After School Program Enrollment Form

Welcome to Collingwood Park State School P & C OSHC 2025 . To assist us in providing your family with the best possible care, we would appreciate if you could complete the following forms as accurately as possible. All of your information collected will be treated confidentially and used in accordance with our service policies on privacy and confidentiality.

This form must be returned fully completed before your child/children can attend OSHC.

Before School Care: 6:00am- 8:30am

Permanent $ 22.00
Casual $24.00
Walk in $25.00

After School Care: 3:00pm - 6:00pm

Permanent $ 27.00
Casual $29.50
Walk in $30.50

Vacation Care/Pupil Free Days 6.00am-6:00pm

Permanent $ 75.00
Casual $80.00
Walk in $85.00

Please complete and submit one form per student being enrolled in the Before and After School Program.

Parent's Name*

First NameLast Name

Phone Number*

Area CodePhone Number

Parent's Email*

Student's Name*

First NameLast Name

CHILD'S Grade 2025*

Effective date for enrollment OSHC School Program*

Please indicate the month and day that this agreement is to take effect. For example, if you will be using the OSHC Program from the first day of school, enter 28/01/2025.

Indicate the day(s) that you anticipate utilizing the Before School Program:

Indicate the day(s) that you anticipate utilizing the After School Program:

Type of booking you require please click below: A casual booking does not guarantee a place and depends upon ourdaily numbers.*

CasualPermanentCasual days with alternative permanent daysPermanent days with alternative casual days

Please type any further requirements for your bookings.

Please note any known allergies/ Medications:*

Please specify each person, including the name of family, who have permission to pick up your child from the After School Program.

Authorized Person 1:*

First NameLast Name

Email address:*

First NameLast Name

Phone Number 1:*

Area CodePhone Number

Authorized Person 2:*

First NameLast Name

Email address:*

First NameLast Name

Phone Number 2:*

Area CodePhone Number

Authorized Person 3:

First NameLast Name

Email address:

First NameLast Name

Phone Number 3:

Area CodePhone Number

Authorized Person 4:

First NameLast Name

Phone Number 4:

Area CodePhone Number

New Fees Policy Overview: 2025

7.10 Fees and Statements

Payment of Fees

Casual Bookings: All fees to be paid at the end of the week that bookings occur.

Permanent Bookings: All fees to be paid one week in advance.

24 hrs notice to cancel a permanent booking is required and then no fees will be payable.

Accepted payment methods are direct debit, EFTPOS, Debit Success and “Pay Now” tab button via XPLOR app.

In the event Collingwood Park State School OSHC makes changes to the amount or the way in which fees are charged, the service will communicate this change atleast 14 days before changes taking effect. Communication will occur via email,notices and newsletter updates.

Fee Structure

The current fees for the service are included in a Fee Schedule and is displayed inthe OSHC office and sign in and out area.

Before and After School Care Fees - All BSC and ASC fees are to be paid in full by the last day of the school term, unless a payment plan has been agreed upon in advance with OSHC Coordinator.

The payment arrangement will state that Vacation Care bookings are dependent on the payment of the fees outstanding.

Vacation Care Fees - Excursion and incursion fees are compulsory according to days booked and fees will be calculated following a cost analysis for each event. These fees are to be paid one week in advance. Vacation care bookings are dependent on the payment of the fees outstanding.The Nominated Supervisor along with the Management Committee may consider refusalof bookings over the Vacation Care period if term fees remain outstanding.

Late Collection Fees:

Closing time is 6.00pm. Parents who collect their children after this time will incur a late fee of $15 per 15 minutes increments (or part thereof), which will be charged to your account accordingly. Children not collected by 6.30pm, may be taken to Goodna Police Station for collection if no communication has been received by parent/carer.

Fee Payment: Accepted payment methods is limited to either direct debit or EFTPOS. The receipt of all payments will be set out in the statement of fees emailed to parents. If a family has permanently cancelled care and their account is in credit, they must provide written instructions to Collingwood park State School OSHC indicating: A refund is required and have provide account details for transfer, or A donation of credit balance to the service.

