Basic electricity via generator will be provided for lighting only. Vendors are responsible for their own power needs beyond basic lighting.
APPLICATION & APPROVAL
Submission of this application does not guarantee acceptance or a contract with PRIDE Cape Coral. All applications are subject to review and approval by the PRIDE Cape Coral Board. Approved vendors will be notified by email.
Upon approval, the full $350 vendor fee is due. Vendor space is not secured until payment is received in full.
By participating, the vendor agrees to assume all responsibility for any personal injury, property damage, loss, or other harm arising from participation in the event and agrees to indemnify and hold harmless PRIDE Cape Coral and the City of Cape Coral from all claims, damages, expenses, and attorney’s fees resulting from the vendor’s actions or omissions.
All official communication will be conducted electronically. A valid email address is required.
PAYMENTS & FEES
• Total Food Truck Fee: $350
• Space is not confirmed until payment is received
• Failure to pay by the stated deadline may result in forfeiture of space
• Vendors are responsible for all required city, county, and state licenses
• Vendors are responsible for collecting and remitting Florida sales tax
Event Cancellation:
If PRIDE Cape Coral is required to cancel or modify the event due to circumstances beyond its control, deposits will be refunded. PRIDE Cape Coral is not responsible for any additional losses incurred.
FIRE & SAFETY REQUIREMENTS
All food trucks and cooking operations must comply with City of Cape Coral Fire Code and NFPA regulations, including but not limited to:
• Proper hood and exhaust systems for grease-producing equipment
• Fire suppression systems where required
• One Class K fire extinguisher within 30 feet of cooking equipment
• Fire extinguishers must be currently inspected and tagged
• Propane tanks must be secured and leak-tested
• Cooking equipment must be a minimum of 10 feet from public tents
• Open flames must be kept at least 10 feet from canopy materials
HEALTH PERMITS
All food vendors must display a valid Food Service Establishment Permit at their truck.
CERTIFICATE OF INSURANCE
Food truck vendors must provide a Certificate of Insurance with a minimum of $1,000,000 liability coverage naming PRIDE Cape Coral as Additional Insured.
CHECK-IN & SET-UP
• Vendors must check in at Vendor Registration (details provided prior to event)
• Photo ID required
• Set-up: 8:00 AM – 10:00 AM
• All vendors must be fully set up and ready for inspection by 10:00 AM
• Event Hours: 12:00 PM – 8:00 PM
• Vendors must be ready to serve by 12:00 PM
• Tear-down may not begin until 8:00 PM and must be completed by 10:00 PM
MENU & SALES
• Vendors may only sell items listed on their approved application
• Menu or pricing changes must be submitted in writing and approved in advance
• All food vendors must sell bottled water
• No alcohol sales permitted
• Prices must match approved application pricing
SITE REQUIREMENTS
• Vendors must remain within their assigned space
• No space changes without event approval
• PRIDE Cape Coral reserves the right to relocate vendors if necessary
• Vendors must provide a pump bottle of hand sanitizer for customer use
• No grease or gray water disposal is available on site
• Vendors are responsible for keeping their area clean and debris-free
WEATHER
This is a rain-or-shine event. Vendors are responsible for securing all equipment, tents, and displays to withstand wind and rain. All tents must be weighted with a minimum of 40 pounds per leg.
PHOTOGRAPHY & PROMOTION
By participating, vendors grant PRIDE Cape Coral permission to use any photos or videos taken during the event for promotional purposes.
INDEPENDENT CONTRACTOR STATUS
All vendors operate as independent contractors and are responsible for their own taxes, permits, insurance, and compliance with all applicable laws and regulations.
LIABILITY & COMPLIANCE
Failure to comply with event rules, safety codes, or municipal regulations may result in immediate removal without refund and may affect eligibility for future events.
PRIDE Cape Coral reserves the right, in its sole discretion, to refuse or remove any vendor at any time.
Participation constitutes agreement to all terms and conditions and release of liability for PRIDE Cape Coral, the City of Cape Coral, and all event partners.