Wildwood Festival Food Trader Application 2026

Food Trader Application 2026
Hello

Thank you for your interest in applying to trade at Wildwood Festival 2026.

We are looking for the most exciting, creative and delicious independent festival food traders to join our woodland party. We love supporting new and independent businesses, and are especially keen to support traders local to the festival site and in the surrounding area.

Our aim is to ensure that everything we install onsite compliments the aesthetics of both the festival and its incredible woodland setting so we'd love to see applications from brilliant and unique looking set ups. Attention to detail and passion are very important to us and we want every pitch to stand out and offer something special.

What some of our artists think of the festival:

Erol Alkan – “One of the highlights of my year, I’m honoured to have been part of it”

Gina Breeze – “Wild Wood Disco is a hidden gem that beautifully combines an eclectic mix of music with a lovely diverse crowd in the most magical of settings. So much love is poured into the organisation, programming, and production of this festival. Both times I have played here, it has been so much fun & one of my highlights of the year! Hope to come back soon for more adventures in the woods”

Heidi Lawden – “when I first arrived at Wildwood I knew we were in for something unique. The setting, the nooks and cranny’s to explore and goes without saying the fantastic various stages, impeccably programmed with enough sound and lights to loose yourself in. By the last night we’d found a tent you had to enter through an actual fridge freezer. I felt like Alice in a literal wonderland – I really hope to return soon”

*Useful Info*
The festival will run from Friday 19th June - Sunday 21st June 2026 at our beautiful woodland home just outside of Cambridge. The site address is The Woodland Glade, Horseheath Racecourse, Linton, Cambs, CB21 4QP and the onsite capacity is around 2500 people. Successful applicants will need to be onsite no later than Thursday 18th June and will be able to leave site on Monday 22nd June - all traders must remain onsite throughout the whole duration of the event (access/egress times and trading times will be confirmed closer to the time).

The deadline for us to receive applications will be Friday January 30th and offers will be sent out W/C 2nd March 2026.

If you are unable to fill in any of the required questions at this stage please write 'TBA' in the box to allow you to continue through the form (or select a choice/date if it's multiple choice) - you will be able to save your form progress and return to it, but in order for your application to be considered you will need to fully complete each section. Make sure you are submitting documents in the required formats for each section - google can easily show you how to save things as pdfs or reduce file sizes if the form will not allow you to progress.

Please note - this form is for food traders only. If you would like to apply to get involved in any other aspect of festival please head to The Wildwood Festival website here and find the relevant links.

Restrictions will apply to certain offerings and services that we already have onsite (ie phone charging/cash back/selling alcohol) and you may be asked not to sell certain items if you are offered a pitch. We are not looking for any applications to sell alcohol, and any applications for this will be discounted.

Pitch Fees will be confirmed with successful offers - all traders will need a payment device that can provide daily revenue reports.

Thanks so much for applying, we cant wait to hear from you!

The Wildwood Festival Team
Contact Name*

First NameLast Name
Company Name*
Trading Name*
If this is the same as your company name, please just retype that here.
Address*

Street Address

Street Address Line 2

CityCounty

Post Code
Mobile Number*

Country CodePhone Number
Email*
example@example.com
Your business Website URL (if you don't have one, please skip)
please use the URL, for example - https://wildwoodfestival.co.uk/
Your business Instagram page URL (if you don't have one, please skip)
please use the URL, for example: www.instagram.com/thewildwoodfestival
Can we see you trading anywhere outside of festival season? Please list any markets/permanent spaces below*
Please give us as many details as possible so that we can actually find and check you out, especially if you haven't traded with us before. If we can't find the location/event, we can't find you!

Your Local Authority (Where your food business is registered)*
Date of Your Most Recent Inspection (Must be within 3 years of Wildwood Festival 2026)*

MonthDayYear
Date
Please Paste The URL Link To Your Scores On The Doors Rating*
You can find the website here - https://www.scoresonthedoors.org.uk Please note without being inspected you will not be able to trade with us. Traders must be a minimum of 4 star rated to trade onsite.
What type of food do you serve?*
100 characters max
Tell us the story of how your business began, why you feel so passionate about it and why you think it would be a great fit for Wildwood Festival. Please also give a little bit more information about you and your offering. *
What makes you stand out, and why would you be a great addition to this festival? Tell us about how the business was started, your team and your menu, and tell us anything special about your business.
What is your stand out dish and why?*
500 characters max
Please upload a copy of your menu, including the prices you intend to charge if you are accepted. Applications without pricing will not be considered - We understand prices may change between now and June, and will ask for confirmation of this if your application is successful. We ask all traders to have at least one vegetarian option on their menu that is also vegan (ideally with more than one veg/vegan dish on offer). Please DO NOT include any images of paperwork or documents at this stage.*

