Graham Memorial Event Request Form
Thank you for your interest in reserving space in Graham Memorial! Please review this information BEFORE completing the application.
DEADLINES:Requests must be submitted a minimum of 30 days before the desired date to be considered. Requests will be reviewed within 3 business days.
SPACE AVAILABILITY:To check space availability, please email gmevents@unc.edu. Space availability is not listed on 25Live. Graham Memorial can host only those events that are related to or sponsored by official UNC departments or admin units. We do not host weddings or wedding-related events, dances, or Greek Life socials. Honors Carolina has priority scheduling and reserves the right, at our sole discretion, to refuse, postpone, or cancel any reservation for any reason. All weekend and after hours events are dependent upon DPS providing on-site security. Events may be cancelled if a guard is not available. GM 039 is a classroom space Mon-Thu and utilitzes a round table layout. Deviation from this standard layout is only available for Fri-weekend events.
RENTAL CONTRACT:Neither submission of this form nor the subsequent email receipt constitutes a confirmed reservation. Clients requesting event space in Graham Memorial may be required to attend a consultation meeting, as well as review and sign a contract outlining the event details and the client's agreement to the Event Use, Alcohol Use, and Event Cancellation Policies. If a contract is required your event is not confirmed until the contract is signed and returned within 3 business days. Accepted forms of payment are cash, check, and chartfield string. We do NOT accept credit/debit cards, or other electronic forms of payment, like Venmo, Zelle, or Apple Pay.
STUDENT GROUPS:Only an official University admin unit or academic department may rent space in Graham Memorial on behalf of a student organization. The representative unit or department must complete this reservation request form, submit a valid chartfield string for billing, and sign the resulting rental agreement. Student organizations will have 30 days from receipt of the final invoice to pay the balance with a check out of their organization's funds. After 30 days the representative unit or department will be responsible for anything not covered by the student organization. A member of the representative unit or department is required to be on-site and is responsible for the full duration of the event, including the setup and cleanup of the spaces.
Academic Year Operating Hours:
Summer Session Operating Hours:
Graham Memorial may accommodate events outside of normal operating hours based on approval. Events scheduled outside normal operating hours will require on-site security provided by DPS. DPS requires 1 month's notice to schedule and 2 weeks' notice to cancel security. The minimum service fee is $96. We will book security on your behalf, and the fee will be added to your final room reservation invoice. We are unable to accommodate event requests that do not meet this deadline. If your event changes and security services are not cancelled 2 weeks before your event, you will be charged for scheduled services. Events may be cancelled if a guard is not available.
Delivery, setup, breakdown, and pick-up dates and times of event-related items (catering, rentals, linens, florals, décor, a/v, etc) must occur within the Client’s blocked rental timeframe. The Client is responsible for supervising all vendors for load-in and load-out. All event-related materials must be removed from the property immediately following the event. Exception may be made for multi-day events spanning back-to-back dates.
Weekend events, early morning events, and large events may require the client pay for one or more additional rental days for setup, breakdown, and cleaning. All event details must be finalized in writing to the Graham Memorial events manager 1 week before the event date. Changes requested within 7 days of the event event may not be accommodated and are at the discretion of the Graham Memorial events manager.
When selecting your classroom or event space, please make sure your anticipated number of attendees will fit comfortably.
All rooms/spaces in Graham Memorial must be returned to their original condition and layout.
The furniture in Graham Memorial may only be moved under direct supervision of facility staff. Moving furniture on your own may result in a policy violation fine, a bill for damage to the facility, and/or possible revocation of rental privileges.
The kitchen is reserved on a first come basis. We will not accept overlapping requests. The kitchen may only be used by licensed, bonded caterers. It is not available for events, classes, or meetings unless you hire a caterer to do the food prep/cooking for you.