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  • Graham Memorial Event Request Form

    Deadlines:

    • Now accepting: requests for Fall 2025 and milestone events. 
    • November 1, 2025: requests for Spring 2026 - Summer 2026. Weekend requests (Fri, Sat, & Sun) in Feb - April 2026 may not be confirmed until Undergraduate Admissions announces the Admitted Student Days.
    • July 1, 2026: requests for Fall 2026 and milestone events. 
    • Requests must be submitted a minimum of 30 days before the desired date to be considered. Requests will be reviewed within 3 business days.

    Please Note:

    • To check event space availability, please email gmevents@unc.edu. Event space availability is not listed on 25Live.
    • Graham Memorial can host only those events that are related to or sponsored by official UNC departments or admin units. We do not host weddings or wedding-related events, dances, or Greek Life socials.
    • Honors Carolina has priority scheduling and reserves the right, at our sole discretion, to refuse, postpone, or cancel any reservation for any reason.
    • All weekend and after hours events are dependent upon DPS providing on-site security. Events may be cancelled if a guard is not available.

    Rental Contract:

    • Neither submission of this form nor the subsequent website email receipt constitutes a confirmed reservation. 
    • Clients requesting event space in Graham Memorial may be required to review and sign a contract outlining the event details and the client's agreement to the Event Use, Alcohol Use, and Event Cancellation Policies.
    • If a contract is required your event is not confirmed until the contract is signed and returned within 3 business days.

    Student Groups:

    • Only an official University admin unit or academic department may rent space in Graham Memorial on behalf of a student organization.
    • The representative unit or department must complete this reservation request form, submit a valid chartfield string for billing, and sign the resulting rental agreement.
    • Student organizations will have 30 days from receipt of the final invoice to pay the balance with a check out of their organization's funds. After 30 days the representative unit or department will be responsible for anything not covered by the student organization. 
    • A member of the representative unit or department is required to be on-site and is responsible for the full duration of the event, including the setup and cleanup of the spaces.
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  • Client Information

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  • Host Information

    Priority and emphasis will be given to events supported by Honors Carolina followed by official University departments, curricula, and administrative units that involve UNC undergraduates and support the University’s undergraduate instructional mission. 

  • Student Org Policy:

    Only an official University admin unit or academic department may rent space in Graham Memorial on behalf of a student organization. The representative unit or department must complete this reservation request form, submit a valid chartfield string for billing, and sign the resulting rental agreement, and provide the contact info of a representative that will be onsite and responsible for the full duration of the event. Student organizations will have 30 days from receipt of the final invoice to pay with a check out of their organization's funds, and the representative unit or department would be responsible for anything past due or not covered by the student organization. A member of the representative unit or department is required to be on-site and is responsible for the full duration of the event, including setup and cleanup of the spaces.
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  • Event Details

  • Fee Schedule

    If the above unit chooses to sponsor events where more than 50% of the attendees are not undergraduates at UNC-Chapel Hill and/or where the event is not in large part related to the undergraduate instructional mission of the University as determined by the director, then the fee schedule shall apply.
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  • Event Date

    To check room availability, please email gmevents@unc.edu. Requests must be submitted a minimum of 30 days before the event to be considered. Events will be booked on a first-come basis. Rooms reserved for multiple day events will be charged the room fee for each day of the reservation.
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  • Event Timing

  • Academic Year Operating Hours:

    Monday - Thursday 7:30am - 9:00pm
    Friday 7:30am - 4:30pm
    Saturday & Sunday closed

    Summer Session Operating Hours:

    Monday - Friday 8:00am - 4:30pm
    Saturday & Sunday closed

    The JCUE may accommodate events outside of normal operating hours based on approval. Events scheduled outside normal operating hours will require onsite security provided by DPS. DPS requires 1 month's notice to schedule and 2 weeks' notice to cancel security. The minimum service fee is $96. We will book security on your behalf, and the fee will be added to your final room reservation invoice. We are unable to accommodate event requests that do not meet this deadline. If your event changes and security services are not cancelled 2 weeks before your event, you will be charged for scheduled services. Events may be cancelled if a guard is not available.

    Delivery, setup, breakdown, and pick-up dates and times of event-related items (catering, rentals, linens, florals, décor, a/v, etc) must occur within the Client’s blocked rental timeframe. The Client is responsible for supervising all vendors for load-in and load-out. All event-related materials must be removed from the property immediately following the event.

    Weekend events, early morning events, and large events may require the client pay for one or more additional rental days for setup, breakdown, and cleaning. All event details must be finalized in writing to the JCUE events manager 1 week before the event date. Changes requested within 7 days of the event event may not be accommodated and are at the discretion of the JCUE events manager.

