Yard signs around the area leading up to the event

      - Paid digital advertising on Facebook and Eventbrite

    • Food Vendors 

    • Food Vendors

      All food vendors must have a proper food vending license from the Health Department. This must be provided to TRC Events 30 days prior to the event.

      You must also supply a Certificate of Insurance naming TRC Events as additional insured 1 week prior to event.

      Food Trucks

      Food trucks refer to vendors who opperate out of a mobile unit only, NOT table and tent set-ups.

    • "Special" Vendors 

    • "Special" Vendors

      These vendors include but are not limited to face painters, caricature artists, balloon twisters, gem sifting, fairy hair, etc

      NO we do not pay you to come to our event. If you want to be included you will be treated as any other vendor. You will need to pay the vendor fee and sell your services to customers during the event.

      If you fall under this category please apply as "Vendor/Crafter" on the next page.

      "Special" vendors VS Entertainment

      "Special" vendors usually service 1-2 customers at a time. Often selling a service instead of a product.

      Entertainment is easily accessible to everyone at the event. Usually something people can listen to, watch, smell, etc from a distance. Something many people can participate in at the same time.

       

    • "Everything" Vendors 

    • "Everything" Vendors

      These are vendors who sell many items.

      For example: Tumblers AND shirts AND bags AND jewelry AND stickers AND this AND that.

      These types of vendors will NOT be approved UNLESS you have a specifc style, uniqueness, or aestetic. 

      If you are one of these vendors but still want to be part of this event you will need to limit your selection of items. If you do not specify a uniqeness or select items you will not be approved.

       

    • Refund Policy 

    • Refund Policy

      1. No Refunds for Any Reason: We understand that circumstances may arise that lead to reconsideration of your plans. However, please be advised that we do not offer refunds under any circumstances. This policy ensures consistency and fairness for all our customers.

      2. Event Canceling & Rescheduling: In the rare event that we must cancel or reschedule an event for any reason, rest assured that your payment will not go to waste. Instead, it will be credited to a different upcoming event. We are committed to ensuring that you receive the full value of your investment with us. We appreciate your understanding.

    • Booth Options

      Once approved as a vendor you will be able to finalize your booth options before making payment.

      Outdoor

      Single (10x10) - $65

      Double (10x20) - $120

      Food Truck

      10x20 - $=120

    • All information on this application is important.

      If you do not follow the directions for the 1st question on the 3rd page there is a high likelyhood that your application will be denied.

       

      Organizer Contact Information

      Kristen Hudgins 540-907-1953

      TwistedRainbowCustoms@gmail.com

      Tim Hudgins 540-907-6735

      HudginsHS@gmail.com 

      Vendor Facebook Group - https://www.facebook.com/groups/935596344060555 

      TRC Events Website - www.trcevents.com 

  • Contact information

    This information will be asked for again on the payment form (once approved) to make sure we have everything squared away on our end.
  • Format: (000) 000-0000.

  • Your address is not required. This is just for us to understand how far vendors are coming for this show.

  • Organizer Contact Information

    Kristen Hudgins 540-907-1953

    TwistedRainbowCustoms@gmail.com

    Tim Hudgins 540-907-6735

    HudginsHS@gmail.com 

    Vendor Facebook Group - https://www.facebook.com/groups/935596344060555 

    TRC Events Website - www.trcevents.com 

  • Vendor/Crafter

  • "Everything" Vendors

    These are vendors who sell many items.

    For example: Tumblers AND shirts AND bags AND jewelry AND stickers AND this AND that.

    These types of vendors will NOT be approved UNLESS you have a specifc style, uniqueness, or aestetic. 

    To better your chances of being approved please be specific and selective about the items you will be bringing. It also helps if you describe the aesthetic of your items.

    Using tumblers as an example: Are they sublimation, resin, glitter, fabric? Are you using popular designs, original artwork etc?

    If you would like to send pictures to help your consideration please send them to Kristen at twistedrainbowcustoms@gmail.com

  • Organizer Contact Information

    Kristen Hudgins 540-907-1953

    TwistedRainbowCustoms@gmail.com

    Tim Hudgins 540-907-6735

    HudginsHS@gmail.com 

    Vendor Facebook Group - https://www.facebook.com/groups/935596344060555 

    TRC Events Website - www.trcevents.com 

  • Reseller

    A limited number of resellers will be approved for this event.

