Vendor Form

 Relay for Life's 3rd Annual Cruise for a Cure: Vendor Show Details

Event Date:

- Date: May 11th, 2025
- Time: 11:00 AM - 3:00 PM (Vendor show hours)
- Location: Veterans Memorial Arena Parking Lot, West Fargo

Vendor Setup and Breakdown:

Set-up Time:

- Vendors can begin setting up at 9:00 AM.
- All vendors must be set up before the event starts at 11:00 AM.

Vendor Vehicles:

- Be aware that car show participants will begin arriving at 10:00 AM.
- Please move all vendor vehicles by this time to avoid congestion.

Event Hours:

- Vendor Hours: 11:00 AM – 3:00 PM
- Vendors are required to remain set up until the event concludes, unless they sell out of product.

Breakdown:

- Vendors are required to stay until the end of the event unless the product is sold out.
- No early breakdowns are allowed.

Vendor Booth Details:

Booth Fee:

- The cost for a vendor booth is $100, which includes a 10x10 booth space.

- Vendor fees include one free Cruise for a Cure T-Shirt (select T-Shirt size below).
- All vendor fees will be donated directly to the American Cancer Society.
- Payments are due by May 1st, unless otherwise noted.
- Once your application is approved, you will receive an email with instructions on how to submit your payment.

Booth Setup:

- You must bring your own tables, chairs, tents, and equipment.
- The event cannot provide any of these items.

Tent Requirements:

- All tents must be weighted and secured properly to prevent accidents.
- Wind or unpredictable weather may create a safety hazard if tents are not secure.
- Event organizers reserve the right to require heavier weights or more secure installations.

Vendor Space:

- Vendors must keep everything within their assigned footprint (10x10).
- No items may extend beyond the designated area.

Tax Information & Product Guidelines:

Tax ID:

- Vendors are responsible for their own tax information.
- Please provide a valid Tax ID when requested on the application.
- Direct Sales Companies must indicate "Direct Sales" in the tax ID field.

Product/Service List:

- Vendors are required to submit a list of all products or services they plan to provide.
- The event coordinators will do their best to avoid duplication of products, so this list helps ensure a variety of offerings.

Event Expectations and Miscellaneous Information:

Vendor Participation:

- This is the 3rd Annual Cruise for a Cure event.
- The event is expected to fill the entire Veterans Memorial Parking Lot with over 200 cars, numerous vendors, and food trucks.
- It is a large outdoor event, and weather conditions are unpredictable.

Refund Policy:

- As this is an outdoor event, there will be no reimbursement of booth fees unless the event is canceled due to extreme circumstances (e.g., weather conditions).

Vendor Conduct:

- Vendors are expected to be courteous and professional. Your contribution helps make this event memorable!
- Non-compliance towards any rules or regulations may result in removal from the event.

Contact Information:
- For any questions or further details, please reach out to:

Jasmine Dill at wfcruiseforacure@gmail.com

Thank you for your interest in making this a memorable event in support of Relay for Life’s mission! Your application approval or denial will be emailed to you within 3 - 5 business days.

By signing this form, I understand that this is in no way a guarantee of the organization's acceptance of my application as a vendor.

I hereby acknowledge my compliance with the rules and regulations of the organization including the cleanliness and maintenance of my surroundings as well as the premises and our conduct towards others.

I understand that I shall be liable for my own liability insurance and the organization shall not be responsible for any damage, injuries, cost or death to our person or property that my be incurred during the time of the event.