IAOP OWS25 Speaker Confirmation Agreement

1. Presentation Materials Submission     You agree to submit a draft of your presentation materials to IAOP® no later than Tuesday, April 1, 2025, for review by IAOP’s Program Committee. The final presentation must be submitted no later than **Tuesday April 15, 2025**. Failure to meet these deadlines without an approved extension may result in your session being removed from the program.
2. Session Content and Guidelines     You agree to ensure that all presentation content and materials are directly relevant to the session topic. Promotion of your products or services, or those of any organization, is strictly prohibited. Your slides and presentation must align with the session proposal as submitted and accepted. Any changes to titles, descriptions, slides, or speakers must receive prior approval from IAOP.
3. Onsite Changes to Slides     You understand that slide changes will not be accepted once onsite. In exceptional cases, minimal changes may be considered, but only with prior review and approval by IAOP.
4. Exclusivity of Session     Program confirmation is contingent upon your session not being presented at another industry event before OWS25. IAOP reserves the right to modify or remove your session if this condition is violated.
5. Recording and Distribution     You understand that IAOP may record its programs, and these recordings and/or edited transcriptions may be made available to its members and network as part of IAOP’s continuing education efforts.
6. Use of Name, Voice, and Image     You grant IAOP the right to use your name, voice, and, if applicable, your image (photograph or video) and biography in connection with the presentation and related materials.
7. Originality and Copyright     You warrant that your presentation and submitted materials are original, do not infringe upon the rights of others, and that you have full authority to grant IAOP a license to use them. Should your materials require third-party permissions, you agree to obtain them in accordance with this agreement.
8. Travel and Accommodation Expenses     You understand and agree that while speakers are provided a full conference pass, all travel and related expenses for your participation in OWS25 are your responsibility. As a speaker, you are expected to stay at the designated host hotel.
9. Confirmation of Participation     Your session is not considered confirmed until IAOP receives complete contact information for each panelist, along with a signed copy of this agreement.

By signing and submitting this form and agreement, you indicate your understanding and agreement with the terms of this release.

Note: Participation in OWS25 is only confirmed upon receipt of this signed agreement, along with the required contact information for all speakers.