Accepted Items: All crafts and food products for sale should be made by the person occupying the space unless they are listed in the application as having permission to sell that product. Products should be of original design, handmade, and reflect the makers skill and artistry. All products should be local, meaning they were made within the greater Philadelphia/Northeast US region. No commercially made, assembled from commercial kits, mass-produced items, or items for resale will be accepted.
Acceptance and Payment: All applicants will be notified of their application status via email. Confirmed vendors must submit the remainder of their application fee within 5 days to secure their spot. If the full fee is not received within 5 days, the vendor forfeits their spot, and it will be offered to the next vendor on our waitlist.
Space: 10’x10’ outdoor space, 9'8" x 9'8" pavilion space. You are responsible for supplying your own table, chairs, and equipment. A canopy tent is recommended (except on the Pavilion), but not required. Please keep in mind that the event goes on rain or shine. If you do intend to set up a tent, please make sure that it is secured WELL! Wind can ruin tents and put the safety of people under and near them in jeopardy – minimum 40lb tent weights are required.
Your Booth: Vendors should understand their responsibility for maintaining their booth in a neat, reputable, and sanitary condition. Vendors are responsible for cleaning up after themselves, including messes and spills. At the close of business, vendors need to clean up their booth areas and take their garbage with them or dispose of it in containers provided at AAC.
Grade: A large portion of the property is on a hill (mostly a gentle slope, but a few areas are greater than 5% grade) and vendors should be prepared to set up on a slight incline. If you are on a Pathway or Lawn spot, please bring something to level your table and displays.
Set Up and Clean Up: Set up time 6:45am – 9:45am. To stagger drop offs, vendors may be assigned an arrival time between 6:45am - 7:45am. Vendors should be set up by 9:45am. Grounds open to the public from 10:00am - 4:00pm. We do not permit early bird sales (no sales prior to 10am). Please do not start to breakdown before 4pm. All clean up should be finished and grounds cleared by 6:30pm.
If a vendor has an emergency and needs to leave early, an AAC staff member must be notified and will help the vendor to arrange an early load-out. Failure to notify an AAC staff member before leaving will impact future acceptance.
Loading/Unloading: Due to limited road access, vendors must park in designated parking area and walk all equipment/supplies to assigned vending location. All vendor spots are within 200 ft of loading areas and accessible by no-step paved walkways or flat lawn. We highly recommend bringing dollys or hand-trucks for moving your items. Vendors must unload and move vehicles to the overflow parking area BEFORE setting up tents and merchandise. During load-out, vendors must break down and consolidate all equipment/supplies at loading area BEFORE bringing vehicles back to the loading area.
Parking: Parking is limited. After unloading, vendors must move all vehicles to the overflow parking lot across the street at the corner of Meetinghouse Rd & Greenwood Ave. If you require accessible parking, please ask, and we will direct you to accessible parking onsite.
Rain Date: This event is rain or shine and vendors should be prepared for inclement weather. The event will ONLY move to the designated rain date in the event of dangerous weather conditions. If weather conditions are dangerous on the rain date as well, AAC reserves the right to cancel the craft fair due to hazardous or severe weather. No credits or refunds will be given. All weather-related changes will be called at least 24 hours in advance.
Vendor Cancellations: All cancelations must be submitted via email. A 50% refund of the vending fee will be given if the vendor cancellation is up to one month prior to the fair. No refunds will be given if the cancelation is within one month of the fair date. Any “no-shows” will not be invited back for future fairs.
Liability: Exhibitors will assume full responsibility for their exhibits. AAC is not responsible for any damages, loss or theft, or for any personal injury incurred during the course of the Art & Fine Craft Fair event. While not required, we recommend that all vendors purchase liability insurance for the event.
Consent to Photography and Videography:
Participants may be photographed/videotaped while present during an event at AAC. Participants consent to the reproduction and use of any such photographs and videotapes by AAC for educational, public relations and/or promotional purposes and waive any claim by the participant, or anyone claiming under or through them, for compensation of any kind in exchange for such photographs, videotapes, and use. If you prefer not to consent, please let us know.
Marketing: Thank you for sending us your logo (jpeg or pdf) for us to use on our marketing material. Please help us to promote YOU by liking and sharing our Craft Fair social media posts and website page: https://abingtonartcenter.org/craft-fairs/
Media Acclaim: Please send us any print articles, online article links, awards or any other public acclaim you/your business have received. We'd like to advertise your successes!
TABLE TYPES:
- PAVILION - 9'8'' x 9'8" space, covered pavilion adjacent to manor, access to electricity, paved floor $175
- PATHWAY - 10'x10' spots on lawn along paved pathways around grounds, may have slight grade (no more than 5%) $125
- LAWN - 10'x10' spots on lawn around grounds not adjacent to pathways that may be slightly uneven or at slight grade (no more than 5%) $100
- KIDS CORNER - APPLY THROUGH THE KIDS CORNER APPLICATION: Join our budding young artist section! Limited availability. Vendor space is 1/2 of a 6ft long table. Table and one chair will be provided. Open for artists up to 16 years old. $15
AAC MEMBERS RECEIVE A $25 DISCOUNT ($5 DISCOUNT FOR KIDS CORNER). BECOME A MEMBER AT ABINGTONARTCENTER.ORG
Packaged food vendors may choose from the options above. Independant ready-to-serve food vendors and mobile food trucks/carts please use FOOD VENDOR application.