HOLIDAY MARKET VENDOR APPLICATION

APPLICATION DEADLINE IS OCTOBER 19, 2025

Date: Saturday, December 13, 2025
Location: Mary Costa Plaza at Knoxville Civic Coliseum & Auditorium
Event Hours: 3:30pm - 7:30pm
Fee $40 for 10’x10’ covered area in the MAKER MARKET*
*Due upon acceptance into the market
**Fees are NON-REFUNDABLE. Event will take place rain or shine.

Submitting an application does not guarantee acceptance to participate in this event. The final list of vendors will be selected by Visit Knoxville in accordance with available event space and variety of vendors. Visit Knoxville reserves the right to accept or deny participation at its sole discretion.

Acceptance and waitlist letters will be sent out by October 24, 2025. Payment of booth fee is due upon acceptance and must be paid by November 9, 2025, in order to participate. If payment is not received, you will forfeit your booth area, and it will be offered to someone on the waitlist. 

Load-in and parking information will be emailed out the week of November 17, 2025. 

Booth Information:

• Each booth is a 10' X 10' area under a large, shared event tent in the plaza. A 6' table and 2 chairs will be provided, and overhead bistro lighting will be throughout the tent. All other necessary equipment or display fixtures must be brought in by the vendor. 
• The majority of this event will take place after dark. Overhead lighting will be provided, and power will not be available to vendors. If your display requires additional light or power, please plan to bring battery-operated equipment. NO generators are allowed in the tent. 
• This event is outdoors, so please dress according to the weather. Holiday dress and decor are encouraged! The event tent will have walls to block wind and help retain heat. If temperatures allow, heaters will be placed on site.
• Booth areas will be randomly assigned, and displays may NOT extend beyond the 10'X10' area. All storage must remain inside the 10'x10' area or moved to a vehicle.
• All vendors will be responsible for collecting and paying the sales tax on all sales.
• No ALCOHOL or other sponsor signage. No third-party sponsors.
• Final instructions will be emailed the week of November 17, 2025. All booth operations are subject to periodic inspections to ensure compliance of all applicable codes, rules, and regulations.

Information & Event Logistics:
Hannah Fuller Trinkle - hfuller@knoxville.org, 865-342-9166

Requirements for items sold at the market:

• All items sold at the market must be made or created by the person selling them or by a representative.
• All items with purchased elements must be significantly altered from their original form in order to be sold at the market.
• NO food items or baked goods. Food vendors are in a separate area of the event and are invitation-only. 
• Exceptions to these rules will be considered on a case-by-case basis.

VENDOR CONTRACT RULES AND REGULATIONS

1. There will be a flat space fee to participate in this event. This space is sold only to the company/individual named on the occupational license. The space cannot be sublet, subleased, or otherwise resold to another vendor.
2. All space fees must be made payable to Visit Knoxville.
3. All items must be contained WITHIN the given purchased space. Should a vendor extend beyond their assigned space they will be charged an additional fee. Vendor space MUST be in a neat and workable condition. Equipment must be freestanding and/or anchored with weighted supports as needed; no stakes allowed. 
4. Absolutely no paint is to be sprayed on the lawn or concrete areas. 
5. All vendors must be completely set up and ready for inspection no later than 30 minutes prior to the start of the event. All vehicles must be removed from the event set-up prior to the start of an event and must use designated parking areas.
6. Attachments to trees or landscaping are prohibited.
7. Vehicles will not be allowed on the lawns/sidewalks without permission from Visit Knoxville and the City of Knoxville.
8. Visit Knoxville is not responsible for lost products or merchandise due to inclement weather or other acts out of our control.
9. All vendors must remain open for business during all hours of operation. All sales must stop at the end of the event.
10. Vendors are not allowed to operate or maintain public address systems, radios, or any other sound systems, except as specifically approved by Visit Knoxville.
11. At no time is a vendor allowed to use the Tour de Lights event logo without prior written approval from Visit Knoxville.
12. No roaming vendors will be permitted unless otherwise approved by Visit Knoxville.
13. Illegal vehicle, trailer, or RV parking is subject to any towing regulations enforced through the City of Knoxville. Visit Knoxville will not be responsible for any loss or towing fees incurred by the vendor's negligence.
14. Report safety and emergency problems to the nearest KPD officer or to Visit Knoxville. If the situation requires notification of KPD first, contact Visit Knoxville as soon as the situation is stabilized. 
15. Vendors will NOT be permitted to serve or sell alcoholic beverages of any kind.
16. Visit Knoxville strives to produce the best opportunities for all vendors and partners with our events. Our office aims for all vendors to have an equal opportunity and positive experience in every event we produce. Should Visit Knoxville receive multiple reports on a vendor disrupting the event or harassing other vendors, that vendor shall be excused from the event and all future events produced by the Visit Knoxville. We are striving to make every event with Visit Knoxville a positive experience for all involved. Any vendor that violates any of the rules and regulations will be deemed in breach of this contract and will be banned from all future opportunities with Visit Knoxville.

EVENT SET-UP AND FORFEIT POLICY

1. It is the responsibility of the vendor to read the Event Guidelines and Rules & Regulations to ensure you understand what is expected during this event. You must sign the end of this document stating that you agree to comply with all rules and regulations associated with this event.
2. All selected vendors are required to be ready for booth inspection no later than 30 minutes prior to the start of the event. 
3. Visit Knoxville will determine the location of each booth. If you choose to withdraw from participation based on booth location, you will forfeit all fees associated with this space.
4. The applicant's signature on the vendor application releases and forever discharges Visit Knoxville and all sponsoring organizations and their elected officials, directors, employees, agents and volunteers from any responsibility, personal liability, or claims of loss or damage. Visit Knoxville is not responsible for any injury sustained by vendors, their personnel, or guests.
5. Knoxville is not liable for any lost, stolen, or damaged property. Your booth space and all items must be cleared out immediately following the event by 8:30 pm. No security will be provided after the event.
6. Any vendor who does not comply with all the rules associated with this event will be asked to leave immediately and will forfeit their space fee as well as any opportunity to participate in future events.