FOOD VENDOR CONTRACT

A Celebration of Folk Arts & Families

Saturday, April 26, 2025 I 10am-5pm

This contract is made and entered into by and between The Grand 1894 Opera House (GKF), in Galveston, Texas and the vendor indicated below for one day only - Saturday, April 26, 2025.

Or Tent (size) (maximum depth of unit/tent is 15 feet)

THE GRAND KIDS FESTIVAL

FOOD VENDOR RULES & REGULATIONS – PLEASE READ 
Booth Information
If you are a new vendor with the event/festival, you must submit a picture or description of your booth and/or trailer with the application. Vendor must maintain their booth(s) and surrounding area in a neat and professional appearance. Vendor is required to mark with bright colors any wires/ropes extending from their area. Vendor is required to have their area accessible or to make appropriate accommodations for patrons with disabilities. Any and all vendor generators must be pre-approved by festival coordinator/staff. No alcoholic beverages of any kind may be served/sold. Any additional chairs or tables needed may be rented from The Grand Kids Festival for a nominal fee with advance reservation and payment.

Vendor shall provide food and beverage items for purchase at the designated event as described in "Menu and Prices," in accordance with the terms and provisions of this contract. Vendor may only sell items approved by The Grand Kids Festival and must sell food as advertised on any banners at their booth, i.e.: if it says "Fresh Squeezed Lemonade" it must be fresh squeezed. In consideration of these mutual promises and covenant, vendor agrees to pay The Grand Kids Festival a vendor fee as designated in "Food Vendor Invoice" and The Grand Kids Festival agrees to permit vendor to utilize designated space during the event as provided in contract.

Site Position
Food vendors will be located throughout the festival on Postoffice Street beginning in the 20th Street block and through the 23rd Street block. Vendor positions are at the discretion of festival coordinator/staff. Every attempt is made to avoid duplication of food items, if not throughout the festival grounds, then per block. Set up can begin no sooner than 7:00am on the event date. You will be notified prior to the event of your booth location for the festival. A representative from your booth/organization will need to check in at The Grand 1894 Opera House – Edna’s Room meeting space-upon arrival on the day of the event. A festival volunteer and/or staff representative will instruct you to your exact location at that time and will give you any last minute instructions/materials for the festival. If you arrive later than 8:30am, we have the right to refuse your participation in the event.

Parking and Unloading 
Vehicles will only be allowed to unload and load at designated areas with prior approval from festival coordinator/staff. Food trailers must be in place no later than 8:00am so we may clear grounds of vehicles. Please do not leave your vehicle unattended and set up as quickly as possible. Breakdown of your booth at the end of the event must not start prior to 5:00pm. No vehicles will be allowed in festival area for loading until it is deemed appropriate by The Grand Kids Festival coordinator/staff. Please obey all traffic laws. Parking for the day is available (for a fee) at the corner of 21st and Market Street in the parking garage, and at additional area lots and meters. We recommend contracting for daily parking in area lots. Parking is not provided by festival/event.

Insurance
Vendor must provide an up-to-date insurance policy certificate to festival staff no later than April 25, 2022.

Health Permit
You must complete an application with the Galveston County Health Department for a Temporary Food Establishment Permit. Visit http://www.gchd.org/ech/electronic-forms.htm or call (409) 938-2411 for permit information. Deadline for receipt of Health Permit is April 15, 2024.
Trash & Water Access
Vendor is responsible for keeping the area around their booth clean and clear of trash. Please use trash receptacles provided, and notify festival volunteers/staff if you need trash picked up throughout the day. If water/ice is required, vendors must make prior arrangements with festival coordinator/staff for water/ice usage and a nominal fee may be assessed. Dumpsters are available on-site. Food vendors are responsible for disposal of all dirty water, oil and food waste. Please be respectful of area businesses and residents.
Page Two

Event Breakdown
You are required to leave your site in the shape you found it. If there are any problems, a verbal warning will be issued and if problems continue, vendor will be charged a cleaning fee. Breakdown must be completed no later than 6:00pm.
Inclement Weather
In the event that there are any questions regarding weather conditions, you may contact Festival Coordinator Sarah Piel at 409-457-9780. On the day of the event you may also contact The Grand’s Box Office beginning at 9am at 409-765-1894 or 800-821-1894. Every attempt will be made to contact vendors at phone numbers listed on applications if event will be cancelled or adjusted due to weather. There is no “rain date.”
Prohibited Items
• Consumption or possession of alcohol or controlled substances in Festival area.
• Dirty or unkempt booth or employees including any health department violations.
• Language or behavior that is not appropriate for the family-oriented event.
• Other violations of the Rules and Regulations provided.
• Non approved food items.
• Improper or hazardous disposal of cooking materials.