Overdue Fees: Families with permanent bookings are requested to stay one week in advance at all times. Accounts that fall into arrears will be charged a $5 late fee on each weekly statement until the account is no longer in arrears.

Casual Bookings are to be paid at the end of the week that bookings occur. Accounts that fall into arrears will be charged a $5 late fee on each weekly statement until theaccount is no longer in arrears.

Overdue Fees : (Debt Collection) Parents in hardship are encouraged to discuss their matters with the Nominated Supervisor to explore possible options and access to additional supports priorto account being in arrears.Where there are outstanding fees and no payment has been made in at least 2 weeks the Nominated Supervisor will prompt the parent verbally and confirm the agreed arrangement via email.

If fees remain outstanding for longer than two weeks with no payments made and no written payment arrangements in place, then the service will follow these steps:

In the first instance, a reminder letter will be sent to the family. The management committee will be notified in writing that this has occurred. If no arrangements have been made within a week from the date the parent receives the letter, a payment arrangement, determined by the Management Committee, will be provided to the parent in writing.
The Collingwood Park State School P&C Association will outline the terms of payment of the service and seek to address an on going resolution. The payment arrangement will state that continued enrolment is dependent on the payment of the fees outstanding.
Where no contact can be made, or where payment of fees continues to have not been received within the agreed timeframe, the enrolment will be suspended, and the debt may be referred to a collection agency (or QCAT).
Where resolution through suspension has not been achieved the Collingwood Park State School P&C Association may, in its discretion, cancel the enrolment and suspend any future attendance.

I have read and understand the centre’s policies and procedures, conditions and policies contained in this enrolment record and family handbook, which forms part of this agreement (and which may be change by notice from time to time by the Centre at its sole discretion).
I have received a Parent Information Handbook outlining the policies and procedures of the Centre and agree to abide by the policies, procedures and rules contained in the booklet. I am aware that I can have access to a full copy of the policy and procedures documents.
The policies and procedures incorporate any relevant statutory obligations imposed on the Centre and have been put in place to protect my child/ren.
I must strictly comply with the policies and procedures at all times.
I will inform the Centre immediately in writing if there are any changes to the information provided by me in this enrolment record.
When caring for my child/ren, the Centre will rely on the information provided by me in this enrolment record, in any Notice of Change and any other instructions/information (of any nature whatsoever) I give the Centre.
I am totally responsible for the accuracy of information and my compliance with the policies and procedures.
I am aware that it is my responsibility to sign my child into any before school care session, sign my child out of any after school care sessions and both sign in and out during vacation care for my child to meet the regulation requirements. A staff member will sign the children out in the morning and sign the children in of an afternoon. I will be contacted if my child is absent.
I am totally responsible for the suitability and actions of any person/persons, whom I authorise to visit, deliver and/or collect my child/ren to/from the centre or any other place.
I must notify the Centre if a person, who is not on the services current records as authorised to collect my child, will be collecting my child from any session of care and that photo ID will be required on collection.
I must first inform any other persons about the policies and procedures and that they must strictly comply with them.
I must provide alternative care arrangements when my child/ren is suffering from an infectious or contagious illness or is generally unwell or is deemed by service staff to be unable to participate in the service program.
The service will not accept responsibility for loss or damage to any property/items brought into the service by children or families.
The above information is correct and precisely matches information submitted by me to Centrelink. I understand that any discrepancies between the two may lead to the Centre being unable to claim CCS on my behalf. In this instance, I will be required to pay full fees.

PLEASE NOTE 8 WEEKS OF NON-ATTENDANCE REQUIRES YOU TO RE ACTIVATE YOUR ENROLMENT ON MY GOV.

*If my child is absent of their first or last day then no (CCS), Childcare subsidy will be applied, and full fees will be charged.*

I have read and understand the Statement of Fees and Statement of Policy contained here.*

AgreeDisagree

PHOTOGRAPHS DISPLAYED IN THE CENTRE - I give Collingwood Park Outside School Hours Care permission to the below:*

I give permission for staff to take photographs of my child*. These maybe displayed within the Centre and used in our program documentation. A copy can be provided to families upon request.I do not give permission for staff to take photographs of my child*. These maybe displayed within the Centre and used in our program documentation. A copy can be provided to families upon request.