  • Organizer Contact Information

    Kristen Hudgins 540-907-1953

    TwistedRainbowCustoms@gmail.com

    Tim Hudgins 540-907-6735

    HudginsHS@gmail.com 

    Vendor Facebook Group - https://www.facebook.com/groups/935596344060555 

    TRC Events Website - www.trcevents.com 

  • Direct Sales/MLM

    Direct sales companies will be limited to 1 rep per company per event. These spaces are NOT given on a first come, first served basis! Please send pictures of your set-up to Kristen at Twistedrainbowcustoms@gmail.com to help your chances of being approved.

  • Organizer Contact Information

    Kristen Hudgins 540-907-1953

    TwistedRainbowCustoms@gmail.com

    Tim Hudgins 540-907-6735

    HudginsHS@gmail.com 

    Vendor Facebook Group - https://www.facebook.com/groups/935596344060555 

    TRC Events Website - www.trcevents.com 

  • Food Vendor

    If you are unsure on if you need a food vendor license please contact your local Health Department.

  • Organizer Contact Information

    Kristen Hudgins 540-907-1953

    TwistedRainbowCustoms@gmail.com

    Tim Hudgins 540-907-6735

    HudginsHS@gmail.com 

    Vendor Facebook Group - https://www.facebook.com/groups/935596344060555 

    TRC Events Website - www.trcevents.com 

  • Food Trucks

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  • Organizer Contact Information

    Kristen Hudgins 540-907-1953

    TwistedRainbowCustoms@gmail.com

    Tim Hudgins 540-907-6735

    HudginsHS@gmail.com 

    Vendor Facebook Group - https://www.facebook.com/groups/935596344060555 

    TRC Events Website - www.trcevents.com 

  • Commercial Sales

  • Organizer Contact Information

    Kristen Hudgins 540-907-1953

    TwistedRainbowCustoms@gmail.com

    Tim Hudgins 540-907-6735

    HudginsHS@gmail.com 

    Vendor Facebook Group - https://www.facebook.com/groups/935596344060555 

    TRC Events Website - www.trcevents.com 

  • Entertainment

    IE: Singer, band, DJ, fire dancer, etc. Things like face painters, caricature artists, balloon twisters, etc DO NOT count. Go back to the previous page and choose "Vendor/Crafter".

  • Organizer Contact Information

    Kristen Hudgins 540-907-1953

    TwistedRainbowCustoms@gmail.com

    Tim Hudgins 540-907-6735

    HudginsHS@gmail.com 

    Vendor Facebook Group - https://www.facebook.com/groups/935596344060555 

    TRC Events Website - www.trcevents.com 

  • Sponsor

  • Thank you so much for your interest in being a sponsor for this event!

    Please close out of this form and head to our website to find the correct form!

    www.TRCevents.com 

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  • Organizer Contact Information

    Kristen Hudgins 540-907-1953

    TwistedRainbowCustoms@gmail.com

    Tim Hudgins 540-907-6735

    HudginsHS@gmail.com 

    Vendor Facebook Group - https://www.facebook.com/groups/935596344060555 

    TRC Events Website - www.trcevents.com 

  • Mailing List

  • You must've gotten here on accident!

    Since you're already here go ahead and click on this link to get to the correct form.

    Mailing List Link

    Thank you!

     

    Organizer Contact Information

    Kristen Hudgins 540-907-1953

    TwistedRainbowCustoms@gmail.com

    Tim Hudgins 540-907-6735

    HudginsHS@gmail.com 

    Vendor Facebook Group - https://www.facebook.com/groups/935596344060555 

    TRC Events Website - www.trcevents.com 

  • "Special" Vendor

  • You must've gotten here on accident!

    Click "Back" to return to the previous page.

     

    Organizer Contact Information

    Kristen Hudgins 540-907-1953

    TwistedRainbowCustoms@gmail.com

    Tim Hudgins 540-907-6735

    HudginsHS@gmail.com 

    Vendor Facebook Group - https://www.facebook.com/groups/935596344060555 

    TRC Events Website - www.trcevents.com 

  • Socials

    This is not required and will be asked again later in the approval process. However, providing socials now helps your chances of getting approved over similar vendors. You don't need to link everything, just your most used.

  • Thank you so much for your interest in this event.

    Please contact us at any time if you have any questions!

     

    Please allow up to 2 weeks for application processing.

     

    Have you checked our website to see what other events you can be part of?

    After you click "Submit" be sure to check out www.TRCevents.com 

     

     

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