Vendor Application

Handmade, Homegrown, Food truck & limited direct sales.

Please complete all fields of this application. There is a vendor fee of $40 for each event that must be paid to be considered a vendor.

VENDORING - GENERAL

* Homegrown vendors must be residents of Ontario and products must be produced within a 100km radius of the Town of Watford.

Vendor priority will be given to vendors residing within the Township of Warwick.

Priority will be given to vendors selling agricultural products.

There will be no sale of live animals.

No sale of illegal or recreational drugs.

All vendors are expected to provide their own table, table covering, tent (optional) and signage indicating product and/or company name. A 10 ft. x 10 ft space is provided to each vendor.

Vendor booths should be clean, thoughtfully presented, and accessible to shoppers.

All Vendors are expected to begin setting up no earlier than 2:30PM, and completed no later than 3:45PM, before the Market opens. Any vendors who fail to arrive for set-up during the specified time, forfeit their spot. Vehicles must be off the designated Market area no later than 3:45PM. This is to ensure the safety of pedestrian shoppers who may arrive early.

Vendors may not begin to take-down their stall until the Market closes at 8:00 pm.

Vendors are expected to keep their booth space clean, removing any trash at the end of each Market.

Vendors are required to have weights (such as cinder blocks, sand bags, etc.) to secure their tent.

Booth spaces will be assigned by the Market Organizer, as spots will be allocated to ensure a successful Market mix.

The Watford Summer Market, nor A-Z Events , nor the township of Warwick will not be held liable for vendors selling items that infringe upon or break copyright or liable laws.

No Vendor may move the barriers. Failure to adhere to this rule may result in expulsion from the Market.

Once you have filled out this form and been selected as a vendor, you will be sent an approval email. Your space is not secured until your approval has been paid in full. Please note, we will not hold any spaces or accept partial payments.

Our loyalty program:

Offers a sweet deal - book and attend five markets with us, and the sixth one is on the house! Once you've enjoyed that sixth market, we'll reimburse you for it. It's our way of saying thanks for your ongoing support and dedication to our markets. Your loyalty means the world to us, and we can't wait to reward you for it.

This agreement is to verify your participation in one or more of A-Z Events.

Vendors are permitted to bring displays and stands. We encourage vendors to be as unique as you please with your display.

A- Z Events / Watford Summer Market /The Township of Warwick are not liable or responsible for any accidents or incidents that occur while vendors, volunteers or patrons are on the event ground. In addition, A-Z Events assumes no liability or responsibility for any effects small business vendor products may have on patrons. Each vendor holds responsibility and liability for their own products and product effects.

A-Z Events are voluntary and vendors reserve all rights to their products and services as well as payment received for these products and services.

Payment shall be made directly through Etransfer. Please contact event coordinator with payment questions.

Registration fees are non-refundable. In the event of a proven accident, riot, strike, epidemic, an act of God or any other legitimate condition or occurrence beyond their respective control, the Market will be rescheduled for a date to be determined. In the event this event is canceled by A- Z Events this contract is null and void and vendors will receive a full refund.

Small business vendors are entitled to use the name, likenesses, and other promotional materials provided for the Market. Your signature verifies your consent to these terms.

Full Name*

First NameLast Name

Business Name*

Full Business Address*

Street Address

Street Address Line 2

City

The Market will include the following Product Categories. *

A. Agricultural – fruit and vegetables, plants, shrubs, trees, flowers, honey, maple syrup, preserves, sauce, meat, fish, poultry and eggs, soap, dried soup and other mixes, soils, manure, firewood, fleece, wool, fence posts, animal feed, grains, etc. B. Baking- bread, rolls, buns, muffins, cookies, fruit, pies, cakes, pastries, meat pies, etc. C. Arts and Crafts – must be hand-made by the vendor using his or her own skill, artistry and training to produce a new, unique and original product.