PHOTOGRAPHS DISPLAYED ON SOCIAL MEDIA -I give Collingwood Park Outside School Hours Care permission to the below:*

I give permission for staff to take photographs of my child*. I understand these may be displayed on the Closed OSHC Facebook group and in OSHC newsletters. No names are displayed.I do not give permission for staff to take photographs of my child*. I understand these may be displayed on the Closed OSHC Facebook group and in OSHC newsletters. No names are displayed.

COMMUNICATION TO P AND C EXECUTIVE COMMITTEE - I give Collingwood Park Outside School Hours Care permission to the below: For the best interest of my child/ren*

I give permission for staff to communicate with the school executive team about my child/ren.I do not give permission for staff to communicate with the school executive team about my child/ren.

MOVIES AT THE CENTRE - I give Collingwood Park Outside School Hours Care permission to the below:*

I give permission for my child/ren to watch G or PG rated movies at the centre and on excursions.I do not give permission for my child/ren to watch G or PG rated movies at the centre and on excursions.

HAIR, NAILS AND FACE -I give Collingwood Park Outside School Hours Care permission to the below:*

I give permission for my child/ren to be involved in activities that include coloured hairspray/nail polish or have face painting while in our care.I do not give permission for my child/ren to be involved in activities that include coloured hairspray/nail polish or have face painting while in our care.

WATER PLAY - I give Collingwood Park Outside School Hours Care permission to the below:*

I give permission for my child/ren to be involved in water play activities such as spraying, water balloons, sponge throwing, etc. I understand that I must ensure my child/ren wear appropriate shoes and clothing to freely engage in these activities. (sun shirts & hats).I do not give permission for my child/ren to be involved in water play activities such as spraying, water balloons, sponge throwing, etc. I understand that I must ensure my child/ren wear appropriate shoes and clothing to freely engage in these activities. (sun shirts & hats).

ACTIVE SPORTS -I give Collingwood Park Outside School Hours Care permission to the below:*

I give permission for my child/ren to beinvolved in sport activities such as ball games, running games, dancing, team sport, skipping, etc. I understand that I must ensure my child/ren wear appropriate shoes and clothing in order to freely engage in these activities.I do not give permission for my child/ren to beinvolved in sport activities such as ball games, running games, dancing, team sport, skipping, etc. I understand that I must ensure my child/ren wear appropriate shoes and clothing in order to freely engage in these activities.

APPLICATION OF FIRST AID -I give Collingwood Park Outside School Hours Care permission to the below:*

I give permission for the staff of Collingwood Park State School Outside School Hours Care to apply Band-Aids and/or medical dressings if required.I do not give permission for the staff of Collingwood Park State School Outside School Hours Care to apply Band-Aids and/or medical dressings if required.

SUNSCREEN APPLICATION -I give Collingwood Park Outside School Hours Care permission to the below:*

I understand my child must have a bucket hat and sun smart clothing everyday for outdoor play. (NO CAPS) I give permission for Collingwood Park OSHC staff to enforce the Sun Safe Policy and understand my child/ren will need to apply sunscreen before outside play and from time to time.I do not give permission for Collingwood Park OSHC staff to enforce the Sun Safe Policy and application of sunscreen.

APPLICATION OF INSECT REPELLANT - I give Collingwood Park Outside School Hours Care permission to the below:*

I give permission for the staff of Collingwood Park State School OutsideSchool Hours Care to apply insect repellant/stingoes if required.I do not give permission for the staff of Collingwood Park State School Outside School Hours Care to apply insect repellant/stingoes if required.

RAINFOREST PROGRAM - I give Collingwood Park Outside School Hours Care permission to the below:

I give permission for the staff of Collingwood Park State School Outside School Hours Care to take my child to the rainforest as part of our sustainability and environmental practices. Children will be given aero guard &am; PPE if required. Rainforest in located in school grounds opposite OSHC.I do not give permission for the staff of Collingwood Park State School Outside School Hours Care to take my child to the rainforest as part of our sustainability and environmental practices.

Before and After School Booking Form

Statement of Policy

PERMISSION FOR CHILDREN INVOLVMENT