2025 Exhibitor/Sponsor Commitment Form

15th Annual Conference Exhibitor/ Sponsor Commitment Form

October 16-18, 2025 | Baltimore, MD
Thank you for your interest in participating as an exhibitor and/or sponsor at oSTEM's Annual Conference in Baltimore, MD!

Please complete this form with your exhibitor package selections and/or sponsorship selections.
- Conference dates: October 16-18, 2025
- Venue: The Baltimore Convention Center
- Career Fair & Grad School Expo: October 17 and 18
Click here to view our 2025 conference prospectus.

Thank you for supporting oSTEM!
Organization Information
Organization Name*
Industry
Please write in
Please select the STEM disciplines relevant to your organization:

ScienceTechnologyEngineeringMathematics
Organization Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Primary Contact Name*
First and Last Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Is your billing contact information the same?*

Yes, all billing information can be directed to the contact listed above.No, billing information should be directed to the following contact. (Please list in next step)
Billing Contact Name*
First and Last Name
Billing Contact Email*
example@example.com
Billing Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Primary contact person will be cc-ed on all communications sent to the billing contact.

Organization Information
oSTEM Partnership Standards

oSTEM requires the items below be met to participate as an exhibitor and/or sponsor of the Annual Conference.
WHY?

We want oSTEM members to feel confident that they’re engaging with prospective employers who are committed to LGBTQ-inclusive policies and practices.
1. Publicly available nondiscrimination policy including sexual orientation and gender identity and expression.
2. Has hosted at least 1 LGBTQ+ focused competency training including pronoun usage for recruiters within the last 3 years.
  1. oSTEM hosted trainings are available for OAC members free of charge and available to non-OAC members at a charge. Please give at least 3-week notice for scheduling.
Don’t feel discouraged if you haven’t met these requirements. oSTEM can help you get there! Contact sponsorship@ostem.org to learn more.
Does your organization have a publicly available nondiscrimination policy including sexual orientation, gender identity/expression?

YesNo
Please include link to your organization's publicly available nondiscrimination policy.
Has your organization hosted at least 1 LGBTQ+ focused competency training including pronoun usage for recruiters within the last 3 years?

YesNo
Note: We require that recruiters and booth attendants have completed an LGBTQ+ focused comptency training prior to attending the conference. If your organization has not met this requirement a staff member will be touch with information on the trainings offered by oSTEM. Your organization can book oSTEM for the training or may utilize your own internal resources to meet this requirement.

Tip: If you're an academic institution, we recommend contacting your on campus LGBTQ+ resource center as they may be able to offer similar trainings at no-charge.
Thank you, {primaryContact}!

We are looking forward to working with {organizationName}.

Click 'Next' to continue to select your exhibitor level and add-ons.

Exhibitor Packages

2025 oSTEM Career Fair & Grad School Expo | October 17-18
Please select the organization type from the following options:*
Please select a base Corporate exhibitor package*
Please select a base Start Up exhibitor package*
For companies with 100 employees or less, and less than $50mil in revenue annually.
Please select a base Government exhibitor package*
Please select a base Nonprofit Employers exhibitor package*
Pricing for Non Profit Employers with >$50M revenue annually.
Please select a base exhibitor package*
Please refer to the Annual Conference Partnership Prospectus for a list of full benefits.
- Bronze package includes one 10’ x 10’ booth with pipe and drape, one 6’ skirted table, two chairs, one wastebasket and an ID sign. 2 Full Conference Registration.
- Silver Package includes one 10’ x 10’ booth with pipe and drape, one 6’ skirted table, two chairs, one wastebasket and an ID sign. 2 Full Conference Registrations; 2 Expo Only Registrations.
- Gold Package includes up to a 10’ x 20’ booth with pipe and drape, two 6’ skirted table, four chairs, one wastebasket and an ID sign. 4 Full Conference Registrations; 4 Expo Only Registrations.
- Platinum Package includes up to a 10'x20' pipe and drape booths, two 6’ skirted table, four chairs, one wastebasket and an ID sign. Total combined space of 10'x20'. 5 Full Conference Registrations; 5 Expo Only Registrations.
**FULL CONFERENCE REGISTRATION includes access to all open networking events, Career Fair & Graduate School Expo, plenary sessions and workshops.

*EXPO ONLY ticket includes access to the Career & Graduate School Expo and interview booths on October 17-18.

Start Up pricing applies to companies with less than 100 employees.

A valid .gov email address is required for government pricing.
Please refer to the Annual Conference Partnership Prospectus for a list of full benefits.

Exhibitors who select Academic/Community Partner as their organization type will be grouped in the Academic & Community Partner section of the expo hall.
- Academic/Community Partner package includes one 10’ x 10’ booth with pipe and drape, one 6’ skirted table, two chairs, one wastebasket and an ID sign. 1 Full Conference Registration; 1 Expo Only Registration.
- Solo or Micro Business Sponsor package includes one 10’ x 10’ booth with pipe and drape, one 6’ skirted table, two chairs, one wastebasket and an ID sign. 1 Full Conference Registration.
Eligibility:
- Federally funded research and development centers (FFRDC) are considered Government partners. Please select Government as your organization type to view Government exhibitor packages.
- Community Partner rate is valid for 501(c)(3) organizations with less than $50 million in annual revenue. Federal 501(c)(3) tax-exemption documentation is required for nonprofit packages.
- Academic / Non-Profit packages are open to the following organizations:
  - Colleges / Universities (non-profit, accredited higher-education institutions)
- Solo & Micro Business Sponsor package is for sole proprietors and microbusiness entities with fewer than 10 employees and less than $250,000 in annual revenue.
**FULL CONFERENCE REGISTRATION ticket includes access to all open networking events, Career Fair & Graduate School Expo, plenary sessions and workshops.

