Online Event Application Form

Event Application Form

Please fill out the following information to apply for your event in Old Town Square.
Full Name*

First NameLast Name
Email Address*
example@example.com
Phone Number*
Please enter a valid phone number.
Event Name*
Event Date Requested:*

MonthDayYear
Date
Rain Date/Alternate Date (leave blank if an alternative/rain date is not needed). Alternate date cannot be guaranteed.

MonthDayYear
Date
Event Set Up Time   Time*
Event Start Time   Time*
Event End Time   Time*
Event Load Out Time   Time*
Event Organization
Performance/Event Description (for DDA review):*
Estimated Attendance (if 250 or more attendees anticipated, see checklist labeled "Large Events" under the "Old Town Square" dropdown box, then the "Book an Events" page at downtownfortcollins.org) *
Primary Contact Person for Day of Event (if different from submitter)
Primary Contact Person for Day of Event Phone Number
We can add your event on the downtownfortcollins.com Event Calendar (Over 30,000 visitors browse our top-ranked events calendar annually). The following information you provide will be public-facing.

If marketing materials are not available at the time of application, please send it to us later so your event can be added to downtownfortcollins.com for more visibility
Event Description for Marketing Your Event (highlight key and unique details):
Email address for public contact:
Website for event:
Provide images to help promote your event and distinguish it on the downtownfortcollins.com event calendar

Cancelof
Please answer the following questions:
Will you be selling food? If yes, please detail food/beverage(s) served
Will you want to hang a banner from the stage (which you will supply)? Recommended banner dimensions for best visibility are 2-3' wide by 15-20' long (additional $20 fee)
Are you serving alcoholic beverages? If Yes, a copy of your liquor license will be required
Will you need electricity? What areas? Indicate locations on site map. Additional $10 fee
Electricity is limited to 20-amp circuits. To reduce the chance of breakers being tripped due to overload, please describe the type of equipment or items that will be plugged in. Location of equipment will need to be determined by the DDA.
Will you have amplified sound? Note: No amplified sound before 5:00pm Monday through Friday
Area of Plaza requested (mark all that apply, and please circle all areas on the provided map)

Stage ($20 fee)Vendor/Tent area***Central Plaza (pop jets only turned off for large events of 250+ people)South Plaza (Mountain Avenue-limited availability)
***Note: The DDA leases space to vendors with long-term leases and are located in the plaza. To assist in planning your event layout, a map of vendor locations is provided. If you have any concerns, please contact the DDA.
Number of Performances per Year: To ensure a wide variety of events in Old Town Square, no event producer, Organization, individual performer, or group of performers will be permitted events in Old Town Square more than twice per calendar year.

Deposits and Fees: A $25.00 nonrefundable application fee is required for Large Events (estimated attendance of 250 or more). Please see the Event Fees for Old Town Square handout for fees related to hosting an event in the Square. Not all fees apply to all events.

Pop Jet Fountain: The pop jet splash pad may be turned off by prior arrangement for large (250 or more attendees) events only. There is a $20 fee for this service and the request must be made at least 10 days in advance

Insurance: Certain events, including Large Events and events that, by their nature, present a heightened risk for property damage or personal injury, as determined by the DDA in its discretion, are required to provide proof of commercial liability insurance in the amount of $1,000,000 combined single limits. Three insurance documents required:

1. Naming the Downtown Development Authority, 19 Old Town Square, Suite 230, Fort Collins, CO 80524 as an additionally insured party.
2. A separate certificate is required for the owner of the buildings surrounding Old Town Square, naming the following as an additionally insured party: Progressive Old Town Square, LLC, 5 Old Town Square, Suite 216, Fort Collins, CO 80524.
3. A third certificate is required for the City of Fort Collins, naming the following as an additional insured party: The City of Fort Collins, P.O. Box 580, Fort Collins, CO 80522. In addition, events with alcohol will require a certificate of insurance with an Alcohol Endorsement identified on the certificate.

Damage Deposit: A damage deposit of $500 is required for Large Events (250 or more attendees). For other events, the amount of the required damage deposit, if any, is determined on a case-by-case basis. Please speak with DDA staff about damage deposit requirements.

Cancellation: Any scheduled event may be cancelled up to ten (10) business days prior to the event with written notice to the DDA. If a cancellation request is made within this timeframe, event fees and deposit paid to the DDA will be refunded. Application fees are nonrefundable. Termination by DDA: The Downtown Development Authority reserves the right to terminate the event agreement at any time, including during a performance, if we find that the event is too loud or contains inappropriate material. The DDA has additional termination rights you should be aware of, which are set forth in the event agreement.

