PEF IMPACT GRANT PROGRAM 2025-2026

PEF IMPACT GRANT PROGRAM 2025-26

PEF’s vision is to create impactful educational opportunities for all students in our community. PEF’s mission is to fund programs that promote critical thinking, creativity, student well-being, and lifelong learning that align with PEF’s goals while taking into account each school’s and each student’s unique needs.
Petaluma Educational Foundation (PEF) administers the PEF Impact Grant Program to enable teachers, schools, and districts to bring innovative and effective instructional ideas to reality despite ongoing economic challenges. Grants totaling over $4,883,999 million have been awarded to Petaluma area schools since 1983.

PEF grants support quality instruction, student access and impact, and innovation aligned with a school or district’s overall goals.

The PEF Impact Grants award up to $20,000 for curriculum-based programs of impact and longevity. The PEF Impact grant application deadline is on October 1, 2025, no later than 5:00 p.m.

PEF's Impact Grant Program supports programs across all academic focus areas:

• Literacy & Language Arts • Humanities • Fine Arts • Athletics, Nutrition & Well-Being • Math & Science • Vocational Education/Life Skills • PEF TECH Initiative & S.T.E.A.M.

2025-26 PEF Impact Grant
REQUIREMENTS AND GUIDELINES

ELIGIBILITY FOR PEF IMPACT GRANTS
Teachers, classified personnel, and principals in TK-12 public, charter and not-for-profit private schools in the Petaluma area are eligible. All grant applications must be collaboratively developed, approved, and signed by the site principal, lead administrator, or superintendent.

• Elementary schools may submit one application.
• TK-8 schools may submit up to two applications: one elementary and one secondary.
• Junior High and High schools may submit up to two applications: one per focus area.
• Districts may submit one district-wide application.

Up to $20,000 maximum per grant request,
including 10% of the total grant for Time & Training to implement the program.

1. Awarded grants must be implemented in the current academic year.

2. PEF Impact Grants must benefit students and instruction directly and may not be used for facility improvements, labor, installation/modification costs, ongoing tech support, renewable/replacement/consumable costs, or repairs.

3. While PEF Impact Grants directly impact student instruction, grants cannot supplant funding typically provided by a school site or district.

4. PEF Impact Grants cannot be used to fund salaries, refreshments, catering, or equipment lists.

5. Funds granted for equipment, furniture, or technology must be integrated with an accompanying program or project.

6. All technology requests must align with your site and/or District Technology Plan.

7. Funds must be used for the specific purposes stated and described within the grant application and broken down on your budget page.

8. Written evaluation/final report will be required by June 1st of the academic year the grant was awarded.

9. PEF may share updates and images (including student images) in our marketing materials, social media, press releases, and donor communications.

10. Elementary Schools: Outstanding grant awards (from the year prior) may impact your eligibility to apply for a current grant. Please contact PEF Program Director Katy Verke with questions (katy@pefinfo.com).
PEF Impact Grant Title
Brief grant description
Amount Requested
The maximum amount, including up to 10% for Time & Training, may not exceed $20,000.
Grant Program Focus Areas
School Name
Address

Street Address

Street Address Line 2

CityState

Zip Code
Total number of students directly impacted
Total percentage of student body directly impacted
Grade levels
Lead Contact (responsible for all site communication):
Name:
Position & Grade:
Email:
Phone/Cell:
(000) 000-0000 format
Signature:

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Alternate Lead Contact (responsible for all site communication):
Name:
Position & Grade:
Email:
Phone/Cell:
(000) 000-0000 format
Signature

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Please list all names and e-mail addresses of other participants:
PRINCIPAL/LEAD ADMINISTRATOR STATEMENT AND SIGNATURE FORM
NOTE TO SCHOOL PRINCIPAL/LEAD ADMINISTRATOR:

Please prepare a statement of need and purpose, of no more than one page, for how this project supports the goals of your school or district.
UPLOAD SCHOOL PRINCIPAL/LEAD ADMINISTRATOR STATEMENT

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Administrators Name:
Signature:

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Date:

MonthDayYear
MM/DD/YYYY format
Phone/Cell:
(000) 000-0000 format
Email:
example@example.com
Number of students enrolled at your campus for 2025-2026 academic year:
Students in EL Program (total count and percentage of student body):
Other Relevant Demographic Data about your school:
PROGRAM NARRATIVE
Please include the following information in your Project Narrative:

1. PURPOSE OF GRANT
Describe the need that your program addresses and identify the overall goal.

2. PROCESS AND TIMEFRAME:
Please describe how your program addresses these considerations:
1. How will your program increase learning capcity and expand classroom instruction?
2. Is your program collaborative?
3. What is your timeframe for implementation of the program?
4. Does this program have a long-term impact?
3. EVALUATION
How will this project be evaluated and reported?

4. FUNDING AND SUSTAINABILITY
1. Is other funding, resources, or in-kind services being sought for this program?
2. Has this been previously funded and, if so, why is the support no longer available?
3. If this is an expansion of a current program, will the previous funds, resources, or in-kind services continue?
5. HOW DO YOU VIEW THIS AS A SUSTAINABLE PROJECT?
UPLOAD PROJECT NARRATIVE

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ITEMIZED BUDGET & DOCUMENTATION
Your itemized budget should include specific program expenses for any:
- Materials and accompanying costs or resources
- Necessary costs or contingencies
- Site or classroom preparation or modifications
- Installation or configuration expenses
- Technical and maintenance support
- Training and staff support services
- Renewable or replacement equipment or updates.
IMPORTANT: You must upload the itemized budget and all legitimate (wholesale or retail) supplier quotes and other price documentation to implement and maintain this program.
UPLOAD YOUR BUDGET AND ALL SUPPORTING FINANCIAL QUOTES/DOCUMENTATION FOR THIS PROGRAM:

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CHECKLIST

Please confirm you have completed all the steps below before submitting your application.*

	Completed
I have proofread and completed the application according to instructions.
I have included the required statement from site administrator.
I have provided a complete description of the project including evidence and examples.
I have researched the best price and documented funding for budget.

2025-2026 PEF Impact Grant Application
Should be Empty:

PEF IMPACT GRANT PROGRAM 2025-26

Lead Contact (responsible for all site communication):

Alternate Lead Contact (responsible for all site communication):

PRINCIPAL/LEAD ADMINISTRATOR STATEMENT AND SIGNATURE FORM

PROGRAM NARRATIVE

ITEMIZED BUDGET & DOCUMENTATION

CHECKLIST

2025-2026 PEF Impact Grant Application