The Grand Kids Festival reserves the right to direct vendor to remove any item for sale or distribution that may be harmful to guests or to animals in petting zoo/Humane Society booth.
Non-Assignment
Vendor shall not assign its rights and duties under this contract without the prior written consent of The Grand 1894 Opera House / Grand Kids Festival.
Compliance with Laws

Vendor shall comply with all federal, state, and local statutes, ordinances, and regulations now in effect or hereafter adopted, in the performance of its work. Vendor represents that it possesses all necessary license and permits required to conduct its business and will acquire any additional license and permits necessary for performance of this contract prior to the initiation of work. Vendor shall at all times observe all safety measures necessary.
Termination with Cause

In the event that Vendor shall for any reason or through any cause be in default of the terms of this contract, The Grand 1894 Opera House / Grand Kids Festival may give Contractor written notice of such default by certified mail/return receipt requested at the address set forth above. Vendor shall have ten days from the date such notice is mailed to cure the default. Upon Vendor's failure to cure the default, The Grand / GKF may immediately cancel and terminate this contract as of the mailing date of the default notice.

Modification
There may be no modification of this contract, except in writing, executed by the authorized representatives of The Grand 1894 Opera House / Grand Kids Festival coordinator/staff and Vendor.

For additional information, or if you have any questions regarding food vendors/booths, please contact:

Sarah Piel
Grand Kids Festival Coordinator
409-770-5066 or 409-457-9780 spiel@thegrand.com

WWW.GRANDKIDSFESTIVAL.COM2020 POSTOFFICE ST.

Hot Dogs, Popcorn (does not exclude Kettle corn) Canned or Bottled soft drinks/water

In keeping with The Grand Kids Festival's green initiative and environmental concerns, Styrofoam use is NOT recommended. Please consider the environment before purchasing items for the festival.

EQUIPMENT AND ELECTRICAL NEEDS - Requests for Electricity MUST BE MADE IN ADVANCE. (Specific amps, number of outlets, 110V, 120V, etc., and all equipment using electricity) An additional fee of $50 per outlet will be assessed. Vendor must bring their own extension cords (minimum length 50 ft Limited electricity.

Booth Fee 

$200 total fee due by April 14, 2025 

$100 Deposit due April 7th, 20225 

$50 electrical 

Please remit the following fee paid by check or money order payable to The Grand Kids Festival. Your vendor deposit ($100) must be received no later than April 7, 2025 to reserve your space. The balance of your vendor fee is due no later than April 14, 2025. Any fees received after April 14, 2025 may be assessed a late fee and subject to further approval of entry by Festival coordinator/staff. All health permits must be completed by April 21, 2025.

I certify that the information I provide is true and correct and that I understand the rules and general information provided in this contract. Further, I certify that representatives of my organization will abide by said rules and regulations. My representatives and I agree to hold harmless 1894, Inc. dba The Grand 1894 Opera House / Grand Kids Festival, its directors, agents, employees and volunteers from any and all liability from injury, property damage or loss, which may arise in connection with my participation.

I understand that once I have been accepted; there will be no refund of my vendor fee. If I am not acceptedas a vendor my fee payment will be returned to me. Iunderstand that I am responsible for properly parking my vehicle(s) and any trailer unit during the event and responsible for any parking fees that I may incur.

I understand that I must abide by the rules set forth regarding electrical and water usage and policing of trash for my vendor area and that if I do not, fines will be assessed accordingly. I understand that failure to adhere to these rules and regulations will result in the termination of my participation in future events. | understand that if the event is cancelled because of inclement or hazardous weather, no refund will be issued after acceptance and no credit will be given toward future events. As evidence of their agreement to the terms and conditions set forth herein, the parties affix their authorized signatures below.

 

By submitting this form you agree to the above terms.