Phone Number*

Area CodePhone Number

E-mail*

Please select events you would like to attend:*

Heavy Products space, park directly behind booth. Additional $20

Needed

PLEASE WAVE OUR FEES, WE ARE:

Not For Profit (REGISTERED)Junior Vendor (UNDER 18)

Website or Socail site you would like shared

Please provide a description of your business and the products that you sell. Tell us what makes your business unique and special.*

Please attach upto three photos of your products *

Browse Files

Tent and table rentals available. Fee is per event and rental will be set up upon arrival.

1x Table $10 per event2x Tables $20 per eventTent Rental $15 per event

SELL OR DISTRIBUTE

No person shall:

• Sell or distribute anything at the Market except in accordance with the Vendor Agreement or as sanctioned by the Market Organizer;

• Sell a product that is not a high-quality, wholesome product, as determined by the Market Organizer;

• Sell or distribute anything from tables or display shelving that are not clean, neat and safe as determined by the Market Organizer;

• Sell fresh or cured meat, fresh or smoked fish, poultry, cheese or other prepared foods intended for consumption except with the express approval of the appropriate health regulator/agency/Ministry;

• Sell or distribute any homemade or commercially produced food products without a label indicating the producer’s name and address;

• Sell or distribute food products except that which can be conveniently washed, without the products being covered by wax paper or other covering to protect the product from flies, dust, or other contamination;

•Place any food so that it may be subjected to pollution from animals, birds or any other source unless authorized by the Market Organizer;

•Expose or offer for sale at the Market any items which are in any way unsound, unsafe or unfit for human handling, consumption, considered second grade goods, or which fail to conform to applicable health protection grading or packaging legislation and regulations thereunder.

FOOD SAFETY AND ELIGIBLE PRODUCTS:

•All vendors of food products must familiarize themselves and comply with the Ontario Health & Safety Information and Guidelines.

•Food Vendors MUST have their names, farm location, and product names posted prominently in their booth.

•Food product descriptions shall contain no misleading information. Proper labelling and signage with POINT OF ORIGIN is required for all food products as per the Ontario Food Safety guidelines.

•Certification is REQUIRED for all products labelling ORGANIC. A written statement and documentation of farming practices is required.

•It is against the law to sell uninspected meats, unpasteurized milk, or ungraded eggs.

•Market food vendors must continue to ensure that the food is manufactured, processed, prepared, stored, handled, displayed, distributed, transported, sold or offered for sale in a manner that ensures the product is not a health hazard. Vendors not able to meet this requirement may receive notice from the Lambton Health & Safety board and may be subject to removal from the Market by the Community Services Department.

•Food vendors must inform Public Health Units in advance when they plan to begin operating. The LPHU food safety form must be submitted and approved.

•For Prepared Food Items - products must clearly state the vendor’s name and applicable address, ingredients and size (weight, count, volume as necessary) as required by all applicable health regulations. Compliance with these regulations is the sole responsibility of the vendor. The Watford Summer Market Market cannot beheld liable for mislabeled food products.

•Food vendors will sell ONLY high-quality products that comply with health regulations. If a product does not meet overall market standards for quality and freshness, the Market Organizer reserves the right to request that the product be withdrawn from the booth immediately.

•ALL Food Vendors will be required to submit their LPHU Special Events Food Vendor Form as part of their vendor application. Food Vendors who fail to meet the LPHU food safety requirements will not be approved as vendors.

•Vendors selling food products are REQUIRED to submit a copy of their insurance policy to the Watford Summer Market

FOOD VENDORS; Please attach a copy of your "Notice of Intent to Operate as a Market Vendor Form" PDF available below. You must also CC us in your copy to the health unit.

Browse Files

I have read and agree with all of the terms outlined in the vendor rules*

I agree

I understand the vendor fee is, non refundable nor transferable to another date. In the event I need to cancel, I forfeit my vendor fee.*

I agree

Do you give permission for pictures of your booth at the event to be used on our website and Facebook page for promotional purposes?*

Yes

A-Z Events Watford Summer Market 4pm-8pm (Outdoors)