Event Agreement: If your event application is approved and all requirements are complete, you will be required to sign an event agreement in order to hold your event in Old Town Square. The event agreement contains terms and conditions not detailed in this application or in the Policies and Procedures for Events and Vending in Old Town Square. It is important that you read and understand the event agreement. All required information and fees must be received by DDA staff at least 10 days prior to your event. If paperwork or fees are not received in a timely manner, the event will be canceled by the DDA unless prior arrangements are approved by DDA staff.
Signature*

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Date*

Policies and Procedures for Events and Vending in Old Town Square

Welcome to Downtown Fort Collins! We are glad that Old Town Square is where you wish to have your event or conduct your vending! Here are the ground rules for using Old Town Square. If you have additional questions, please call the Downtown Development Authority office at 970-484-2020.
Please initial in each section and sign at end of document. Signing of document acknowledges that the Event Producer understands and will abide by these policies and procedures.
Signature* 1. Any on-site mechanical, electrical, or plumbing issues, including no electricity or popped breakers, please call the DDA Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. at 970-484-2020. If circuit breaker trips, it is up to the vendor to contact the DDA, however the DDA makes no guarantees that the breaker will be reset the same day.
Signature* 2. Do not drive or park any vehicles onto Old Town Square. Please plan to bring your event or vending items (including vending carts) in by hand or by cart.
Signature*3. Respect the grounds, flowers, plants, sculptures, and structures that create Old Town Square.
Signature* 4. No booths, tables, chairs or other items of furniture may be set up without the prior written approval of the DDA. Approved booths, tables, chairs or other items of furniture may be placed only within designated areas. If you desire to have booths, tables, chairs or other furniture as part of your event, you must submit an event layout to the DDA no less than 10 days prior to the date of your event. All tents must have tent weights for wind protection.
Signature* 5. Do not block any business entrances and maintain pedestrian access to all parts of Old Town Square. This applies at all times, including during set up and removal.
Signature* 6. Public access to Old Town Square must be maintained at all times. Event areas must remain open to the general public at all times, and no admission fee may be charged to attend an event.
Signature* 7. Aesthetics are important for Old Town Square. All proposed decorations and signage must be approved in advance by the DDA. No décor, signage, or installations may be tied, taped, nailed, pinned or otherwise attached to buildings, trees, light posts, furniture, and/or any other property in Old Town Square. All approved décor, signage, and installations must be removed without damage to any such property at the conclusion of an event.
Signature* 8. Marking of any type (i.e. chalk, paint, etc.) on hardscape (planters, stage, etc.) in Old Town Square is prohibited. If any type of marking is desired, the event permit holder must contact the DDA 10 days in advance of the event to discuss viable options.
Signature*9. Trash is your responsibility. Please pick up all litter created from your event and place it in trash receptacles. Events with more than 250 attendees are required to provide supplemental trash and recycling receptacles.
Signature* 10. No candles are allowed in Old Town Square.
Signature* 11. Sound booths are permitted only within designated areas.
Signature*12. Respectful sound levels must be adhered to at all times. For events, amplified sound is allowed on Monday through Friday between 5:00 p.m. and 10:00 p.m., and on Saturday and Sunday between 7:00 a.m. and 10:00 p.m. This includes sound checks. Cord bridges that meet ASDA and Fire Department standards are required for any cord extending across a walking area.
Signature*13. Events must be in conformity with all applicable laws, rules and regulations, including municipal ordinances referenced in signage posted at entrances to Old Town Square. Event days are no exception.
Signature* 14. Portable generators are not permitted under any circumstances.
Signature* 15. Event and vending equipment must not be left unattended at any time, including overnight. This includes equipment for multi-day events, which must be removed at the end of the event day.
Signature*16. Effective January 1, 2016, smoking is not permitted in Old Town Square.
Signature*17. Any additional policies determined by DDA staff to be necessary or advisable to create a safe and enjoyable environment in Old Town Square, upon verbal or written notice of such policies will be provided by DDA staff.
Thank you for respecting our policies and procedures for use of Old Town Square
Signature -Event Coordinator*

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Use your mouse to draw on the map and indicate which areas on the layout you would like to use for your event. Please indicate if you need the stage, vendor areas, and/or power needs by choosing the outlet locations. If you have additional notes about your event layout, please email us directly at oldtownsquare@fcdda.com

Event Fees for Old Town Square Use

Application Fee
Large Event Only - $25

Usage Fee: Large Events (over 250 attendees)
$150 1 day event
$200 multi-day event
$75 non-profits
$25 non-profits -- less than 3 hours of use

Cleaning/Damage Deposit
Large events (over 250 attendees) - $500
Small events/performances (under 250 attendees) – determined on a case by case
basis dependent on type of activity

Stage Use
$20/day

Electricity
$10/day

Water Feature Shut Down (large events only)
Large Events - $20/day

Stage Banner Installation
$20 each event

Cleaning/Power Washing Rate
$50 per labor hour (determined after the event/performance)
Should be Empty:

Event Application Form

We can add your event on the downtownfortcollins.com Event Calendar (Over 30,000 visitors browse our top-ranked events calendar annually). The following information you provide will be public-facing.

Please answer the following questions:

***Note: The DDA leases space to vendors with long-term leases and are located in the plaza. To assist in planning your event layout, a map of vendor locations is provided. If you have any concerns, please contact the DDA.

Policies and Procedures for Events and Vending in Old Town Square

Please initial in each section and sign at end of document. Signing of document acknowledges that the Event Producer understands and will abide by these policies and procedures.

Thank you for respecting our policies and procedures for use of Old Town Square