*EXPO ONLY ticket includes access to the Career & Graduate School Expo and interview booths on October 17-18.

	Quantity
Additional 10'x10' Career and Graduate School Expo Booth- $1000
Interview Booth(s)- $750 per booth, or $3,000 for bundle of 5 booths (all day Friday & Saturday)

	Quantity of Desired Tickets
Full Conference - Professional member ($450)
Full Conference - Professional Non-Member ($550)
Expo Only - 2 Days ($125)

Organizational Advisory Council Membership

OAC Membership (12 Months)
The Organizational Advisory Council (OAC) is a premier partnership comprised of companies, government agencies, educational institutions and non-profits committed to LGBTQ+ inclusion and success.

Annual Conference Benefits include:
- 10% off all Annual Conference exhibitor and sponsorship selections
- Priority access to top tier sponsorship level
- Priority booth selection at oSTEM Annual Conference Expo
- Three (3) Full Conference Registration tickets for OAC representatives.
- Upgrade to full-page ad in program book
- Logo on OAC sponsor board
- OAC express check-in desk
- Two (2) seats to the Allyship in Motion Training
- Invitation to collaborate on pre-conference virtual events with oSTEM members
Year-Round Benefits Include:
- BRANDING- Logo with hyperlink on website and monthly newsletter.
- SUPPORT & EDUCATION- Access to oSTEM-developed trainings on best practices and strategies for LGBTQ+ inclusion and allyship. Includes four (4) hours of consultancy from oSTEM’s DEI & LGBTQ+ experts.
- CONNECTION- Facilitated connections with student and professional chapters, and OAC peers.
- COLLABORATION- Jointly hosting virtual or in-person events for the oSTEM community.
- Exclusive invitation to participate in oSTEM’s in-person Professional Development Summit (PDS).
View our OAC flyer for pricing and benefits! The term of OAC memberships is 12-months starting on the 1st of the month after the agreement has been signed.

Please note this is separate from the Annual Conference partnership package.

12-month Membership Dues
- Corporate $12,000
- Start-Up $7,500
- Government $6,000
- Nonprofit Employer (>$50M revenue) $5,000
- Academic Institutions $5,000
- Academic MSI, Community Partner or Non Profit (<$50M revenue) $2,500
Are you interested in becoming an OAC member?*

Yes, please send me more information.Not at the moment.I am a current OAC member and plan to renew.

Please indicate your preferred payment method.

Check (paper check sent by mail)EFT/ ACH deposit/ Wire transferCredit Card (will incur 3% processing fee)Other

Review our Payment Terms and Cancellation Policy.
Payment Terms & Cancellation Policy

Upon receipt of the signed commitment form, an invoice will be sent to the billing contact with a link to a secure online payment portal. A signed commitment form is a guarantee to pay and all invoices sent to the billing contact will require payment. All outstanding invoices must be paid by 8/15/2025 to guarantee inclusion in exhibitor and sponsorship listings. If your organization has any outstanding invoices with oSTEM by 8/15/2025, you may not be permitted to register.

All financial commitments for the 2025 oSTEM Annual Conference are final. Complete payment is required to receive the value outline. No refunds will be provided for any reason. If a request for a change of exhibitor level or sponsorship is made prior to 8/14/2025, committed funds may be allocated to other 2025 oSTEM Annual Conference opportunities. If a request for cancellation of exhibitor level or sponsorship is made prior to 8/14/2025, 50% of committed funds may be allocated to 2025 oSTEM Annual Conference opportunities and the remaining 50% will be applied to 2026 oSTEM Annual Conference. All commitment forms received after 8/15/2025 will be considered final and payment will be due regardless of exhibitor/ sponsor’s decision to participate.

*EXPO ONLY Registration includes access to the Career & Graduate School Expo and interview booths on October 17 and October 18.

**FULL CONFERENCE Registration includes access to all open networking events, Career & Graduate School Expo, plenary sessions and workshops on October 16-19.

Code of Conduct

oSTEM appreciates your support of its Exhibitor/Sponsor Code of Conduct. Your continued cooperation helps us uphold the integrity of the conference, our exhibitors, sponsors, and attendees. We require that all Exhibitors and Sponsors agree to abide by the following Code of Conduct Rules & Guidelines:

https://ostem.org/page/code-of-conduct
I agree to the above terms.
Additional information you want us to know or questions.
Sign to confirm your exhibition/ sponsorship commitment.*

Clear
Should be Empty:

15th Annual Conference Exhibitor/ Sponsor Commitment Form

Thank you for your interest in participating as an exhibitor and/or sponsor at oSTEM's Annual Conference in Baltimore, MD!

Organization Information

Organization Information

oSTEM Partnership Standards

Exhibitor Packages

Add-Ons/ Sponsorships / Branding Opportunities

Branding & Visibility

Other Opportunities

Organizational Advisory Council Membership