  • Cleaning Policy

    DO NOT PLAN TO LEAVE YOUR EVENT BEFORE CLEANUP IS COMPLETE. Event spaces must be returned to their original condition/layout.All trash should be placed in the Morehead Visitor's Parking Lot dumpster located near the attendant booth.All event-related materials (rentals, catering platters, linens, florals, decor, etc) must be removed from the property immediately following your event. We do NOT offer overnight storage.Violation of this policy will result in a $50 fine (or higher based on room condition) and possible revocation of catering and/or rental privileges.
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  • Event Space

  • When selecting your classroom or event space, please make sure your anticipated number of attendees will fit comfortably.

    Classroom Capacity Fixed Layout
    GM 035 ($75) 30 Hollow square
    GM 038 ($75) 26 Auditorium
    GM 210 ($50) 24 Hollow square/windows
    GM 212 ($50) 18 Hollow square/windows
    GM 213 ($50) 25 Hollow square/windows
         
    Event Space Capacity Layout
    GM 011 ($75) 16 Conference table
    GM 039 ($350) 30 Hollow square (by special permission)
      72 Served dinner
      100 Theater row seating (by special permission)
    GM Lounge ($400) 150 Reception (with furniture)
      180 Dinner (no furniture)
      225 Reception (no furniture)
    GM Terrace ($200) 300 As-is; Fee is discounted $100 with the rental of the GM Lounge
         
    Other    
    GM Kitchen For use by licensed, bonded caterers only Free with rental of GM 011, 039, or the Lounge
    GM Front Porch By special permission  


     

  • Event Space Use

  • Classrooms in Graham Memorial are controlled by the Registrar Monday-Thursday until 6:00pm and Fridays until 4:00pm. You can check classroom availability on 25Live. All GM classrooms are equipped for hyflex teaching and monitored by Classroom Hotline.

    The Grauer Living Room and the Morehead Lounge do not have any built-in technology. Furniture in these rooms may only be moved under direct supervision of facility staff. Moving furniture on your own may result in a policy violation fine, a bill for damage to the facility, and/or possible revocation of rental privileges. If furniture relocation is necessary for an event in the Lounge, the building manager will arrange the service with DeHaven's Commercial Movers, and the client is responsible for direct billing.

    The kitchen is reserved on a first come basis. We will not accept overlapping requests. The kitchen may only be used by licensed, bonded caterers. It is not available for events, classes, or meetings unless you hire a caterer to do the food prep/cooking for you. 

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  • Event Setup

  • GM 039 Setup

    GM 039 is used for seminars Mon-Thu and will have a round table layout. Events following seminars Mon-Thu will need to adopt the same layout. Alternate layouts available for Friday and weekend events only or by special permission. The building manager will provide a room layout for approval on the Outlook calendar reservation and housekeeping will set GM 039 accordingly when using facility tables and chairs. Facility staff do not coordinate rentals nor do they perform setup/breakdown of rental equipment. 

  • Classroom Hotline

    Classroom Hotline provides hands-on training for faculty, staff, and students using the technology in the general purpose classrooms and GM 039. Should you wish to schedule a live demo prior to your event, please contact them directly at hotline.unc.edu, by email at hotline@unc.edu, or by phone at (919) 962-6702. The JCUE staff is not responsible for training prior to or trouble-shooting during an event.
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  • Outside Vendors

    Your full list of vendors requiring building access is due 2 weeks before the event. Please schedule all deliveries and pickups of event related items (catering, rentals, linens, florals, a/v, tenting, etc) to occur within your blocked rental timeframe. Applicants are responsible for meeting all outside vendors for load-in and load-out. JCUE staff are not responsible for checking in rentals, and we do not offer overnight storage in Graham Memorial. If you do not remove event-related items from the building immediately following your event, you will be assigned a $50 fine (or higher based on room condition) and face possible revocation of catering and/or rental privileges.
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  • Food & Beverage

    A 10% fee is assessed on any food and drink served in Graham Memorial. Please submit your grocery receipts and/or catering invoice immediately following the event. If you cannot supply a receipt for the food and drinks consumed (as in the case of  potlucks, or 'bring your own lunch'), a minimum $50 (or $2 per person per meal, whichever is greater) catering fee will be added to your final invoice. If you plan to offer alchohol at your event, only licensed and insured professional bartenders may serve it. No self service is permitted. Reminder: Food and drink are not permitted in classrooms. Failure to follow this policy will result in a minimum $50 fine and face possible revocation of rental priviledges. 
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  • Payment/Billing

    A method of payent is required for liability and billing purposes. Departments/organizations using Graham Memorial assume all liability associated with their event and agree to reimburse the JCUE for any/all damages associated with the event.

  • Chartfield string

  • Note: Submission of this form does not constitute a confirmed reservation.

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