Number of Performances per Year: To ensure a wide variety of events in Old Town Square, no individual performer or group of performers (e.g., bands and troupes) will be permitted to perform at events in Old Town Square more than twice per calendar year.
Deposits and Fees: A $25.00 nonrefundable application fee is required for Large Events (estimated attendance of 250 or more). Please see the Event Fees for Old Town Square handout for fees related to hosting an event in the Square. Not all fees apply to all events.
Pop Jet Fountain: The pop jet splash pad may be turned off by prior arrangement for large (250 or more attendees) events only. There is a $20 fee for this service and the request must be made at least 10 days in advance
Insurance: Certain events, including Large Events and events that, by their nature, present a heightened risk for property damage or personal injury, as determined by the DDA in its discretion, are required to provide proof of commercial liability insurance in the amount of $1,000,000 combined single limits. Three insurance documents required:
1. Naming the Downtown Development Authority, 19 Old Town Square, Suite 230, Fort Collins, CO 80524 as an additionally insured party.
2. A separate certificate is required for the owner of the buildings surrounding Old Town Square, naming the following as an additionally insured party: Progressive Old Town Square, LLC, 5 Old Town Square, Suite 216, Fort Collins, CO 80524.
3. A third certificate is required for the City of Fort Collins, naming the following as an additional insured party: The City of Fort Collins, P.O. Box 580, Fort Collins, CO 80522. In addition, events with alcohol will require a certificate of insurance with an Alcohol Endorsement identified on the certificate.
Damage Deposit: A damage deposit of $500 is required for Large Events (250 or more attendees). For other events, the amount of the required damage deposit, if any, is determined on a case-by-case basis. Please speak with DDA staff about damage deposit requirements.
Cancellation: Any scheduled event may be cancelled up to ten (10) business days prior to the event with written notice to the DDA. If a cancellation request is made within this timeframe, event fees and deposit paid to the DDA will be refunded. Application fees are nonrefundable. Termination by DDA: The Downtown Development Authority reserves the right to terminate the event agreement at any time, including during a performance, if we find that the event is too loud or contains inappropriate material. The DDA has additional termination rights you should be aware of, which are set forth in the event agreement.
Event Agreement: If your event application is approved and all requirements are complete, you will be required to sign an event agreement in order to hold your event in Old Town Square. The event agreement contains terms and conditions not detailed in this application or in the Policies and Procedures for Events and Vending in Old Town Square. It is important that you read and understand the event agreement. All required information and fees must be received by DDA staff at least 10 days prior to your event. If paperwork or fees are not received in a timely manner, the event will be canceled by the DDA unless prior arrangements are approved by DDA staff.