Team Room Request - 2025 VA Scholastic Ch

TEAM ROOM SIGNUP closes at midnight on Wednesday, March 5th.

Please complete this form and make your payment to request a room for the 2025 Virginia Scholastic & College Chess Championships.

Requests will be filled based on a combination of: 1) the number of rooms provided to us by Monticello HS (we expect about 15-20 rooms); 2) the size of your team or combined teams; and, 3) the date and time we receive your request and payment. Teams that withdraw their team room request by March 5th will receive a full refund, teams that withdraw their request after March 5th will not receive a refund.

The minimum number of players needed to make your request is 10. They do not need to all be from the same school--e.g., 2 or more schools may combine to get a room. We expect the Team Rooms will be available starting Friday night. Room keys are retained by the school, Room keys will not be provided to team points of contact.

You will be required to pay a Team Room Deposit of $100 when you complete your Team Room Request. We will return $25 of your deposit a few days after the tournament, if your room is left in good condition. We will use the other $75 of your deposit to purchase a $75 Gift Card for educational supplies that we give to the teacher who owns your room ... as a "thank you" from your team or group.

Team Information

Team Name:*

Enter your Team's name here (e.g. Jonesville Elementary)

Will more than one team use this room?*

No, we will have only 1 teamYes, we plan to have more than 1 team

Other Teams:

Add the names of other Teams that will share this room with your team

Total Number of Players?*

Enter the total number of PLAYERS that will use the room. Do not include parents or coaches

Primary Point of Contact (must be an adult)*

PrefixFirst NameMiddle InitialLast NameSuffix

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

E-mail where we can reach you*

Your Phone Number*

###-###-####

You must acknowledge the following:*

The adult responsible for the room will be required to sign a statement acknowledging their responsibilities to control players and ensure the teacher's room is restored to its starting condition.The school will periodically check Team Rooms. Abuse of a room is grounds to lose use of the room for the remainder of the tournament.The Team must bring GARBAGE BAGS in which to put all trash they generate. At the end of the day, the team should expect to have to carry-out their trash to the designated dumpster or trash drop-off location.