Browse Files
File must be PDF, PNG or JPEG - *Please note, you will not be able to serve anything not listed on this menu, and any final offer may include limitations of items that you need to remove due to menu clashes with other traders Cancelof
Please include at least one (1) recent photo of your food that we may use to promote your presence at this event. Please upload as high res an image as possible. You can use the below button to upload multiple photos, the more the better! Please DO NOT include any images of paperwork or documents at this stage.*

Browse Files
File must be PDF, PNG or JPEG Cancelof
Please use this space to tell us about any allergens or dietary requirements that you cater for*
Please list the allergens or diets you cater for AND what dish(es) you can serve to cater for them
Approximate Opening Time Daily (any restrictions or expectations will be communicated with offers)*

:HourMinutes
Approximate Closing Time Daily (any restrictions or expectations will be communicated with offers)*

:HourMinutes
Sustainability is a huge focus for us when planning and delivering the festival, and we would love to hear about any initiatives you are working on, or any credentials that you have that are improving your environmental impact when you trade. We understand this can be difficult to show so please only list anything actually relevant to the improved sustainability of your business (and not generic info like biodegradable or compostable packaging).*
This could include your produce and raw ingredients, your journey to and from the event, your power use - please note that you don't need to list packaging or refuse/recycling here as this will be specified by our waste company onsite.
Are there any values or ethical stances that you have as a business that you feel could support your application? We would love to open up more spaces to traders who are actively working to be inclusive and this will be a focus when selecting traders for 2026.*
Suggestions could be - work within your local communities, organisations or charities that you support, opportunities you offer through your hiring process, visibility and diversity practices.

Stall Size

The dimensions you provide below will be the pitch you are allocated on site (unless otherwise discussed in advance). Please accurately list these dimensions below as it cannot be adjusted once your pitch has been confirmed. Please note the pitch depth you request may not always be possible, but if you are offered a pitch we will confirm these sizes.
Type of Set Up*

TrailerVanMarquee/GazeboOther
Please tell us which side your tow bar is on (imagine you are a customer in front of your stall, looking into your unit)*

LeftRight
Stall Frontage – must include guy-ropes, tow-bars, menu boards, gas bottle storage and the accurate size of your stall or vehicle. Please give measurements in metres. You will be expected to fill the whole space so that there are no gaps between traders.*
M
Stall Depth. Please give measurements in metres.*
Please note that pitch depth is quite limited onsite - there will be space for fridge vans near by but no space for back of house marquees, and all camping will be in our staff camping area. Any BOH set ups can be set up next to your unit (either side) but would have sides so that it can be covered up.
Please include at least one (1) recent photo of your set up that clearly shows how your set up will look if you trade onsite with us. By uploading this image, you declare that you own all rights and permissions to it. Please upload as high res an image as possible. You can use this button to upload multiple photos. Please DO NOT include any images of paperwork or documents at this stage.*

Browse Files
Must be PDF, PNG or JPG Cancelof

If your application is successful we will require the following documentation from you:

·       Fire Risk Assessment Food Concessions (form to be provided upon pitch

confirmation)

·   HACCP

·       Food Hygiene Training certificates for all key staff (minimum level 2)

·       H&S Risk Assessment (Covering all aspects of trading – not just food

safety - think slips, trips and falls, structural collapse, fire etc)

·       Employee Liability Insurance (minimum cover £10,000,000)

·       Public Liability Insurance (minimum cover £5,000,000)

·       Product Liability Insurance (minimum cover £5,000,000)

·       Gas and/or electrical safety certificates – where applicable

These will all need to be in date for the festival duration.
Is there anything else you want us to know about your offering to support your application?
Please tick the below box to confirm that all of the information that you have entered is correct, and that you agree to the conditions mentioned within this form. Full terms and conditions will be sent along with successful offers.*

Yes, I understand the above and agree
Thank you so much for taking the time to apply for Wildwood Festival 2026. The deadline for applications to be submitted is Friday 30th January and we will be getting back to all successful applicants in the week commencing March 2nd.
Should be Empty:

	1	2	3
16 amp Single Phase
32 amp Single Phase
32 amp Three Phase
No Power

Food Trader Application 2026

Stall Size

Electrical Requirements