PARKING:

FREE Vendor Show Parking Pass: Valid all day for days that Vendor shows are being held in Sylvan Beach. Note: Corvette Show Weekend- Parking only Valid at Carello's Corner. You may pay village rates and park at Sunset Parking Lot, but the FREE Pass is invalid, and you will be ticketed.

You may purchase a Fun in the Sun Pass from the Village Clerk for $30. Price Subject to Change. - This pass is Valid for Parking all of the 2024 Season and not only for Vendor Shows 

More Info here: https://www.villageofsylvanbeach.org/fun-sun

Placing initials below means that you understand where Free Parking Pass is Valid For Vettes At The Beach

Requests are just that... REQUESTS! We will do our very best to accommodate everyone. 

What types of requests can be made?

1.) Accessible Vendor Spots. We can do our best to place you as close to the walkway as possible. You will need to display both your Vendor Parking Pass & Handicap Accessible Parking Pass in your vehicle visibly for parking attendants to see.

2.)Placement: If would prefer to be next to someone, or better yet, NOT next to someone, request that. 

** Location will be solely what's best for the show's needs and the timing of when the requests come in.

Do you agree to let SVBRA (OLESMA) use photos from your social media outlets? This is for advertising purposes only. 

All Sylvan Beach Vending Shows are held Outdoors. Shows will be held rain or shine; we will not cancel a show in advance. No credits or refunds will be issued if you decide not to participate in a show due to weather. Credit or refunds will not be issued if we cannot host a show due to hazardous weather conditions. These shows are highly advertised via Facebook, Radio, Newspapers, Etc. Be Prepared for the possibility of bad weather.

To protect your tent, it must be sturdy enough to withstand harsh weather. You MUST Stake your tent to the ground. We recommend using weights or sandbags for all shows.

Sylvan Verona Beach Resort Association (OLESMA)

VENDOR AGREEMENT

1. Vendor spots will be located as directed by the vendor coordinator.

2. All vendors must cease sales at the time posted for show end each day.  All fixtures, vehicles, etc. Must be removed from the park no later than 8 p.m. at the end of the event.

3. Once a vendor is approved, they are approved for the season, IF AND ONLY the type of merchandise being sold does not change. Any changes in the merchandise being sold must be resubmitted to the SVBRA for approval no later than 48 business hours before the event.

4. Vendors are NOT allowed to "share" a space.

5. No Refunds will be given once a vendor has been approved and payment has been submitted.

6. All persons and activities must comply with all applicable Village, State, County, and Federal laws and statutes.

7. Vehicles may enter the park at the minimum amount necessary to load or unload displays or other approved items. ** Only Certain Locations have the ability to enter the green. Vehicles may be parked in the south end of the village's main parking lot for free. A copy of the parking pass must be displayed on the vehicle dash.

8. All vendors, performers, concessionaires, etc., must take all their garbage out. Visitors or residents may only use village waste containers.

9. No shrubbery, trees, benches, waste containers, or other park property shall be moved or disturbed.

10. No food or drinks are allowed for sale in the park without specific authorization. Alcohol beverages may not be consumed, possessed, or offered by anyone in the park if approved.

Food Vendors Must provide a Certificate of Insurance naming the following as additionally insured: The Village of Sylvan Beach 808 Marina Drive Sylvan Beach, NY 13157, and OLESMA, Inc. PO Box 515 Sylvan Beach, NY 13157. Minimum limit of $1,000,000 occurrence/$ 2,000,000 aggregate. Along with this, a 30-day Notice of Cancellation.

11. No gambling is allowed in the Park. You may not collect information about guests and raffle something at a later date.

12. All vendor activities, musical performances, etc., are prohibited after 11:00 p.m.

13. The SVBRA reserves the right to prohibit the use or further use by any vendor or activity that violates the conditions of use or is not in the Village's best interests. This determination can be made by the SVBRA, Mayor, Village Administrator, or Codes Enforcement Officer.

To the fullest extent permitted by law, VENDOR will indemnify and hold harmless The Village of Sylvan Beach and/or Sylvan Verona Beach Resort Association (OLESMA, Inc.) The Board of Directors and its agents, successors, and/or assigns, shall not be liable for any damages whatsoever, including property damage and/or personal injury to any Vendor, its agents, employees, guests, successors, and/or assigns, which may occur on or about any part of the Village of Sylvan Beach being used for the “Sylvan Beach Vendor Shows” regardless of how such injury or damage may have occurred, including death. The vendor waives any claim against The Village of Sylvan Beach and/or Sylvan Verona Beach Resort Association (OLESMA, Inc.) The Board of Directors for any liability, damages, or expenses arising out of any claim for injury or damage to any person(s) or property or of any kind whatsoever, together with all costs in connection with the defense, including attorney’s fees.

The vendor agrees to indemnify and hold The Village of Sylvan Beach and/or Sylvan Verona Beach Resort Association (OLESMA, Inc.) The Board of Directors, its employee, agents, successor, and /or assigns harmless regarding any injury or damage to any third party or property resulting in whole or on the part from Vendors use of or presence at the subject premises.

ELECTRONIC SIGNATURE AGREEMENT:

You are signing this Agreement electronically. You agree your electronic signature is the legal equivalent of your manual/handwritten signature on this Agreement. By signing using any device, means, or action, you consent to this Agreement's legally binding terms and conditions. You further agree that your signature on this document (hereafter referred to as your "E-Signature") is as valid as if you signed the document in writing. You also agree that no certification authority or other third-party verification is necessary to validate your E-Signature and that the lack of such certification or third-party verification will not affect the enforceability of your E-Signature or any resulting agreement between you and SVBRA and The Village of Sylvan Beach. You are also confirming that you are authorized to enter into this Agreement.

Please click the link:

Q&A Link

If you have additional questions after reading the information provided from the Q&A Link above, contact Logistics Coordinator: Brittany Farnach-Brockway

BLFBROCKWAY@GMAIL.COM

We welcome you to advertise the show.  

It is very important that you turn the commenting off or be sure to post that I am the only event coordinator and not to respond to others.

Don't let others be scammed.